Document Controller

Job Title : Document Controller

Salary : £30-40,000PA

Details : 8am - 5pm / Monday - Friday / 22+8 days holiday

We have been established for over 25 years specialising in the FM industry across the South East.

We work with a wide range of clients which vary from Leisure Centres, Healthcare, Education and Offices Buildings.

We are seeking a organised Document Controller to join our team.

The Document Controller will be responsible for managing and controlling the flow of documents within the organisation, specifically focusing on HVAC-related documentation.

This role requires a keen attention to detail, excellent organisational skills, and the ability to maintain accurate records related to HVAC projects, installations, and maintenance activities.

• Using internal systems which include procore, Fieldview, 4 Projects, and Site Audit.


• Maintain and manage all HVAC-related documents, including project plans, specifications, drawings, installation manuals, maintenance records, and compliance certificates.


• Maintain and manage the organisation's documents, ensuring they are stored securely and accessible as needed.


• Upload incoming drawings for review and monitor comments/actions needed.


• Implement document control procedures to ensure the accuracy, completeness, and timeliness of document processing.


• Set up and maintain Drawing register, check and monitor drawing updates.


• Send weekly drawing registers.


• Produce and assist with the management health and safety folders.


• Ensure compliance with ISO requirements.


• Collate and distribute information as required for O&M manuals.


• Perform regular audits of documents to ensure compliance with organisational standards and regulatory requirements.


• Conduct periodic installation inspections and issue associated audit documentation in accordance with company procedures.