-
Role : Refrigeration Engineer Location : 1 x South East London/ Bromley/ Dartford/ Maidstone Benefits; Up to £44,900pa ( £21.58 PH ) / 40 hrs / 25 days + 8 bank holiday / Buy 5 more days holiday / door to door / sick pay / health care plan / life assurance 3x salary / Share save scheme / Hapi benefit scheme / private use of van / 1 in 12 / over time paid after 40hrs at x1.5 and x.2 If you would like to discuss call Chantal at CV BAY on 01216511865 or email The RoleWith over 45 years experience behind us, we are proud to be one of the leading commercial catering and refrigeration service providers across the UK, we are also part of an international group to enable us to be able to offer job stability and progression opportunities for our employees and a great overall package.
We currently have a team of 120 service engineers across the UK working on a regional basis, working with Banks, Hospitals, Stadiums, Hotels, Schools, and Offices to name a few.
We are currently seeking an experienced Refrigeration Engineer to join our team to work across our commercial sites Key Responsibilities:
Service, reactive maintenance and breakdown of refrigeration equipment
Working with Cold-rooms, Bottle Coolers, Under counter fridge/freezers, Display Cabinets, Blast chillers
Conducting regular maintenance checks and identifying faults
Providing expert advice and guidance to clients
Field based meeting clients - Customer facing position
Qualifications· FGAS· Previous experience with commercial refrigeration equipment· NVQ level 2 refrigeration & air conditioning · Full UK Driving LicencePackage:
Up to £44,900pa
40 hour working week
Door to door
33 days holiday ( + 5 days )
Overtime; X 1.5 mon-sat and 2x sun & bank hols
Personal use of a company vehicle
HSF Healthcare Plan
Pension Scheme
Life cover (3 times Gross Salary)
Sharesave Scheme
Company Sick Pay
Long Service Awards Scheme
Hapi Benefits Scheme (theme park, restaurant, shopping and cinema discounts)
25 days + 8 bank holidays
Fuel card
Uniform
....Read more...
Type: Permanent Location: South East London, England
Start: ASAP
Salary / Rate: £43000.00 - £44900 per annum + door to door, 33 days holiday
Posted: 2024-12-02 15:50:12
-
Maria Logan Recruitment are currently seeking a passionate and quality focused Restaurant Unit Manager to join one of Ireland's leading Contract Catering Companies.
As Unit Manager, you will be responsible for all aspects of this landmark account including staff management, day-to-day operations, and financial performance whilst ensuring a positive relationship is nurtured with both customer and client.
The successful candidate will have previous experience in contract catering or at senior management level in hotels or restaurants ensuring both company profitability and client satisfaction.
This is a fantastic opportunity for someone who is keen to develop their skills and career within a progressive and innovative food services organisation.
If this is the role for you, please apply through the link below. ....Read more...
Type: Permanent Location: Dublin North, Republic of Ireland
Salary / Rate: €40000 - €45000 per annum
Posted: 2024-12-02 15:45:17
-
Restaurant Manager - Luxury 5
* Hotel
Maria Logan Recruitment have an exciting opportunity for a passionate Restaurant Manager to join this stunning, luxury 5
* Hotel in Kerry.
The ideal candidate will be passionate about all things food and beverage and dedicated to providing an amazing customer service.
You will manage all aspects of this intimate brasserie while developing and mentoring your team to provide a first-class food and beverage experience.
This role will suit a real leader who has a proven track record in people management and delivering the very best to our industry.
If this is the role for you, please apply through the link below. ....Read more...
Type: Permanent Location: Kerry, Republic of Ireland
Salary / Rate: Up to €45000 per annum
Posted: 2024-12-02 15:45:15
-
MLR have an amazing opportunity for a guest focussed Director of Food and Beverage to join this Luxury 5
* Hotel in Kerry.
In this role you will need to be strategic in nature, striving to create a memorable experience for your guests, making sure they feel welcome, and ensuring their satisfaction by exceeding guest expectations at every opportunity.
You will mentor and develop your team, through training and coaching, while managing the overall operations of a busy food and beverage operation.
The ideal candidate will be a dedicated leader with a keen attention to detail and a luxury hospitality background is a must for this role.
This is a very exciting role for an experienced professional to lead and inspire an ambitious team.
Accommodation assistance is available for teh right candidate.
If this is the role for you, please apply through the link below. ....Read more...
Type: Permanent Location: Kerry, Republic of Ireland
Salary / Rate: €60000 - €63000 per annum
Posted: 2024-12-02 15:45:15
-
Job Title: Executive Housekeeper – Luxury 5
* Hotel - ScotlandSalary: Up to £45,000Location: Scotland I am currently recruiting for an Executive Housekeeper at this luxury hotel in Scotland.
My client is looking for a confident, and well-organized individual to join this unique hotel.
As Executive Housekeeper, you will be responsible for providing both strategic and hands-on leadership in directing the housekeeping operations to ensure the department achieves its goals and effectively contributes to the guest experience whilst maintaining high standards. About the position
Oversee and manage the housekeeping teamEnsure all safety rules, emergency procedures and fire prevention regulations are strictly enforced in line with the standards to ensure guests and colleagues' safetyResponsible for the department budget and forecast and ensuring cost control throughout the division
The successful candidate
Previous experience in a similar roleLuxury hotel or resort experience is a mustMust be well presented with flawless communication skillsA natural team leaderA bubbly personality
Company benefits
Competitive salaryDiscounts throughout the groupTraining and development programCompany incentives
If you are keen to discuss the details further, please apply today or send your cv to ed@Corecruitment.comGet social…….http://www.corecruitment.com/https://www.facebook.com/COREcruitmentDOTcom/Tweet us @COREcruitment ....Read more...
Type: Permanent Location: Scotland, United Kingdom
Start: Asap
Duration: Full Time
Salary / Rate: £40k - 45k per year + .
Posted: 2024-12-02 14:38:59
-
5
* Reservations Supervisor - Dublin
Maria Logan Recruitment have an excellent opportunity for a Reservations Supervisor to join this world renowned 5
* hotel in South Dublin.
In this role, your charm and personality will be the first point of contact for guests.
You will enjoy working in a busy environment, nurturing relationships, and ensuring each and every reservation is a pleasure for your guests.
You will get the opportunity to work with one of the best Revenue Management systems in place and also be offered a huge amount of progression.
This is an exciting opportunity for a driven and ambitious candidate to join this fantastic hotel and to take the next step in your career.
If this is the role for you, please apply through the link below. ....Read more...
Type: Permanent Location: Dublin, Republic of Ireland
Salary / Rate: €38000 - €42000 per annum
Posted: 2024-12-02 10:28:00
-
Hotel Manager - Dublin City Centre Hotel
MLR are currently recruiting a Hotel Manager to lead operations at this busy city centre property which is part of one of Ireland's most progressive Hotel Groups.
Renowned for its impeccable service, our client seeks a dynamic individual to optimise revenue, develop the team, and maintain exceptional guest experiences.
The ideal candidate will be strategic in nature, have a proven track record in hotel management along with strong leadership skills.
Competitive salary, benefits, and ample opportunities for career progression are offered within this role.
For more information, please submit your CV through the link below. ....Read more...
Type: Permanent Location: Dublin, Republic of Ireland
Salary / Rate: €75000 - €85000 per annum
Posted: 2024-12-02 10:28:00
-
Director of Communication – Menlo Park, CA – $95,000 to $120,000 DOEThis luxury hotel in Menlo Park, CA, is renowned for its elegant design, exceptional service, and serene atmosphere, offering guests a sophisticated and tranquil retreat.
With a reputation for excellence and meticulous attention to detail, it stands out as a premier destination for both business and leisure travelers.The RoleThe Director of Communication will manage all external and internal communication efforts to enhance the hotel's public image, including public relations and social media.
The role involves boosting local and national media exposure, fostering media relationships, coordinating community involvement, and working with the marketing team for consistent messaging and strategic media relations.Key Responsibilities:
Develop and implement a marketing communication plan following brand guidelines for all hotel segmentsCollaborate with the Director of Sales & Marketing to create and execute a marketing plan supporting budget goalIdentify and act on marketing opportunities to enhance market profile and revenueOptimize relationships with key marketing partners to ensure strong briefs and measured returnsLiaise with PR agencies and manage public relations activities as directed
What they are looking for:
Experience in a similar role within a luxury hotel3+ years’ experience in public relationsProven ability to manage projects effectively and meet deadlinesExperienced in creating various PR materials, such as press releases, biographies, and fact sheetsSkilled in managing and optimizing social media communities
What they’re offering:
Competitive salary of and performance-based bonusesComprehensive benefits packageOpportunity to join a prestigious hotel with a reputation for excellenceA dynamic and supportive work environmentOpportunities for professional development and career advancement
If you are keen to discuss the details further, please apply today or send your cv to Nastasija at COREcruitment dot com ....Read more...
Type: Permanent Location: Menlo Park, California, United States
Start: ASAP
Duration: Permanent
Salary / Rate: £66.8k - 84.4k per year + Benefits + Bonus
Posted: 2024-11-29 15:23:55
-
We are working with an established luxury hotel group renowned for crafting unforgettable guest experiences through innovation and a dedication to personalized service.
Employees thrive in a supportive and growth-oriented environment, with abundant opportunities for career advancement and skill development across the group’s prestigious properties worldwide.
They are looking for a Catering Sales Manager with at least three years of experience in luxury or ultra-luxury hotel catering and conference services and a solid background in social event and wedding management.Key Responsibilities:
Support the Director of Catering in generating banquet revenue and coordinating all aspects of Conference Services in alignment with hotel standards.Manage client relationships, ensuring seamless execution of events, including weddings, social gatherings, and corporate functions.Oversee event arrangements from menu selection to staffing, supervising set-up and monitoring service quality.Actively solicit new business, maintain contact with current clients, and prepare daily call reports to build a robust client base.Serve as the on-site contact for weekend weddings and special events, ensuring client satisfaction by anticipating and responding to their needs.Collaborate with internal departments to ensure smooth coordination of services and maintain superior service standards.Track and analyze market competition, preparing forecasts and reports to drive business strategy and growth.
What they are looking for:
Minimum of three years’ experience in a luxury or ultra-luxury hotel or resort, specializing in Catering and Conference Services.Bachelor’s degree or equivalent experience, with a strong background in managing social events and weddings.Outstanding organizational and multitasking skills, with a keen attention to detail and the ability to remain calm under pressure.Proficiency in menu planning, banquet service operations, and food and beverage knowledge, along with a clear understanding of financial and mathematical principles.Exceptional communication skills, strong guest relations, and the ability to build positive client relationships.Advanced technical skills, including proficiency in Microsoft Office, Outlook, SalesForce, Social Tables, and Opera.
If you are keen to discuss the details further, please apply today or send your cv to Nas at COREcruitment dot com ....Read more...
Type: Permanent Location: Menlo Park, California, United States
Start: ASAP
Duration: permanent
Salary / Rate: £54.8k - 61.2k per year + bonus
Posted: 2024-11-29 15:23:12
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-29 14:14:17
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-29 14:13:55
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
*
* This is a remote position
*
*
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
The salary range for applicants in this position generally ranges between $55,000 and $65,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-29 14:07:06
-
Head Bartender
Salary up to £40,000
Things to know:
Luxury Boutique Hotel in Bath
Things you will be doing as a Head Bartender:
Oversee and manage the bar operations
Train, supervise, and schedule bartending staff
Prepare alcohol or non-alcohol beverages for bar and restaurant patrons
Maintain bar inventory and order supplies as needed
Interact with customers, take orders and serve snacks and drinks
Design and implement cocktail menus
Handle customer complaints and ensure a high level of customer satisfaction
Enforce safety and sanitation regulations
You will be a great fit if you have:
Proven work experience as a bartender or head bartender
Excellent knowledge of mixing, garnishing and serving drinks
Positive attitude and excellent communication skills
Ability to keep the bar organised, stocked and clean
Ability to manage a team
LEGAL REQUIREMENTS
In line with present UK working requirements, all candidates are required to provide proof of eligibility to work in the UK.
Spayse's undertaking is as a recruitment agent in this role and is bound by the requirements requested by our client.
....Read more...
Type: Permanent Location: Bath, England
Start: ASAP
Salary / Rate: Up to £40000 per annum
Posted: 2024-11-29 12:27:49
-
Pastry Chef
Package up to £40,000
Things to know:
Luxury Boutique Hotel in Bath
Things you will be doing as a Pastry Chef:
Reports to the Executive ChefManage the pastry department.Develop the team through leadership and coaching.Upholding standards in line with the company specificationsMaintain the highest standardsContinuously improve the menu offerings
You will be a great fit if you have:
Experience as a Pastry ChefStrong communication skillsHigh level of attention to detailTeam management skillsStrong planning skills
LEGAL REQUIREMENTS
In line with present UK working requirements, all candidates are required to provide proof of eligibility to work in the UK.
Spayse's undertaking is as a recruitment agent in this role and is bound by the requirements requested by our client.
....Read more...
Type: Permanent Location: Bath, England
Start: ASAP
Salary / Rate: Up to £40000 per annum
Posted: 2024-11-29 12:15:49
-
Business ControllerLocation: Amsterdam, Netherlands Salary: €3,500 – €4,000 per monthWhat Will You Do?As a Hotel Business Controller, you’ll act as a trusted business partner, driving operational and commercial value while ensuring robust financial controls and compliance.
Overseeing financial processes for multiple hotels, you’ll focus on performance improvement, reporting and analysis, budgeting, and financial control.Perks and Benefits
Type: Full-time | 38 hours per weekSalary: €3,500 – €4,000 per month.26 vacation days and pension contributions.
Key ResponsibilitiesPerformance Improvement
Provide proactive advice on strategic and operational decision-making.Optimize hotel profitability by managing margin performance and operational efficiency.Guide General Managers during performance reviews, commercial meetings, and forecasts.Identify process efficiencies and economies of scale to maximize hotel objectives.Prepare financial insights for business and investment plans to ensure ROI alignment.Lead payroll efficiency discussions and liaise with auditors, investors, and suppliers.
Reporting and Analysis
Oversee monthly management and financial reporting, including departmental P&Ls.Provide accurate forecasts, business reviews, and insightful commentary.Ensure high-quality management information and effective support to transactional teams.
Budgeting and Forecasting
Coordinate and prepare hotel budgets and forecasts aligned with corporate timelines.Engage Heads of Department (HoDs) in creating realistic and achievable departmental budgets.Present budget insights to regional and corporate teams.
Financial Control and Working Capital Management
Conduct balance sheet reviews and analytical assessments to ensure accuracy.Monitor hotel cash flow, inventory management, and expenditure authorizations.Ensure compliance with corporate policies and international accounting standards.Support external and internal audits and oversee key financial controls.
Who Are You?
You hold a completed HBO/WO degree in Finance or a related field.You have at least 3 years of experience in a similar role.You are fluent in Dutch and English.You have strong financial and commercial acumen with a continuous improvement mindset.You demonstrate leadership, create a motivating work environment, and maintain strong relationships.You are skilled in effective communication and influence across various situations.
How to applyFor further details, apply today or send your CV to clay@corecruitment.com.Due to the volume of applications, we may not be able to provide feedback to all applicants.
If you haven't heard from us within 2 weeks, please consider your application unsuccessful.
Nevertheless, feel free to reach out!
http://www.corecruitment.com/https://www.facebook.com/COREcruitmentDOTcom/Tweet us @COREcruitment
....Read more...
Type: Permanent Location: Amsterdam, Noord-Holland, Netherlands
Start: ASAP
Duration: .
Salary / Rate: €3.5k - 4k per month + /
Posted: 2024-11-28 16:00:11
-
HOTEL GENERAL MANAGER – SAUDI ARABIA!We have partnered with a very exciting company who are looking for a strong Hotel General Manager to oversee the daily operations of the hotel as well as provide strategic direction.
You will plan and supervise the activities of an extensive and diverse workforce to ensure the smooth and profitable running of business.
As Hotel GM, you will be involved in all aspects of the hotel operations and provide the guest with exceptional service and product at all times.
The ideal candidate will be a collaborator and an effective leader, who leads by example and inspires the team.Hotel General Manager Requirements & Skills:
Proven experience as General Manager in Luxury Hotels.Degree in Business Administration, Hotel/Hospitality Management, or relevant field.Pre-opening experience as General Manager is hugely beneficialFood and beverage background is very beneficialUnderstanding of all hotel management, the best practices and relevant laws and guidelines.Excellent guest service skills as well as a business mindset.Demonstrable aptitude in decision-making and problem-solving.Resolute with an ability to multi-task and work well under pressure.Outstanding leadership skills and great diligence.
Please bear in mind that this is a remote location.Salary Package: SAR45-60k basic plus company provided housing and transport plus full expat benefitsGet in touch: michelle@corecruitment.com ....Read more...
Type: Permanent Location: Saudi Arabia
Start: ASAP
Duration: .
Salary / Rate: £8.4k - 11.3k per month + expat package
Posted: 2024-11-28 15:51:13
-
Trainee Field Engineer
Structural Column Testing
Depot based in Derby DE24 8EB
UK-Wide Field-based role involving weekly overnight stays
Starting salary up to £28,000 per annum
Extensive Training Opportunities, Holiday, Pension
Do you have experience operating plant machinery or groundwork and are keen to develop your skills further in a niche industry? If the answer is yes then please read on
Precision is excited to partner with a market leader in structural light testing as they grow their team in the Derby area.
With a full order book and plans for continued success and growth, this is a fantastic opportunity for the right individual.
They are currently seeking a Trainee Field Engineer, who is enthusiastic to learn structural testing.
The depot is easily accessible from Derby, Castle Donington and surrounding areas.
The Role: Trainee Test Engineer
- To carry out Structural Testing and Analysis of Lighting Columns throughout the UK for local councils, highways and the rail network.
- Undertaking the structural testing of lampposts using machinery and test equipment (training will be provided)
- Expensed overnight stays (Monday to Thursday) with an early return Friday on a weekly basis.
- Working in small teams (typically 2)
- Cleaning, checking and loading test equipment and vehicles
- Early starts and driving to the test location on a Monday morning
- Setting up and liaising with contractors and clients on-site
- Working in a safe manner based on the location (H&S training will be provided)
- Operating machinery (Digger/cherry picker type arms)
- Reporting and record keeping
- Ensuring the security of machinery, vehicles and test equipment
- Occasional nights/weekend work is required.
Minimum Skills / Experience Required - Trainee Field Engineer:
- MUST hold a full, clean UK driving licence (class B+E desirable)
- Have previous experience of operating machinery such as a cherry picker, digger, JCB, scissor lift or forklift
- Prior experience in groundwork, highway maintenance, construction labouring, civil engineering or structural mechanics
- MUST be happy to stay away from home Monday-Thursday night on a weekly basis
- Be good at planning, reliable & well-organised
- Happy to be working outside in all weather conditions
- Live within 30 minutes of the Derby area
- Be PC literate able to use a computer to create simple reports
- Be willing to start early when the role requires
- Have a strong work ethic and commitment
The Package/Benefits - Trainee Field Engineer::
- Starting salary £26,000-£28,000 per annum
- Daily expenses are provided along with hotels for overnight stays
- Monday-Friday day shifts
- Competitive night shift bonus (OTE £35k with bonuses)
- Internal bonus progression within the first year
- Company pension scheme
- 23 days holidays + bank holidays
- Internal courses
Interested? To apply for this Trainee Field Engineer position, here are your two options:
- "This is the job for me! When can I start?" - Call now and lets talk through your experience.
Ask for Emma Gilmore on 0116 4786971 between 7.30am - 4.30pm.
- "I think I'm right for this position, but I'm not sure I have enough to get an interview" - Click "apply now" so I can read your CV and let you know - emmag@precisionrecruitment.co.uk
PPDEL ....Read more...
Type: Permanent Location: Osmaston,England
Start: 28/11/2024
Salary / Rate: £26000 - £28000 per annum, Benefits: Training Opportunities, Night Bonus, Holiday, Pension
Posted: 2024-11-28 13:52:03
-
Job Title: Operations Manager – Country HotelSalary: Up to £50,000Term: FixedLocation: OxfordshireI am on the lookout for an Operations Manager to join this country hotel in Oxfordshire.
My client is looking for a confident individual to join their team at this fantastic hotel.
As Operations Manager you will support the General Manager and oversee the Heads of Department.
My client is looking for someone who enjoys being on the floor and who leads by example. About the position
Monitor and support the front desk teamOverseeing the daily operations of the hotelAct as an ambassador for the hotel and brandOversee F&B OperationsAct as host and provide the highest level of customer serviceOversee the Heads of Departments and report to the General ManagerEnsure that or hotel compliances, H&S and legal requirements are met
The successful candidate
Experience in a similar positionF&B Management ExperienceMust be well presented with flawless communication skillsFluent in English, both written and spokenA natural team leader
If you are keen to discuss the details further, please apply today or send your cv to ed@Corecruitment.comGet social…….http://www.corecruitment.com/https://www.facebook.com/COREcruitmentDOTcom/Tweet us @COREcruitment ....Read more...
Type: Contract Location: Oxfordshire, England
Start: ASAP
Duration: Fixed Term
Salary / Rate: £45k - 50k per year + .
Posted: 2024-11-28 09:54:15
-
Job Title: Operations Manager – Country HotelSalary: Up to £50,000Term: FixedLocation: OxfordshireI am on the lookout for an Operations Manager to join this country hotel in Oxfordshire.
My client is looking for a confident individual to join their team at this fantastic hotel in the heart of London.
As Operations Manager you will support the General Manager and oversee the Heads of Department.
My client is looking for someone who enjoys being on the floor and who leads by example. About the position
Monitor and support the front desk teamOverseeing the daily operations of the hotelAct as an ambassador for the hotel and brandOversee F&B OperationsAct as host and provide the highest level of customer serviceOversee the Heads of Departments and report to the General ManagerEnsure that or hotel compliances, H&S and legal requirements are met
The successful candidate
Experience in a similar positionF&B Management ExperienceMust be well presented with flawless communication skillsFluent in English, both written and spokenA natural team leader
If you are keen to discuss the details further, please apply today or send your cv to ed@Corecruitment.comGet social…….http://www.corecruitment.com/https://www.facebook.com/COREcruitmentDOTcom/Tweet us @COREcruitment ....Read more...
Type: Contract Location: Oxfordshire, England
Start: ASAP
Duration: Fixed Term
Salary / Rate: £45k - 50k per year + .
Posted: 2024-11-27 14:49:21
-
I am currently recruiting an Assistant Director of Sales for this Branded Hotel in West London.
This is a fantastic opportunity to join an international hotel group with career opportunities.
They are looking for an Assistant Sales Director to join their growing sales team.
As Assistant Director of Sales you will mainly be looking after Group & MICE business.Company benefits
Competitive salaryBonusDiscounts throughout the groundsInternational hotel group with career development opportunities
About the position
Identify and target group and MICE customers that will generate business for the hotelsProvide direction and sales leadership
Proactively identify corporate accountsEnsuring proactive plan and sales strategiesOrganise the corporate business travel activitiesManage and train the Sales ManagersOrganise and attend fam-tripsAchieve monthly KPIs and sales goals Report to the Director of Sales
The successful candidate
Must have experience as an Assistant Director or Senior Sales ManagerStrong communication skills with the ability to work under pressureAt least 5 years’ experience in hotel salesAt least 3 years in corporate and MICEExceptional attention to detailStrong knowledge of the industry and drive for salesA dynamic and motivated individualSomeone who loves to network
If you are keen to discuss the details further, please apply today or send your cv to ed@Corecruitment.comGet social…….http://www.corecruitment.com/https://www.facebook.com/COREcruitmentDOTcom/Tweet us @COREcruitment ....Read more...
Type: Permanent Location: London, Greater London, England
Start: ASAP
Duration: Full Time
Salary / Rate: £55k - 60k per year + bonus
Posted: 2024-11-27 14:39:54
-
Commercial Catering Engineer
Basic salary £38,000 / 37.5 hour week / Door to door pay / 31 days holiday
We are currently looking to recruit an experienced Commercial Catering Engineer to work within our specialist catering team.
Having been established for over thirty-eight years installing and managing commercial kitchens, we have grown to be the UK's leading provider within the commercial catering industry.
We currently mange a diverse range of sectors such as restaurants, hotels, leisure centres, care homes and schools just to name a few.
As a Commercial Catering Engineer, your key responsibilities will include service, maintenance, repair and fault finding of gas and electric kitchen equipment.
This role is field based and will require you to be customer facing as well as meeting clients.
Previous Experience Required
COMCAT 1,3,5 (Essential)
Full Drivers License (Essential)
Relevant experience working on commercial catering equipment
Electrical experience (not required but an advantage)
Package Overview
Basic salary £38,000pa
37.5 hour working week
Paid door to door
23 Days holiday + 8 bank holidays
VW Caddy van and fuel card
Smart Phone
Uniform and tools
Pension
1 in 4 with £180 on call allowance.
(This equals out to be an extra £2,160 on top of basic salary)
Overtime paid at 1.5 Monday - Saturday
Double time on Sunday's & Bank Holidays
Top up training provided and funded if required.
If this particular vacancy is of interest to you please call #Fern @ CV Bay on 0121 389 0023 ....Read more...
Type: Permanent Location: Birmingham, England
Start: ASAP
Salary / Rate: £38000.00 - £40000 per annum + D2D Pay, overtime rates
Posted: 2024-11-27 13:13:26
-
Bars Manager
Salary of 40,000 EUR per year
Things to know:
An Award-Wining Gastro Pub
Things you will be doing as a Bar Manager:
Oversee the bar operations on a day-to-day basis with a hands-on approach.Drive sales and create a great customer experience.Negotiate drink contracts with supply chainManage and monitor work quality and guest satisfaction.Interview, select, train, and supervise the bar team.Understand and explain all financial reports related to the department.Guide improvement and implement necessary adjustments.Evaluate and take the necessary actions regarding guest comments and feedback.Building relationships with all guests to obtain feedback on the quality of service.Investigate and resolve guest complaints promptly
You'll be a great fit if you have:
Bars Manager in an award-winning restaurant or five-star hotelExcellent knowledge of beers, spirits, and winesExcellent verbal communication skills to be able to communicate with personnel at all levelsStrong mathematical abilities to track financial statementsInterpersonal skills to provide overall guest satisfactionKnowledge of Restaurant operations and preparation techniques
LEGAL REQUIREMENTS
In line with present EU working requirements, all candidates are required to provide proof of eligibility to work in the EU.
Spayse's undertaking is as a recruitment agent in this role and is bound by the requirements requested by our client. ....Read more...
Type: Permanent Location: Cavan, Republic of Ireland
Start: ASAP
Salary / Rate: Up to €40000 per annum + Bonus 10K based on KPI's
Posted: 2024-11-26 12:01:58
-
Hotel General Manager - Luxury Country Hotel, East MidlandsSalary: £60,000 - £70,000Location: East MidlandsAre you an experienced General Manager, with a background in luxury country hotels with a strong F&B division and are passionate about what you do?Our client is a stunning boutique hotel operating in the East Midlands region and is seeking an ambitious individual that understands fast pace and high standard can work together to achieve great client satisfaction.RESPONSIBILITIES
To develop, implement and build on strategies to maximize the TREVPAR of the hotelTo optimize commercial activities within a very competitive environment to ensure Hotel objectives are metTo monitor and maximize the profitability of all departmentsTake an active role in forecasting, budgeting and reporting for the hotelTo continue to develop an effective, cohesive & competent teamEnsure all hotel standards and procedures are met
YOUR PROFILE
Previous experience as General Manager in a luxury country house hotelStrong food and beverage experienceAbility to lead, coach and animate the teamPassionate, with a hands-on approachHas a personal commitment to hospitality, customer service and qualityStrong business acumen combined with an excellent leadership and liaison skillsIs committed to the development of the business and the hotel team
Does this sound like you?If you are keen to discuss the details further, please apply or send your CV to LARA DOS SANTOS – lara@corecruitment.com COREcruitment are experts in recruiting for Hospitality, Catering, Leisure, Retail, FM, Property and Construction sectors.
We currently have over 1350 live roles across the UK, Middle East, Europe, Africa, North & Central America and South East Asia. To view other great opportunities please check out our website www.corecruitment.com or call us on +44 207 790 2666 for a confidential chat about upcoming opportunities.
Likewise, if you are looking to recruit then we would love to hear from you. Follow COREcruitment on your favourite social networks - Facebook, Twitter, LinkedIn and Instagram ....Read more...
Type: Permanent Location: Peterborough, Lincolnshire, England
Start: ASAP
Duration: Perm
Salary / Rate: £60k - 70k per year + Benefits
Posted: 2024-11-25 15:42:54
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-25 14:10:56
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-25 14:10:46
