Assistant Associate (Pensions)

Job Description:

Our client, a highly regarded professional trustee and governance services firm, is seeking an Assistant Associate to join their London based team and provide high-quality administrative and governance support across a portfolio of pension schemes.

This role offers the opportunity to work closely with trustees, advisors, and internal specialists, supporting scheme governance and client delivery in a collaborative, professional environment.

The successful candidate will play a key role in ensuring accurate documentation, effective meeting coordination, and timely client support.

• Educated to A-level standard or equivalent


• 1-3 years' experience supporting defined benefit occupational pension schemes


• Strong Microsoft Office skills


• Excellent written and verbal communication skills, with confidence engaging senior stakeholders


• High attention to detail and commitment to quality output


• Well-organised, proactive, and able to manage competing priorities effectively


• Previous experience of minute-taking is desirable

• Provide day-to-day administrative and governance support across multiple client schemes


• Coordinate trustee and adviser meetings, including preparation of timetables, agendas, and meeting papers


• Collate, distribute, and manage meeting documentation using online document management systems


• Take accurate minutes and meeting notes, capturing key decisions and actions


• Maintain scheme records, fact files, work-in-progress logs, and governance registers


• Assist with invoice processing, billing, and budget tracking


• Coordinate execution of scheme documentation, including signatures and approvals


• Support completion of trustee training / board evaluation questionnaires, and scheme accounts documentation


• Act as a point of contact for queries, ensuring appropriate escalation and follow-up


• Support new colleagues and contribute to internal collaboration initiatives

• A highly competitive salary


• Wider Benefits package

Core-Asset Consulting is an equal opportunities recruiter, and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16351

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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