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Brand new instruction!
Heavyweight intellectual property law firm has a superb opportunity for a Legal Administrative Assistant.
Based in their friendly Sheffield office, this is a superb role if you are keen to break into IP and have previous experience within a profession services environment.
Reporting to the Office Manager, this leading practice is looking for a proactive and organised individual with excellent IT and typing skills to provide broad secretarial and administrative support to fee earners.
Assisting with case management and patent formalities this meritocratic firm offer excellent support and training with rare and real scope for career progression.
Hybrid working and a competitive remuneration/benefits package awaits.
Please do contact Tim Brown to discover more on this unmissable Legal Administrative Assistant position on 0113 467 9798 or via: tim.brown@saccomann.com ....Read more...
Type: Permanent Location: Sheffield, England
Posted: 2024-05-01 08:56:53
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Hybrid Working | New Build Conveyancing Assistant | Liverpool | £24,000 | REF: 57297
Are you actively seeking a new Conveyancing opportunity?
A forward thinking, expanding firm based in the North West is recruiting for a New Build Conveyancing Assistant to join their successful property team.
The role
In this role you will work alongside a Newbuild Team Manager assisting predominantly with New build files from start to finish.
Consisting of sale and purchase.
shared ownership and help to buy conveyancing transactions from inception post exchange and completion.
Typical duties will include but not be excluded to preparing required documentation as required with the conveyancing process, meeting clients face to face and liaising with third parties over the telephone and preparing the completion packs for the accounts department, to include completion statements and invoices to name a few.
This is a full time permanent position and the salary bracket for this position is £18,000 to £24,000 depending on experience level, alongside a pool of benefits:
- Fantastic in-house training
- Hybrid working model
- Onsite parking
- Flexible holiday scheme
You
In order to be successful in this role you must have at least 12 months solid experience working within Conveyancing and have a strong understanding of the conveyancing process.
Alongside the knowledge and experience you with hold attentive administrative skills, excellent attention to detail, professional telephone manner, conversant in Microsoft office and experience of using a case management system (Proclaim would be advantageous).
If this role sounds of interest to you please contact Rebecca on 0151 2031 208 or e-mail r.davies@clayton-legal.co.uk. ....Read more...
Type: Permanent Location: Liverpool,England
Start: 29/04/2024
Salary / Rate: £22000 - £24000 per annum
Posted: 2024-04-29 16:40:04
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Facilities ManagerUp to £37,000 depending on experience (inclusive of London Weighting Allowance)37.5 hours per week, Monday to Friday between 8 am to 6 pm.
Some flexibility required according to needs of the business, with some occasional weekend workThe Foundry, 17 Oval Way, London, SE11 5RR
Closing date: We will be closing the application once we find the right candidate.
Please apply as soon as possible.
The Post
Your duties will include but not limited to:
Compliance with health and safety legislation and good practice, including:, Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner;, Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations;, Conducting and keeping a clear and accurate record of, weekly inspections of buildings.
Line Manage a small team of Facilities Support Assistants (FSAs), Managing the day-to-day work of the Facilities team;, Ensuring staff have regular supervision;, Lead, develop and motivate staff;, Setting up (or assisting/supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms;, Carrying out (or assisting/supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc.
Building improvements and maintenance, Responsible for ensuring an ethical negotiation, procurement and managing of Service of agreement levels.
Updating and maintaining supplier contact database and summary sheets., Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants;, Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption;, Keeping up-to-date maintenance and service records and a manual of the building;, Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion;, Helping to monitor and reduce energy and water use in the buildings;, Making suggestions on how to improve management and delivery of maintenance and services to tenants, and how to achieve the company's financial, social and environmental objectives.
Communications, Acting as a point of contact for tenants to report maintenance and other building-related issues;, Acting as a point of contact for conference users to resolve problems that arise during their meetings;, Establishing and maintaining excellent communication with tenants and centre users to help ensure their satisfaction with the building and services;, Keeping records of maintenance work reported and carried out, to enable accurate reporting to the relevant Board on performance against targets.Undertaking the building-related aspects of tenant moves, including:, Working with incoming tenants to determine and undertake any works required before they move in;, Instructing redecoration of offices when vacant and liaising with contractors on other works as required;, Assisting our IT company with setting up and managing phone systems
Other responsibilities include:, Assisting the Centre Manager with other duties that may be required from time to time;, Other duties as required, in line with the role.
Person Specification
This is a busy, demanding and ‘hands-on' role that will require a ‘can do' attitude by the successful applicant.Essential skills and experience, You have experience of commercial facilities/property management;, You have experience of managing health and safety within the workplace;, You have experience of managing expenditure and approving invoices;, You are computer literate with good working knowledge of Word, Outlook and Excel;, You have some knowledge and a strong interest in the social and environmental performance of buildings, particularly in relation to energy and water use, recycling, green commuting and accessibility;, You can cope well under pressure;, You have good organisational and time management skills and can prioritise effectively;, You are a confident starter-finisher with an eye for detail;, You are a problem-solver;, You are confident in supervising others;, You are personable, able to establish a good rapport quickly and establish trust on the long term;, You are a good team worker.
Contractual DetailsThis is a permanent full time role with a three-month probationary period.
The role benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays.
We offer a company contribution up to 7% to a pension dependant on scheme choice, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.Please note, you must be eligible to work in the UK in order to apply for this role.
Click ''Apply'' to be emailed information about how to complete your application. ....Read more...
Type: Permanent Location: London, England
Start: ASAP
Salary / Rate: £32000.00 - £37000.00 per annum + pro rata
Posted: 2024-04-26 17:04:15
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Job Title: Assistant Management Accountant Salary: £31,000 Contract: Permanent, Full time Working hours: 37.5 hours a week, Monday to Friday Location: Oxford (The Old Music Hall, 106-108 Cowley Road, Oxford, OX4 1JE) or Bristol (Streamline, 436-441 Paintworks, Bristol)
About Ethical Property
Founded 25 years ago, the Ethical Property Company provides affordable workspaces to charities, community groups, campaigns and social businesses working for a fairer and more sustainable society.
From humble beginnings, the company has grown steadily and now owns or manages 17 centres across the UK providing office, retail and conference space to over 1,000 social change organisations.
Flexible leasing arrangements provide our tenants with long-term security and working alongside like-minded organisations offers them influence-enhancing networking opportunities.
The company has some 100 staff, based in our properties in London, Oxford, Bristol, Cardiff, Edinburgh, Sheffield, Bath, Brighton and Manchester.
Our centres are managed to minimise energy use, waste, car travel and the use of harmful materials while offering tenants modern, affordable, and flexible space managed in a transparent and supportive way.
The Post
The Assistant Management Accountant role will be responsible primarily for supporting the Finance Manager and Finance Director with the preparation of monthly management accounts, the annual budget and financial statements for the Ethical Property Company.
This will involve business partnering with centre managers and budget holders, meeting regularly and providing finance support to the business.
Some UK travel using public transport is required.Tasks include:
, Monthly bank reconciliation., Balance Sheet reconciliations., Assist with preparation of monthly management accounts., Send management accounts to budget holders and assist with any queries., Reviewing financial information with the Finance manager and budget holders., Management of the fixed assets register, including depreciation calculations and verification exercises.
The Assistant Management Accountant will report to the Finance Manager.
Person Specification
Personal competencies and skills:, Collaborative approach with strong teamwork skills., Customer-focused approach to providing a finance service., A high level of personal organisation
Essential skills and experience:, AAT part qualified or passed finalist, CIMA/ACCA part qualified or intending to study., Experience of working in similar roles in a finance team, with a likely background in accounts payable and/or accounts receivable., Meticulous attention to detail., Good organisational skills and the ability to prioritise work, multi-task and remain flexible., Excellent communication skills at all levels., To be able to work alone and as part of a wider team., To be trustworthy, personable and reliable., A commitment to provide a good service to our tenants, suppliers and colleagues., Excellent IT skills, including computerised accounts packages and Microsoft Office - at least to intermediate level in Excel., A commitment to social and environmental issues.
Contractual Details The post is full time working 37.5 hours a week, Monday to Friday.
The working hours will be between 9 am - 5 pm and is flexible, can work from home up to 2 days a week.
The salary will be up to £31,000 a year depending on skills and experience.
The role is based in Oxford or Bristol with some UK travel using public transport.
Benefits include 25 days holiday entitlement, in addition to all public bank holidays.
We offer a 3% to 7% company contribution to a pension, life insurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.
A study support package is available. Click ''Apply'' to be emailed information about how to complete your application. ....Read more...
Type: Permanent Location: Oxford, England
Start: ASAP
Salary / Rate: Up to £31000.00 per annum
Posted: 2024-04-24 14:10:30
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Hybrid Working | New Build Conveyancing Assistant | Altrincham | £23,000 + quarterly bonus |
Are you actively seeking a new Conveyancing opportunity?
A forward thinking, expanding Law firm based in the North West is recruiting for a New Build Conveyancing Assistant to join their successful property team.
The role
In this role you will work alongside a Newbuild Team Manager assisting predominantly with New build files from start to finish.
Consisting of sale and purchase.
shared ownership and help to buy conveyancing transactions from inception post exchange and completion.
Typical duties will include but not be excluded to preparing required documentation as required with the conveyancing process, meeting clients face to face and liaising with third parties over the telephone and preparing the completion packs for the accounts department, to include completion statements and invoices to name a few.
This is a full time permanent position , Hybrid available after a period of training Paying upto £23k + quarterly bonus alongside a pool of benefits:
- Fantastic in-house training
- Hybrid working model
- Onsite parking
- Flexible holiday scheme
You
In order to be successful in this role you must have at least 12 months solid experience working within Conveyancing and have a strong understanding of the conveyancing process.
Alongside the knowledge and experience you with hold attentive administrative skills, excellent attention to detail, professional telephone manner, conversant in Microsoft office and experience of using a case management system (Proclaim would be advantageous).
If this role sounds of interest to you please contact Tracy on 0161 9147 357 or e-mail t.carlisle@clayton-legal.co.uk. ....Read more...
Type: Permanent Location: Altrincham,England
Start: 24/04/2024
Salary / Rate: £23000 per annum
Posted: 2024-04-24 09:39:03
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Maria Logan Recruitment have an excellent opportunity for a Maintenance Manager in this much loved property in Dublin City Centre.
You will be responsible for the general maintenance of the properties facilities whilst ensuring all preventative measures are put in place.
You will liaise with other heads of departments to ensure the property is maintained to the highest standards.
The successful candidate will oversee training of other team members and be responsible for the properties health & safety.
This role may suit an assistant maintenance manager seeking their first senior management role.
Previous experience working in the hospitality industry is essential for this role.
For more information, please apply through the link below. ....Read more...
Type: Permanent Location: Dublin City Centre, Republic of Ireland
Salary / Rate: €50000 - €60000 per annum
Posted: 2024-04-15 15:01:05
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Service Care Solutions have an excellent opportunity for an experienced Warehouse Operative in Doncaster to join the Property Services team working for a local Housing Association.This role will involve carrying out routine storing, picking, packing and distribution of goods, materials and equipment in the store which will be used for work carried out at sites around Doncaster.
The team have an established department covering all aspects of warehousing from Goods In/Out, Yard Work, Operating FLT Trucks, and Administration duties.
As a Warehouse Operative within this team you will be responsible for;
Ensuring that all incoming goods to the warehouse are unloaded and match the relevant paperwork.
Sorting and placing items on to the correct racks, shelves and rotating stock according to established working procedures.
Accurately pick goods from the warehouse, to ensure that orders are ready for delivery or collection at the allotted time, which will include updating any relevant electronic or paper based information/systems/records.
Accurately return any unused materials or items to the correct location within the warehouse that are no longer needed from orders including updating any relevant paperwork/systems.
Performing warehouse inventory controls via electronic/digital means.
Report any damaged or missing goods to Supervisors or the Warehouse Manager according to established working procedures.
Ensure that all items are stored safely in line with current standards laid down within health and safety legislation and in accordance with manufacturers' requirements.
Carry out any stock takes and location checks as and when required.
Ensure that all documentation relating to the picking, storing and delivery of stock, tools and materials are systematically stored and are easily available for when the section is audited.
Undertake the duties of the Warehouse Assistant/Driver as and when the service requires which will include making deliveries and maintaining the safe movement of vehicles in and around the depot grounds.
Maintain the security of the Warehouse, Yard and any other containers that are managed by the team.
This will include the unlocking and locking up of the depot, containers and yard as the service requires.
Ensure the safe movement of materials around the warehouse and yard.
This will involve the use of a forklift vehicle.
This is a fantastic opportunity to secure sociable, full time hours Monday to Friday.
You will be working a standard 37 hour week with potential to take overtime.
For this role, you will need;
Full UK Driving License
FLT License Counterbalance and/or Reach
Previous Experience (3+ years)
Experience of using IT Systems
Time Management Skills
Please contact Prakash for more information on 01772 208967 or email your CV to prakash.panchani@servicecare.org.uk ....Read more...
Type: Contract Location: Doncaster, England
Salary / Rate: Up to £12.00 per hour
Posted: 2024-04-12 12:12:43
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Brand new instruction!
Heavyweight intellectual property law firm has a superb opportunity for a Legal Administrative Assistant.
Based in their friendly Cambridge office, this is a superb role if you are keen to break into IP and have previous experience within a profession services environment.
Reporting to the Office Manager, this leading practice is looking for a proactive and organised individual with excellent IT and typing skills to provide broad secretarial and administrative support to fee earners.
Assisting with case management and patent formalities this meritocratic firm offer excellent support and training with rare and real scope for career progression.
Hybrid working and a competitive remuneration/benefits package awaits.
Please do contact Tim Brown to discover more on this unmissable Legal Administrative Assistant position on 0113 467 9798 or via: tim.brown@saccomann.com ....Read more...
Type: Permanent Location: Cambridge, England
Posted: 2024-04-05 09:43:13
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Office Manager & Trainee Property Valuer
Location: Windermere, Cumbria
Salary: Very Competitive + Excellent Benefits
Monday - Friday, 1 in 3 Saturdays, 8:45am - 5:00pm
The Client:
Our client is a reputable family-owned estate agency, specialising in selling or letting properties and offering a unique property marketing package.
The Role:
As an Office Manager & Trainee Property Valuer, you will play a pivotal role in leading daily operations and engaging in property valuations.
Responsibilities:
* Coordinate daily administrative tasks and procedures for operational effectiveness.
* Champion continuous service improvement, driving market leadership.
* Manage property appraisals, viewings, and sales progression with an innovative approach.
* Uphold high customer service standards, exceeding client expectations.
* Forge strong client relationships, generating and pursuing new leads.
* Collaborate with the Operations Director on business-maximising initiatives.
* Conduct market appraisals and secure listings, offering professional advice to sellers/landlords.
* Monitor market trends, providing insightful updates to clients.
* Maintain office presentation and manage supplies.
* Stay abreast of industry trends and contribute ideas for improvement.
* Provide cover for other offices as needed and participate in team meetings and training.
Requirements:
* Previously worked as an Assistant Office Manager or in a similar role.
* Prior estate agency experience.
* A deep understanding of valuation, sales processes, and compliance.
* Strong interpersonal and communication skills.
* Skilled in time management, multitasking, and forward planning.
* Experience in managing people would be beneficial.
* Background in working within an office environment or customer service role would be beneficial.
Benefits:
* Bonus scheme
* Company pension
* Employee Discount
* Generous holiday allowance
* Training, Development & Qualification
Apply now for this exceptional opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Keywords: Sales Negotiator, Property agent, Lettings agent, estate agent, Valuer, Negotiator, Property, estate
....Read more...
Type: Permanent Location: Windermere, England
Start:
Duration:
Salary / Rate: £20000 - £30000 Per Annum
Posted: 2024-04-02 09:49:31
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Brand new instruction!
Heavyweight intellectual property law firm has a superb opportunity for a Legal Administrative Assistant.
Based in their friendly Sheffield office, this is a superb role if you are keen to break into IP and have previous experience within a profession services environment.
Reporting to the Office Manager, this leading practice is looking for a proactive and organised individual with excellent IT and typing skills to provide broad secretarial and administrative support to fee earners.
Assisting with case management and patent formalities this meritocratic firm offer excellent support and training with rare and real scope for career progression.
Hybrid working and a competitive remuneration/benefits package awaits.
Please do contact Tim Brown to discover more on this unmissable Legal Administrative Assistant position on 0113 467 9798 or via: tim.brown@saccomann.com ....Read more...
Type: Permanent Location: Sheffield, England
Posted: 2024-04-02 09:07:30
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Job Title - Repairs Assistant
Location - Ashford TN23
Contract - Temp
Hours - 37
Role summary -
This company is seeking a highly motivated and enthusiastic Repairs Assistant to join their team.
As a Repairs Assistant, you will be responsible for providing administrative and telephone support to the Responsive Repairs, compliance, and in-house electrical Teams.
You will also assist in the delivery of a customer-focused service by influencing efficient and positive outcomes for tenants within the scope of the company's policy and budgets.
Key Responsibilities:
Provide telephone support to the various repairs teams to deal with and manage queries.
Ensure telephone or other contact or correspondence methods for property repair matters are responded to in a friendly and professional manner, in accordance with service level expectations.
Resolve as high a percentage as possible of general enquiries directly using information systems and knowledge of housing policy.
Support the Repair Delivery team, Supervisors, and Managers along with support for the planned works/compliancy team and electrical in-house team in effective liaison with contractors and other partners as required.
Provide administrative support related to the repairs and maintenance function including (but not exclusively) the following:
Dealing with routine, urgent and emergency correspondence.
Raising repairs jobs on the computer system.
Issuing of accurate repair order instructions to appropriate DLO staff and contractors within agreed timescales and financial limits.
Issuing of accurate appointed and appropriate property inspections in accordance with guidelines.
Authorisation and processing of contractor variation orders within agreed timescales and financial limits.
Authorisation and processing of contractor invoices within agreed timescales and financial limits.
Contact and administration of repairs works post-inspection in accordance with agreed criteria.
Any other general administrative support and reasonable management request as required.
Requirements:
Minimum one years previous experience in work involving dealing directly with the general public or customers.
Previous experience of working in a building maintenance or construction-related environment.
GCSE grade C or above (or equivalent).
NVQ Customer Service Level 2.
If you are interested in this position and meet the above criteria, please send your CV now for consideration.
If you require any additional information regarding the position, please call Brad at Service Care Solutions on 01772 208 966 or send an E-Mail to Bradley.Davies@servicecare.org.uk
....Read more...
Type: Contract Location: Ashford, England
Salary / Rate: Up to £11.46 per hour
Posted: 2024-03-28 23:35:02
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Senior Branch Manager
Location: Chichester, West Sussex
Salary: Basic £31k (OTE £55k - £75k)
The Client:
Our client is a reputable estate agency, specialising in residential sales, lettings, land & new home development, and mortgage services.
The Role:
As a Branch Manager, you will lead and manage a thriving estate agency branch, ensuring exceptional customer service and driving business growth.
Duties:
* Provide personalised and professional estate agency expertise to clients.
* Generate new leads and enhance business performance.
* Manage branch profitability and business development.
* Secure property listings and assist vendors in achieving optimal sales.
* Motivate and lead the team, conducting coaching sessions and meetings.
Requirements:
* Previously worked as a Branch Manager or in a similar role.
* Possess prior experience in Estate Agency with at least 6 months of listing experience.
* Proven track record in building strong client relationships and achieving sales targets.
* Genuine interest in helping clients achieve their property goals.
* Full driving license required.
Benefits:
* Competitive salary.
* Company car or car allowance.
* Generous holiday allowance including birthday leave.
* Private healthcare
* Pension
* Life insurance.
Apply now for an exciting opportunity to lead a successful estate agency branch and advance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone, or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Keywords: Branch Manager, Assistant Manager, Property Manager, Lettings Manager, Lettings, Property, Estate
....Read more...
Type: Permanent Location: Chichester, England
Start:
Duration:
Salary / Rate: £31000 - £31000 Per Annum
Posted: 2024-03-28 14:53:15
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Senior Assistant Manager
MLR have an amazing opportunity for a guest focussed Senior Assistant Manager to join this luxury 5-star hotel in Waterford.
In this role you will need to be strategic in nature, striving to create a memorable experience for your guests, making sure they feel welcome, and ensuring their satisfaction by exceeding guest expectations at every opportunity.
You will mentor and develop your team, through training and coaching, while assisting in the management of the day-to-day operations in this stunning property.
The ideal candidate will be a dedicated leader with a keen attention to detail.
This is a very exciting opportunity for a passionate professional to progress their career in one of Irelands finest boutique properties.
If this is the role for you, please apply through the link below. ....Read more...
Type: Permanent Location: Waterford, Republic of Ireland
Salary / Rate: €45000 - €50000 per annum
Posted: 2024-03-27 16:05:01
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Operations Executive £24,000 part-time salary (£28,125 FTE) Fixed term for 10 months 32 hours per week, Monday to Friday flexible between 8 am and 6 pmOxford (OX4 1JE)Start date: May 15 2024
The Post As Operations Assistant, your responsibilities will include, but not limited to:Tenant Administration
Assisting the Operations Manager with a range of tenant administration, including:
, Coordinating processes for tenants moving in and out, including liaison with tenants and with Sales, Property Management, Finance and IT teams, and issuing new leases and licences from standard templates, Maintaining and updating templates of leases and licences, Keeping tenants' electronic and paper records up-to-date, Dealing with tenants' administrative queries, Maintenance of building plans, Issuing consents to sub-letting, Preparing and maintaining procedure documents for tenant administrative processes, Drafting terms within leases and licences, which are outside of the standard templates, Assisting with non-financial aspects of the rent review process , Coordinating the process for annual lease and licence renewals
Development of Company's electronic Information system (Netsuite) , Assisting the Operations Manager with the development and implementation of the Netsuite system, Designing reports, Training staff in use of Netsuite, Assisting staff with importing/exporting data, producing reports, setting up dashboard
Central purchasing contracts
Mobile phones and 365 licences, Maintain employee phone list and location of phones, Order new phones within policy, Allocation of SIM cards, Check invoices from suppliers are accurate and investigate unusual costs, Monitor Office 365 office exchange licences
Utilities, Maintain gas, electricity and water usage spreadsheets, Liaise with property managers to get readings, Communicate with suppliers to ensure accurate billing, Checking electricity usage reports for half-hourly meters and investigating unusual costs, Reviewing solar credit readings and checking correct income is received
Support the full-time Operations Assistant with other central contracts (photocopiers and sanitary bins), Dealing with annual contract renewals and obtaining best prices, Liaising with Regional Managers on requirements , Approving invoices , Preparing and reviewing annual budgets
Supporting the part-time Operations Assistant with business rates administration , Becoming familiar with business rates rules and practices, Calculating business rates liability for each of our buildings and ensuring that the correct business rates are charged, Identifying the most appropriate business rates treatment for new units/buildings, Approving business rates invoices, Notifying local authorities of changes of occupier and sorting out errors in billing, Liaising with the Valuation Office over valuations and splitting of properties, as required, Dealing with business rates queries from colleagues and tenants
General Duties, General admin support to the department, Drafting some communication materials, Filing and any other administrative tasks as required, Assist the Operations team in providing and delivering information to colleagues on roles and procedures
Other responsibilities, Working within the company's procedures and policies, Working to improve the company's social and environmental objectives
Person Specification
The successful candidate will: , Be highly organised and efficient, with an ability to prioritise work within tight deadlines, to multi-task and to be flexible, Have strong analytical skills, Have a high level of attention to detail and precision, including having the aptitude and patience to sort out detailed problems from time to time, Be able to act quickly and effectively and use initiative, Have excellent oral and written communications skills in English, including the ability to communicate with customers on administrative details politely and effectively, Be numerate and in particular be comfortable producing simple budgets and financial reports in Excel, analysing costs and income, and using percentages and similar intermediate-level functions in Excel, Have a proven ability to be confidential, Be skilled at using Microsoft software, especially Outlook, Word and Excel, Have an aptitude for using databases, Be committed to social and environmental issues, Be considerate and comfortable working in a large, open-plan office.
Experience of any of the following would be an advantage:, The social or environmental sector, Property administration, Property law
Benefits include 25 days holiday entitlement, in addition to all public bank holidays.
We offer a 3% to 7% company contribution to a pension, life insurance, a company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.
Click ''Apply'' to be emailed information about how to complete your application. ....Read more...
Type: Contract Location: Oxford, England
Start: ASAP
Salary / Rate: Up to £24000.00 per annum
Posted: 2024-03-27 15:48:40
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Assistant Property ManagerSalary: £14,373 pro rata (full-time equivalent £24,500)Contract: Part-time, PermanentWorking hours: 24 hours per weekLocation: Thorn House, 5 Rose Street, Edinburgh EH2 2PRStart date: March 2024
Interviews will likely take place on or before 13 March 2024.
Please submit your application as soon as possible. The Post A unique opportunity has arisen for a practical and organised person to work for one of the UK's leading social businesses.
The role reports to the Property Manager for Edinburgh and will involve hands-on property maintenance and related administration work.
The Assistant Property Manager is part of the North and Midlands team.
You will be based at Thorn House, in Edinburgh.
As well as reporting to the Property Manager, you will network with other colleagues across the Company, including those based in our head office in Oxford, and will participate in the property managers' forum meetings.
Your main duties will involve:, Carrying out basic weekly inspections of properties, including testing of fire systems and procedures and other routine tasks, keeping a clear and accurate record and reporting any issues to the Property Manager , Assisting the Property Manager in ensuring the buildings are safe, pleasant, accessible and that the services are functioning , Assisting the Property Manager in planning and organising routine maintenance of building plant, fabric and systems , Assisting the Property Manager in engaging and managing contractors , Being the main point of contact for tenants' queries in relation to maintenance, establishing and maintaining excellent communication with tenants to ensure their satisfaction with the buildings and services , Carrying out small repairs which do not require specialist training both for the communal areas and for individual tenants , Checking on stocks of cleaning materials, light bulbs, recycling supplies etc, preparing orders and keeping an accurate record on the purchase order sheet , Tidying communal areas and arranging furniture in meeting rooms , Changing communal light bulbs , Carrying out some cleaning and porter duties , Ensuring waste and recycling are managed efficiently within the centres Other areas in which you will be required to work include;, Collecting regular data for the head office (such as meter readings) , Providing information to the Property Manager for recharges to tenants and to help with credit control , Attending and contributing to meetings of the Region's property management team , Making suggestions on how to improve management and delivery of maintenance and services to tenants and improve the company's social and environmental objectives , Assisting the IT department with setting up and managing phone systems and simple computer networks , Any other reasonable task commensurate with the role
You will maintain a professional standard of presentation and communication with colleagues and tenants at all times.
Person Specification This is a busy, demanding and ‘hands-on' role that will require someone who is organised, enthusiastic, confident and a problem solver.
You will need:
This is a busy, demanding and ‘hands-on' role that will require someone who is organised, enthusiastic, confident and a problem solver.
You will need:
, Previous experience of working in a similar role - for example as a maintenance officer in the public or private property sector or a school caretaker , To be trustworthy and able to establish a good rapport with tenants and team members , To be able to prioritise your work, multi-task and remain flexible , To be able to act quickly and effectively, often on own initiative and sometimes under pressure , Basic DIY skills and experience , To be committed to providing a good service to our tenants , To be a good communicator, both orally and in writing , To be comfortable using Microsoft Office software, including Excel , To be able to work successfully both independently and in a team , To be committed to social and environmental issues
Contractual Details This is a permanent contract with a three-month probationary period.
The post is part-time working24 hours a week over four days.
Hours to be worked flexibly between 8 am - 6 pm, Monday to Friday.
Occasional work outside these hours will be required.
The salary will be £14,373 pro rata (full-time equivalent £24,500) a year depending on skills and experience.
The role is based in Thorn House.
Benefits include 25 days holiday entitlement, in addition to all public bank holidays.
We offer a 3% to 7% company contribution to a pension, life insurance, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.
Click ''Apply'' to be emailed information about how to complete your application. ....Read more...
Type: Permanent Location: Edinburgh, Scotland
Start: ASAP
Salary / Rate: Up to £14373.00 per annum
Posted: 2024-03-26 08:27:38
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FACILITIES MANAGERSalary: Up to £37,000 depending on experience (inclusive of London Weighting Allowance)Working hours: 37.5 hours per week, Monday to Friday between 8am to 6pm.
Some flexibility required according to the needs of the business, with some occasional weekend workLocation: The Foundry, 17 Oval Way, London, SE11 5RRClosing date: 18 April 2024, we will be closing the application once we find the right candidate.The Post Your duties will include but not limited to:Compliance with health and safety legislation and good practice, including:, Carrying out risk assessments and fire risk assessments, and ensuring that any resulting actions are carried out in a timely manner;, Fire safety procedures including testing of fire safety systems and carrying out bi-annual fire evacuations;, Conducting and keeping a clear and accurate record of, weekly inspections of buildings.Line Manage a small team of Facilities Support Assistants (FSAs), Managing the day-to-day work of the Facilities team;, Ensuring staff have regular supervisions;, Lead, develop and motivate staff;, Setting up (or assisting / supervising the FSAs) furniture and Audio Visual and Information Technology in conference and meeting rooms;, Carrying out (or assisting / supervising the FSAs) small-scale maintenance tasks including re-painting offices, basic plumbing, small-scale carpentry, key cutting, waste disposal, etc.Building improvements and maintenance, Responsible for ensuring an ethical negotiation, procurement and management of Service of agreement levels.
Updating and maintaining supplier contact database and summary sheets., Investigating day-to-day building-related problems (ranging from boiler/heating breakdowns, leaking roofs and blocked toilets, to alarm activations etc.), and devising timely and cost-effective solutions in consultation (as necessary) with the centre manager, contractors and tenants;, Organising and overseeing planned preventative maintenance works and facilities service delivery (such as mechanical and electrical services, fire safety systems, building fabric, security), liaising with contractors and tenants to ensure timely completion and minimum disruption;, Keeping up-to-date maintenance and service records and a manual of the building;, Building strong working relationships with contractors in specifying works, tendering, monitoring progress and approving invoices on completion;, Helping to monitor and reduce energy and water use in the buildings;, Making suggestions on how to improve management and delivery of maintenance and services to tenants, and how to achieve the company's financial, social and environmental objectives.Communications, Acting as a point of contact for tenants to report maintenance and other building-related issues;, Acting as a point of contact for conference users to resolve problems that arise during their meetings;, Establishing and maintaining excellent communication with tenants and centre users to help ensure their satisfaction with the building and services;, Keeping records of maintenance work reported and carried out, to enable accurate reporting to the relevant Board on performance against targets.Undertaking the building-related aspects of tenant moves, including:, Working with incoming tenants to determine and undertake any works required before they move in;, Instructing redecoration of offices when vacant and liaising with contractors on other works as required;, Assisting our IT company with setting up and managing phone systems Other responsibilities include:, Assisting the Centre Manager with other duties that may be required from time to time;, Other duties as required, in line with the role.Person SpecificationThis is a busy, demanding and ‘hands-on' role that will require a ‘can do' attitude by the successful applicant.Essential skills and experience, You have experience of commercial facilities / property management;, You have experience of managing health and safety within the workplace;, You have experience of managing expenditure and approving invoices;, You are computer literate with good working knowledge of Word, Outlook and Excel;, You have some knowledge and a strong interest in the social and environmental performance of buildings, particularly in relation to energy and water use, recycling, green commuting and accessibility;, You can cope well under pressure;, You have good organisational and time management skills and can prioritise effectively;, You are a confident starter-finisher with an eye for detail;, You are a problem-solver;, You are confident in supervising others;, You are personable, able to establish a good rapport quickly and establish trust in the long term;, You are a good team worker.Contractual DetailsThis is a permanent part-time role with a three-month probationary period.
Benefits include 25 days holiday entitlement pro-rata as well as statutory bank holidays.We offer a company contribution up to 7% to a pension depending on scheme choice, a free company bicycle scheme with bicycle maintenance costs, season ticket loans, interest-free personal loans, as well as other benefits.Please note, you must be eligible to work in the UK in order to apply for this role. ....Read more...
Type: Permanent Location: Vauxhall, England
Start: ASAP
Salary / Rate: £35000.00 - £37000.00 per annum
Posted: 2024-03-25 14:50:38
