Accounts Receivable Assistant

Accounts Receivable Assistant

Company: Confidential

Hertford – Office based

Role

• Raise customer invoices on the ERP system and ensure these have been correctly submitted on customer portals.  Monitor the portals to ensure timely payments by customers.
• Responsible for managing the customer ledgers and ensuring all overdue is collected on a timely basis.
• Ensure all customer warranty claims and refunds are processes / disputed within tight timelines.
• Post Intercompany transaction and reconciliation.
• Assist in preparing monthly cash flow forecast.
• Process US and subsidiary sales invoices.
• Monitor customer’s supplier portals to ensure all electronic invoicing has been received and accepted by customers.
• Analyse and verify payment deductions (chargebacks, claims, and discounts) taken.
  
  Initiate and manage disputes with customers for questionable deductions taken.
• Work internally and externally to investigate and obtain evidence to resolve questionable chargebacks/deductions.
• Assist in monthly financial reporting, including presenting aged accounts receivable to management bi-weekly with status by customer and pending issues with action steps to resolve them.
• Review and validate customer merchandise returns for damaged or rejected product.
• Send customers statements and past due notifications.
  
  Successful and timely collecting on past due accounts, following group finance customer collection policies.
• Ensure that customer credit limits are not being exceeded.
  
  Follow group finance customer credit policies.
• Manage cashbook and bank reconciliations in local and multi-currencies.  Post any resulting FX differences on a monthly basis.
• Prepare and review Monthly subsidiary Gross Profit and expenses reports.
• Any other necessary duties as assigned.

Person Specification

• A finance qualification – qualified AAT or equivalent
• Minimum 5 years in accounting environment with proven experience in accounts receivable
• Working with ERP systems will be an added advantage
• Proficient in dealing with figures, including currency conversion
• Methodical, with strong attention to detail & accuracy
• Problem solving skills
• Self-Starter, organised & systemic
• Discreet and trustworthy
• A knowledgeable user in MS Office, Excel and ability to work with large data

Monday – Friday , 9am till 6pm (1 hour lunch)

Salary - £Competitive

Benefits:

• Company pension
• Employee discount
• Free parking

If this sounds like the opportunity for you, please apply ASAP.

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