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HR Administrator

Job purpose

This is role is to provide maternity leave cover, working alongside another HR Administrator in delivering first class administrative HR support to a range of clients on a wide range of employment issues and HR projects.

We are looking for someone who is hard working, keen to progress their HR career but also very much a team player.

The company are proud supporters of our chosen charities and enjoy participating in fundraising activities : see our website for more information!

We also use technology to help us deliver an efficient and consistent service and have recently invested in a new CRM and Knowledge Base.

Therefore, to be successful in this role you will need to have good administration skills but with a genuine interest in working in an HR environment.

There will be opportunities to work alongside experienced advisors and consultants, ideal for someone hoping to move into HR.

A high aptitude for technology would also be beneficial as we use a lot of cloud-based systems to help streamline our processes.

Key Duties and Responsibilities:



* To ensure that relevant client employee documentation, including offer letters and written statements are drafted, sent out on time and are accurate



* To help draft and finalise template offer documents and employee handbooks as required


* To help update policies, documents and handbooks as required


* To produce letters, and associated documents from our templates for client related project work (eg redundancy/TUPE)


* To update the HR database on behalf of clients


* To assist with responding to client administrative queries


* To assist with any ad hoc project requirements as required


* To assist with producing client reports


* To assist the CEO, HR Operations Manager, Director of Consultancy on any work required.

Recruitment



* To help manage the recruitment process from start to finish to include the shortlisting process for recruitment campaigns, organising interviews and liaising with candidates.

General



* To answer the general office phone, take messages and forward calls as needed.


* To meet and welcome visitors.


* To use email to communicate both internally and externally with clients, providing concise, clear information.


* General office duties such as filing, printing, photocopying, using the franking machine.



* Any other ad hoc duties as required.

Person Specification:



* Studying for a business or HR related qualification


* Some previous administrative experience


* Minimum GCSE English and Maths


* The ability to write clear and concise English


* Be computer literate with a high standard and experience in using MS Word


* Experience of using Excel, Powerpoint and web-based applications would be an advantage


* Excellent organisational and administration skills


* Excellent attention to detail with a high level of accuracy


* Have a professional and flexible attitude


* Have the ability to work under pressure


* Must be able to work under own initiative as well as part of a team


* Excellent communication skills both orally and in writing and the confidence to deal with people at all levels