Accounts Payable (Temporary)

Accounts Payable

Basic Function:

The accounts payable clerk compiles and maintains accounts payable records, is responsible for the payment of all goods and services purchased by the company.

This role also serves as auditor, ensuring that all invoices are accurate and that proper accounting procedures are followed.

Principal Accountabilities:

  • Preparation of monthly bank reconciliations

  • Review for accuracy on a daily basis the operations departments suspense and custody accounts; forwards discrepancies to the CEO.

  • Obtain tax forms for all vendors being processed for payments

  • Submit tax filings to the I.R.S.

    and State authorities

  • Code such items as invoices, vouchers and expense reports and obtain all signatures and proper documentation prior to entering in computer

  • Batch and enter all invoices into the A/P system

  • Match checks and obtain al signatures on checks prior to mailing

  • Answer all vendor inquiries

  • Maintain all accounts payable reports, spreadsheets and corporate accounts payable files

  • Assist corporate financial officers and branch personnel as necessary

  • Assist in monthly closings

  • Prepare analysis of accounts, as required.

  • Reconcile vendor statements

  • Communicate with co-workers, management, clients and others effectively


Knowledge of Oracle A/P system as well as knowledge of Concur expense system

Good organizational skills, knowledge of computer systems (Excel, Access, Microsoft Word)

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