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This is the perfect role for someone looking to make a meaningful impact and progress within a dynamic, people-focused company.
If you love managing details, supporting teams, and contributing to a collaborative environment, then this could be your ideal fit.
In this role, you'll be providing vital marketing and administrative support across our specialist recruitment brands within the STR Group.
Working at STR
We have been providing specialist permanent and contract recruitment services since 2000 and employ over 150 staff.
STR Group is a recruitment company that is comprised of 6 niche brands, working in Life Sciences, Architecture & Interior Design, Automation, Maritime, Engineering & Manufacturing and Built Environment.
What will you be doing?
Providing support for a range of exciting corporate events
Overseeing and managing job advertising credits for the business
Coordinating the onboarding and offboarding processes for new hires and leavers
Keeping brand presentation templates up-to-date across all departments
Managing the company's long service recognition process
Providing administrative support to various departments as needed
Answering and managin reception phone calls professionally
Ordering and maintaining office and event supplies
Taking on additional responsibilities as required within the scope of the role
What are we offering you?
Modern, slick, state of the art offices with breakout areas and dedicated kitchen (including Pool & Football tables).
Breakfast club
Company wide monthly offsite Business meetings
Employee of the Quarter
Quarterly Directors Lunches at 5
* restaurants
EDI (Equality, diversity and inclusion board
Annual Conference, Summer & Christmas parties celebrating with the whole company
Special work anniversaries, including chocolate or sweet bouquet, voucher, champagne, bonus & additional holiday depending on length of service!
23 days holiday plus bank holidays (rising by one day each year of service capped at 28 days)
You can purchase up to 5 days extra holiday
Health care cash plan and optional private health care from Day 1!
Company Pension scheme
Enhanced Maternity/paternity leave
Birthday off
Drinks fridge
Free onsite parking
Cycle to work scheme
Employee Referral Programme
STR commit to offer disabled people an interview if they meet the minimum criteria for the job vacancy.
If this sounds like you, and you want to join our marketing team then apply today!
TA is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Cosham, Portsmouth, England
Posted: 2024-11-14 16:29:00
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An exciting opportunity has arisen for a Legal Secretary to join a litigation department at a well-established legal firm.
This role can be full-time or part-time offering excellent benefits, flexible working options and a competitive salary.
As a Legal Secretary, you will deliver effective administrative assistance to fee earners within the employment and litigation departments.
You will be responsible for:
* Typing of audio dictation, including correspondence and legal documents.
* Management of client files and preparation of court bundles.
* Conducting Anti-Money Laundering (AML) searches and identity verifications.
* Welcoming office visitors and handling general administrative tasks.
* Assisting various departments based on business needs.
What we are looking for:
* Previously worked as a Legal Secretary, Litigation Secretary, Legal Assistant, Legal Administrator or in a similar role.
* Familiarity with legal documentation, client billing, and court bundle preparation.
* Skilled in IT.
* Strong communication and customer service skills.
What's on offer:
* 33 days holiday
* Pension schemes
* Life insurance
* Bonus holidays plus birthday off
* Free parking
* Cycle to work scheme
* High street discounts
* Free eye tests & flu jabs
* Free fruit and refreshments
* Employee assistance programme
* Free wills and discounted legal services
* Work anniversary and big birthday gifts
* Enhanced Maternity and Paternity leave payments
* Buddy schemes to help new employees settle in
* Access to an employer funded further education and training policy
Apply now for this exceptional Legal Secretary opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Stockton, England
Start:
Duration:
Salary / Rate:
Posted: 2024-11-14 10:03:10
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We have an exciting opportunity for an experienced Sales Order Administrator to join a well known local Engineering business in Poole.
This company have a 4 day working week which can offer flexible start and finish times, Fridays can be used to fulfil hours if needed! Salary is £23,000 - £25,000 DOE.
The role is straight permanent and offers a lot of variety as the successful Sales Order Administrator will be required to help put in the stores to pick and kit orders as and when needed!
Duties for the experienced Sales Order Administrator:
- Process customer purchase orders
- Generating sales orders
- Creating despatch/ shipping notes
- Maintaining accurate records
- Closing job cards on the system
- Pick stock for sales and kit for shop floor
To be considered for this Sales Order Administrator Vacancy:
- Previous experience processing sales orders is essential
- Strong Microsoft knowledge and ability to use CRM's
- Proven administration experience within Manufacturing/ Production advantageous
- Excellent organisation and time management skills
- Willing to work within stores as and when required to get orders achieved on time
This is an excellent permanent opportunity working within a busy office team but also has that mixture of being able to get stuck into stores too, this role would suit someone who loves variety.
Please apply with your CV today and Yasmin will call you to discuss further if you have the relevant experience to be considered for this Sales Order Administrator vacancy.
In line with the requirements of the Asylum and Immigration Act 1996, all applicants must be eligible to live and work in the UK As part of the recruitment process, you will be asked to provide documented evidence of eligibility please make sure you have this updated.
'' ....Read more...
Type: Permanent Location: Poole,England
Start: 14/11/2024
Salary / Rate: £12 per hour
Posted: 2024-11-14 08:57:09
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About Us
Corus Consultancy is a dynamic and growing organisation dedicated to [briefly describe the industry, mission, or values].
We are passionate about building a talented team and supporting a positive and engaging work environment.
Our recruitment team plays a key role in identifying and onboarding great talent, and we're looking for an enthusiastic Junior Administrator to join us!
Job Description
As a Recruitment Junior Administrator, you'll support the recruitment team by handling day-to-day administrative tasks, ensuring a smooth hiring process for both candidates and hiring managers.
This role is perfect for someone with strong organisational skills, attention to detail, and a passion for people.
Key Responsibilities
Administrative Support: Assist the recruitment team with all administrative tasks, including scheduling interviews, maintaining candidate records, and updating the applicant tracking system
Candidate Communication: Handle candidate queries and ensure timely, clear communication regarding their application status.
Job Posting & Advertising: Assist in drafting and posting job ads on various platforms to attract qualified candidates.
Screening Assistance: Help review CVs and applications to shortlist suitable candidates for further review.
Onboarding Coordination: Support the onboarding process by preparing offer letters, coordinating pre-employment checks, and assisting with new employee documentation.
Data Management: Maintain and update recruitment databases, reports, and metrics to track the hiring process and candidate pipeline.
Skills & Experience
Essential:
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Ability to work in a fast-paced environment and handle multiple tasks simultaneously
Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with recruitment or HR software
Positive, can-do attitude and a willingness to learn
Desirable: ....Read more...
Type: Permanent Location: South East London, England
Salary / Rate: £23500 - £25000 per annum
Posted: 2024-11-13 23:35:02
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An exciting opportunity has arisen for a Legal Billing Clerk / Legal biller / Costs Draftsperson to join a well-established legal practice.
This role offers excellent benefits and a competitive salary.
As a Legal Billing Clerk / Legal biller / Costs Draftsperson, you will be preparing bills for Legal Aid, Legal Help, and private client files and responsible for processing bills .
Responsibilities:
* Preparing bills for Legal Aid, Legal Help, and private client
* Responsible for processing bills
* Handling applications and communications with the Legal Aid Agency.
* Coordinating with partners, fee earners, and support staff.
* Communicating with counsel and experts concerning disbursements.
What we are looking for:
* Previously worked as a Legal Clerk, Costs Draftsman, Costs Draftsperson, Legal Billing Specialist, Legal Billing Clerk, legal cashier, Legal Billing Specialist, Legal Billing Assistant, Legal biller, Legal Aid clerk, Legal Aid Administrator, Legal Aid Secretary or in a similar role.
* Experience in legal aid billing.
* Skilled in Microsoft Office.
* Strong verbal and written communication skills.
* Excellent time management and organisational abilities.
Apply now for this exceptional Legal Clerk / Costs Draftsman opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Stockport, England
Start:
Duration:
Salary / Rate: £25000 - £40000 Per Annum
Posted: 2024-11-13 15:47:04
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We have an exciting opportunity for an experienced Stores Administrator to join a well known local Engineering business in Poole.
This company have a 4 day working week which can offer flexible start and finish times, Fridays can be used to fulfil hours if needed! Pay rate is £12ph
The role is straight permanent and offers a lot of variety as the successful Stores Administrator will be required to help in the stores to pick and kit orders as and when needed!
This is an excellent permanent opportunity working within a busy office team but also has that mixture of being able to get stuck into stores too, this role would suit someone who loves variety.
Duties for the experienced Stores Administrator:
- Generating sales orders
- Creating despatch/ shipping notes
- Maintaining accurate records
- Closing job cards on the system & receipt parts to stock when manufacturing is complete.
- Stock takes & stock discrepancy investigations
- Pick stock for sales and kit for shop floor
- Maintain stores area making sure parts are stored correctly and easily located.
To be considered for this Stores Administrator Vacancy:
- Previous experience as a stock controller or managing stock is essential
- Strong Microsoft knowledge and ability to use CRM's
- Proven administration experience within Manufacturing/ Production advantageous
- Excellent organisation and time management skills
- Willing to work within stores as and when required to get orders achieved on time
Please apply with your CV today and Yasmin will call you to discuss further if you have the relevant experience to be considered for this Stores Administrator vacancy.
In line with the requirements of the Asylum and Immigration Act 1996, all applicants must be eligible to live and work in the UK As part of the recruitment process, you will be asked to provide documented evidence of eligibility please make sure you have this updated.
'' ....Read more...
Type: Permanent Location: Poole,England
Start: 13/11/2024
Salary / Rate: £12 per hour
Posted: 2024-11-13 15:12:04
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Role: Office Administrator/Receptionist
Location: Sligo
Salary: Negotiable DOE
Our client a construction company are currently recruiting an Office Administrator/Receptionist to join their team.
Responsibilities:
.Greeting visitors at office.
.Provide administrative support to the management team.
.Ensuring the office environment is clean, safe, and well-maintained.
.Assisting with administrative tasks and other duties which may arise.
Requirements:
.Minimum 3 years' experience in a similar role.
.Excellent communication and organisational skills.
.Excellent attention to detail.
.Ability to work on you own and as part of a team.
MC
....Read more...
Type: Permanent Location: Sligo, Republic of Ireland
Start: ASAP
Posted: 2024-11-13 08:37:51
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An exciting opportunity has arisen for a Legal Billing Clerk / Legal biller / Costs Draftsman to join a well-established legal practice.
This role offers excellent benefits and a competitive salary.
As a Legal Billing Clerk / Legal biller / Costs Draftsman, you will be preparing bills for Legal Aid, Legal Help, and private client files and responsible for processing bills .
Responsibilities:
* Preparing bills for Legal Aid, Legal Help, and private client
* Responsible for processing bills
* Handling applications and communications with the Legal Aid Agency.
* Coordinating with partners, fee earners, and support staff.
* Communicating with counsel and experts concerning disbursements.
What we are looking for:
* Previously worked as a Legal Clerk, Costs Draftsman, Costs Draftsperson, Legal Billing Specialist, Legal Billing Clerk, legal cashier, Legal Billing Specialist, Legal Billing Assistant, Legal biller, Legal Aid clerk, Legal Aid Administrator, Legal Aid Secretary or in a similar role.
* Experience in legal aid billing.
* Skilled in Microsoft Office.
* Strong verbal and written communication skills.
* Excellent time management and organisational abilities.
Apply now for this exceptional Legal Clerk / Costs Draftsman opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Stockport, England
Start:
Duration:
Salary / Rate: £25000 - £40000 Per Annum
Posted: 2024-11-12 17:53:58
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JOB DESCRIPTION
This position is critical to the functionality of the Business Operations Group to provide support and administrative assistance.
Please note this is a part-time position (approximately 30 hours per week).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordination of tradeshows and tradeshow related events which includes the following: Registering for shows and ordering booth space Ordering furniture, décor, electric, and cleaning for booth Arranging for displays and promotional items Coordinating the attendees, ordering badges and communicate essential inforamtion to appropriate parties Track financial & logistical data to the events and provide data for future budget planning Participate in select pre & post event marketing campaigns. Maintain property and software renewals Coordinate orgainze paperwork for approved contractor program Enter contractor insurance certificates new and renewals into SAP Archive files with storage facility Retrieve files from storage facility and send back to refile Send W9's to sales reps and field personnel Run SAP sales reports as needed Assist with all administrative functions for the Business Operations Group (examples mail, filing, scanning)
Education:
High School diploma or GED
Experience:
One to two years related experience and/or training
Skills and Abilities:
Written and verbal communication skills Time management skills Organizational skills Proficient in Microsoft Office and SAP
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-12 15:51:18
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
*
* This is a remote position
*
*
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
The salary range for applicants in this position generally ranges between $55,000 and $65,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-12 15:44:41
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for TremCare, TremSource and OLI.
This includes managing payables, customer billings & receivables, field resource & customer communication.
This individual displays a high degree of professionalism, organization and cooperation with customers, field and internal personnel.
This position partners with the Sales Rep, Field Technicians and internal departments such as IT, Finance/Accounting, Sales, Accounts Payable, Credit and Product
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up orders and complete all required steps, including the review of job information, follow-up with sales representatives, verify information in SAP, set up equipment record(s), create inspection schedules, and calculate hours allowed per inspection Prepare quotes based on information provided by the Sales Representative Prepare TremCare Agreement, selecting the correct document based on what was sold Finalize: Verify all paperwork has been received, update SAP, assemble reps/customer's package, prepare necessary correspondence, and route to appropriate parties Handle TremCare orders running through General Contracting Handle any changes to document after issuance (including ownership changes) Review job margins, provide renewal pricing and process renewals Prepare accurate and specific customer invoices, enter vendor invoices, contracts, daily invoices, and track job progress Investigate and help resolve credit issues Provide Maintenance Plan/Service Order Assistance for Production Group as needed Implement process improvement, streamline formats, and help in designing/suggesting procedures to reduce redundant paperwork and data entry Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Act as liaison with accounting, field resources, sales force and contractors assisting with questions pertaining to various services Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Build strong relationships with sales force, vendors, contractors and customers through professional demeanor, and timely and accurate handling of daily administrative duties that impact these persons Learn and understand services provided Create Leak Repair Service Orders, log information into Dispatch System and prepare billings
EDUCATION:
Associates degree preferred, or must have equivalent work experience
EXPERIENCE:
Must have at least three years prior experience in a similar role involving customer service and/or admin support function in a sales or technical field environment.
Prior experience with billing, A/R, A/P functions required.
Must have experience in a fast-paced office environment.
OTHER SKILLS AND ABILITIES:
Ability to manage multiple priorities, effective Team Player, self motivated, quick learner Exceptional organization skills Strong data entry skills Ability to anticipate and identify problems and strong initiative in problem solving Superior communication skills with the ability to read, write and communicate fluently in English High degree of flexibility requiring excellent customer service skills and orientation Proficient in spreadsheet, word processing and database necessary Knowledge of SAP a plus
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-12 15:44:38
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JOB DESCRIPTION
Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
GENERAL PURPOSE OF THE JOB:
The Office Administrator is accountable and responsible for basic customer service, accounts payable, financial reporting, and general site administration and coordination as needed.
This position has no direct reports and will report to the Controller.
ESSENTIAL DUTIES & RESPONSIBILITIES: List the job's essential functions or key responsibilities from most important or time-consuming to least (daily, weekly, monthly, annually or another regular/irregular interval)
Performs basic accounting/bookkeeping duties including data entry into Quickbooks software, managing accounts payables, vendor set up and management, check runs & ACH payment creation.
Manage order entry & entering quotes into systems as needed.
Provide invoices to customers.
Assist with shipping administration as needed.
Perform general office duties such as ordering supplies, maintaining records management systems, reporting and tracking as required.
Answers & directs phone calls, greets onsite visitors.
Open, sort & distribute incoming correspondence, including faxes & email.
File & retrieve corporate/divisional documents, personnel records & reports.
Available as backup for purchasing as needed.
Performs other related duties as assigned.
EDUCATION & EXPERIENCE:
High school diploma or general education degree (GED)required, some college education a plus. A minimum of three years experience in bookkeeping and general office administration.
Must have a minimum of three years experience with reporting and regular and rigid close schedules. Requires strong working and operational knowledge of Quickbooks and US GAAP accounting principles. Cost accounting experience is a plus.
OTHER SKILLS, ABILITIES & QUALIFICATIONS:
Literate in use of accounting, word processing, database & spreadsheet software.
Performg day-to-day clerical & administrative tasks such as maintaining information files & processing paperwork in a proactive manner.
Must be very detailed oriented Ability to manage multiple priorities, effective team player, self motivated, quick learner Excellent communication skills with the ability to read, write and communicate fluently in English.
Spanish speaking a plus.
PHYSICAL DEMANDS: Incumbent must be able to stand, sit, walk, use hands, reach, climb, talk, and hear.
BENEFITS AND COMPENSATION:
The salary range for applicants in this position generally ranges between $52,960 and $66,200 This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Tremco offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education.
All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Apply for this ad Online! ....Read more...
Type: Permanent Location: Coppell, Texas
Posted: 2024-11-12 15:42:37
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JOB DESCRIPTION
JOB DESCRIPTION Responsible for contributing to and validating proposals and specifications. o Conceptual Phase (specification development, establishment of milestone dates) o Program Planning Phase o Design Phase o Conduct Pre-Proposal Meetings o Proposal Phase Construction Phase o Conduct Pre Construction o Effective Close-out o Cost Estimates and schedules o Use of ebuilder for all project documentation per policy manual. Assist the Construction Manager in tracking project costs, budget variances, and profitability. Accountable for Quality Assurance. Ensure subcontractor has submitted the required documents. Establish timelines and goals. Manage key metrics and report on as required. When needed, coordinate with Program Managers, Project Administrators, Project Estimators, Specification Writers, Sales Representatives, and RBM. Assist in the review of submitted proposals and contractor interviews for specification and contractual compliance. Review of line-item generated proposal documents. Direct Project Superintendents as needed.
Competencies:
Adaptable, willingness to change with business necessity Professional and lead by example Diversity awareness and ability to adjust to multiple personalities Planning and organizational skills.
Able to juggle multiple priorities and demonstrate good task management Excellent customer service skills and ability to build relationships Technical knowledge of all products and services that WTI offers Understanding of Construction Management tasks Superior written, oral and digital communication skills Able to create performance reporting 24 hour reply response to all inquiries Ability to use and understand Microsoft Office and other software as required.
Essential Duties and Responsibilities:
Specification Development Stage:
Works with Construction Manager and Sales Representative to establish a scope of work for the project. Completion of specification request and related documents. Responsible for specification review as required by the Construction Manager.
Pre-Proposal Stage:
Conducts Pre-Proposal Meeting and distribute completed Pre-Proposal meeting documentation to all applicable parties.
Assist Construction Manager in reviewing of proposals. Prepare Proposal Documents as directed by Construction Manager.
Pre-Construction Stage:
Publish Project Schedule. Assists Construction Manager in planning and coordinating the Pre-Construction Meeting. Engages with Project Superintendent to provide necessary project information. Conducts Pre-Construction Meeting and and distribute completed Pre-Construction Meeting documentation to all applicable parties. Obtain Building Permit when required.
Construction Stage:
Review Daily Inspection Forms and ensures they are distributed to all applicable parties and uploaded into project files. Visits job site as necessary or directed by Construction Manager. Conduct weekly Progress Meetings, virtual or onsite, and distribute meeting minutes to all applicable parties. Maintain Project Schedule and update on a weekly basis. Perform site audits as appropriate. Review subcontractor payment requests with Construction Manager. Assemble AIA billing applications for Construction Manager's review and approval. Assist Construction Manager, Project Superintendent, Subcontractor, Owner, or Sales Representative as needed.
Close Out Stage:
Assist Construction Manager in coordinating final inspection. Ensure all required documents are uploaded into the project files.
Other Requirements:
Ability to travel out of town, may include overnight travel Must have transportation and a valid driver's license Ability to work weekends and/or holidays if needed Ability to pass pre-employment drug test Ability to read, write and speak English Open to relocation after completion of programApply for this ad Online! ....Read more...
Type: Permanent Location: Spokane, Washington
Posted: 2024-11-12 15:18:08
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Construction Management Associate is responsible for assisting the Construction Manager in all aspects associated with a construction-related project.
This will include but is not limited to, General Contracting projects, larger-scale Contracting Patch and Repair Projects, TremCares, etc.
This will involve working with the Construction Manager, Project Superintendent, or WTI Technician assigned to the project to ensure the project is effectively executed anc completed safely, and all contractual obligations are adhered to.
Additional duties will include participating in onsite meetings, scope of work development, proposal review, specification review, completion of project schedules, assembling project submittals, obtaining building permits, project closeout documents, and other duties as directed by the Construction Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for contributing to and validating proposals and specifications.
Conceptual Phase (specification development, establishment of milestone dates) Program Planning Phase Design Phase Conduct Pre-Proposal Meetings Proposal Phase Construction Phase Conduct Pre-Construction Effective Close-out Cost Estimates and schedules Use of ebuilder for all project documentation per policy manual. Assist the Construction Manager in tracking project costs, budget variances, and profitability. Accountable for Quality Assurance. Ensure the subcontractor has submitted the required documents. Establish timelines and goals. Manage key metrics and report as required. Coordinate with Program Managers, Project Administrators, Project Estimators, Specification Writers, Sales Representatives, and RBM when needed. Assist in the review of submitted proposals and contractor interviews for specification and contractual compliance. Review of line-item generated proposal documents. Direct Project Superintendents as needed.
Competencies:
Adaptable, willing to change with business necessity Professional and lead by example Diversity awareness and ability to adjust to multiple personalities Planning and organizational skills.
Able to juggle multiple priorities and demonstrate good task management Excellent customer service skills and ability to build relationships Technical knowledge of all products and services that WTI offers Understanding of Construction Management tasks Superior written, oral, and digital communication skills Able to create performance reporting 24-hour reply response to all inquiries Ability to use and understand Microsoft Office and other software as required.
Specification Development Stage:
Works with the Construction Manager and Sales Representative to establish a scope of work for the project. Completion of specification requests and related documents. Responsible for specification review as required by the Construction Manager.
Pre-Proposal Stage:
Conducts Pre-Proposal Meeting and distributes completed Pre-Proposal Meeting documentation to all applicable parties. Assist the Construction Manager in reviewing proposals. Prepare Proposal Documents as directed by the Construction Manager.
Pre-Construction Stage:
Publish the Project Schedule. Assists Construction Manager in planning and coordinating the Pre-Construction Meeting. Engages with the Project Superintendent to provide necessary project information. Conducts Pre-Construction Meetings and distributes completed Pre-Construction Meeting documentation to all applicable parties. Obtain Building Permit when required.
Construction Stage:
Review Daily Inspection Forms and ensure they are distributed to all applicable parties and uploaded into project files. Visits job site as necessary or directed by the Construction Manager. Conduct weekly Progress Meetings, virtual or onsite, and distribute meeting minutes to all applicable parties.
Maintain Project Schedule and update on a weekly basis. Perform site audits as appropriate. Review subcontractor payment requests with the Construction Manager. Assemble AIA billing applications for the Construction Manager's review and approval. Assist the Construction Manager, Project Superintendent, Subcontractor, Owner, or Sales Representative as needed.
Close Out Stage:
Assist the Construction Manager in coordinating the final inspection. Ensure all required documents are uploaded into the project files.
Other Requirements:
Ability to travel out of town may include overnight travel Must have transportation and a valid driver's license Ability to work weekends and/or holidays if needed Ability to pass pre-employment drug test Ability to read, write, and speak English Open to relocation after completion of the program The salary range for applicants in this position generally ranges between $52,000 and $55,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Tremco offers a variety of benefits to its employees, including but not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Clearwater, Florida
Posted: 2024-11-12 15:12:12
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JOB DESCRIPTION
The Sales Administrator is primarily responsible for managing the administrative tasks related to sales processes, such as, managing customer data and records, coordinating with different departments, tracking and analyzing sales reports, and providing administrative support to sales teams.
Primary Duties and Responsibilities
Receives new orders and completions and enters information into the computer system. Process quotes in SFA. Scans documents. Provides customer service. Traces, expedites and coordinates the shipping of orders and leftovers. Responsible for running and updating backlog and accounts receivable reports and leftover reports. Forecast review and updates. Shipment allocation reports Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms. Requests insurance certificates to customers and general contractors. Logs Contracts to be executed. Gets necessary approvals and sends correspondence to customers.
Processes invoices from outside vendors as needed. Works with Accounting to set up new vendors. Modifies orders with labor, product and pricing - changes as needed.
Minimum Qualifications
High School Diploma or Equivalent 2+ years of related work experience in sales administration, sales operations, or customer service. Excellent skills in communication, organization, and time management.
Preferred Qualifications
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field Previous experience in sales administration Ability to work independently and manage multiple tasks simultaneously. Familiarity with customer relationship management software and Microsoft Office suite. Knowledge of sales processes and procedures. Ability to analyze data and draw meaningful insights.
ABOUT US
YOUR CAREER.
OUR ORGANIZATION.
THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program.
Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2024-11-12 14:41:43
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An exciting opportunity has arisen for a Contract Administrator with 2 years experience with contracts management and NEC4 clauses to join a well-established construction company.
This full-time role offers salary range of £40,000 - £60,000 and excellent benefits.
As a Contract Administrator, you will manage contracts and provide legal guidance, liaising with various teams to streamline processes and maintain robust stakeholder relations.
You will be responsible for:
* Reviewing, drafting, and negotiating contracts to align with organisational and legal standards.
* Managing a structured database of contracts for efficient access and retrieval.
* Collaborating with internal teams to gather information and facilitate contract preparation and execution.
* Monitoring contract performance and compliance, addressing any issues or discrepancies.
* Conducting regular contract audits to verify adherence to company policies and regulatory requirements.
* Assisting in the development of contract templates and standard procedures for consistent contract management.
What we are looking for:
* Previously worked as a Contract Administrator, Contact support Administrator, Commercial Manager or in a similar role within a corporate setting.
* A Quantity Surveyor with experience in contracts management may be considered.
* At least 2 years of experience with contracts management, NEC4 clauses and Microsoft Office Suite (Word, Excel, PowerPoint).
* An understand of the structure, terms, and application of NEC and JCT contracts, including how they govern project management, risk allocation, and dispute resolution.
* Knowledge of contract law and related legal terminology.
* Skilled in Microsoft Office Suite (Word, Excel, PowerPoint).
* Excellent attention to detail and strong organisational & communication skills.
What's on offer:
* Competitive salary
* Company pension
* Referral programme
Apply now for this exceptional Contract Administrator opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Wickford, England
Start:
Duration:
Salary / Rate: £40000 - £60000 Per Annum
Posted: 2024-11-12 12:44:19
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Network Administrator & Cloud Security Engineer
Network Administrator & Cloud Security Engineer - Sports Betting - Flagler Beach
(Tech stack: Network Security, Cloud Security, Azure Active Directory, Microsoft 365, AWS, Cloudflare, TCP/IP, SSL, SSH, Antivirus Solutions, DNS, DHCP, Windows OS, Linux, Virtual Infrastructure)
Our client, a leading Sports betting company based in Flagler Beach, Florida, seeks a skilled Network Administrator & Cloud Security Engineer.
Join them in enhancing cloud-based network security and maintaining robust digital infrastructure for travel clients.
We are looking for a talented Network Administrator & Cloud Security Engineer who will support both in-office and cloud-based applications, manage complex network security systems, and implement industry-leading security solutions.
This role offers ownership of network and cloud administration, from Azure Active Directory and Microsoft 365 administration to AWS and Cloudflare management.
Applicants should have skills in:
Network Security & Firewalls: Securing network infrastructure with advanced firewall protocols.
Cloud Administration: Managing Azure AD (conditional access, RBAC), Microsoft 365, and AWS platforms (S3, EC2).
Cloudflare & SSL: Configuring SSL certificates, Cloudflare security, and domain maintenance.
Infrastructure Management: Installing and maintaining physical servers, network hardware, virtual environments, and critical network services like DHCP and DNS.
This dynamic role supports key security projects and includes career-boosting experience in cloud administration.
Hybrid role offering 3 days a week from home, 2 days in the office.
Location: Flagler Beach, Florida
Salary: upto $75000 + Benefits
NOIRUSANETREC
NOIRUSAREC ....Read more...
Type: Permanent Location: Flagler Beach, Florida
Start: ASAP
Salary / Rate: Up to US$75000 per annum + benefits
Posted: 2024-11-12 10:47:33
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6 Month Temporary Administrator role available in the Bradford (BD12) area with a globally operating organisation.Because of heightened workload, this employer is actively searching for an Administrator to join their team on a temporary basis for the next 6 months.Key Responsibilities of the Administrator will include:
Basic office administration
Data entry
Writing up processes
Organising files
Document referencing
Details of the Administrator position:
Pay Rate: Up to £13 per hour (£27,040.00 per annum pro rata)
Working Hours: 40 Per week - flexible start & finish times
Assignment Duration: 6 Months (potentially extended or potentially offered as permanent - NOT GUARENTEED)
Immediate Start Date Available
To apply for the Administrator position, please click “Apply Now” and attach a copy of your updated CV.
Alternatively, please contact Callum Good at E3 Recruitment for more information. ....Read more...
Type: Contract Location: Bradford, England
Start: ASAP
Salary / Rate: £11.44 - £13.00 per hour
Posted: 2024-11-11 23:35:03
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Network Administrator & Cloud Security Engineer
Network Administrator (75%) & Cloud Security Engineer (25%) - Florida - USA
(Tech stack: TCP/IP, SSL, SSH, Windows OS, Microsoft 365, Azure active directory, AWS, Cloudfare, S3, EC2, DHCP, DNS)
Are you a tech-savvy IT professional with a strong background in network security and cloud-based technologies? Our client is a a leader in vacation packages, is looking for an experienced Network Administrator (TCP/IP, SSL, SSH, Windows OS, Microsoft 365) and Cloud Security Engineer (Azure active directory) to join our team.
If you have a passion for security, cloud administration, and troubleshooting, we want to hear from you!
As a Network Administrator and Cloud Security Engineer, you'll play a crucial role in supporting both in-office and cloud-based security tools and applications.
This includes managing network security, overseeing Azure Active Directory, and administering Microsoft 365 and AWS platforms.
We are looking for a candidate with 3 years experience supporting IT security tools and cloud-based applications.
Applicants will be proficient in Azure Active Directory, Microsoft 365, and be familiar with Cloudflare (Amazon AWS beneficial).
Also you will offer a solid understanding of networking technologies (TCP/IP, SSL, SSH, etc.) and have a strong background in Windows OS (Linux experience is a plus).
Your role will involve securing their network with robust firewall management; administering conditional access policies, RBAC, and privileged identity management; conditional access policies (Azure Active Directory); overseeing user accounts, mailboxes, licensing and advanced SaaS tools (Microsoft 365); maintaining AWS services including S3 and EC2 (we are happy for you to pick up AWS skills but Azure is a must have); Configure and manage Cloudflare, SSL certificates, and domain maintenance (Cloudflare & SSL); Support DHCP, DNS, and other essential services (Network services); Install and maintain physical servers, network hardware, and virtual infrastructure; Handle installations, updates, and maintenance; Install and maintain anti-virus solutions, monitor systems, and address performance issues and participate in It projects including after hours tasks when required.
Fantastic career opportunity for a proactive individual who wants to play a pivotal role!
This is a Hybrid position offering 3 days working from home and 2 days in the office in Florida.
NOIRUSANETREC
NOIRUSAREC
....Read more...
Type: Permanent Location: Florida, USA
Start: ASAP
Duration: PERM
Salary / Rate: Up to US$75000 per annum + Full lust of bens available on application
Posted: 2024-11-11 16:45:07
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SALES EXECUTIVE GILLINGHAM - OFFICE BASEDUP TO £30,000 + COMMISSION + CAREER PROGRESSION + GREAT BENEFITS
THE OPPORTUNITY: Get Recruited are working with a highly successful business in the Gillingham area that work with new and existing brands to support them in their business growth.
Due to continued success, they are looking for a Sales Executive to join the team in a fast-paced, client-facing role working with leading international brands and businesses.This is a fantastic opportunity to work for an industry-leading business in an exciting industry and support some well-known brands.
If you are a Graduate, Trainee Sales, Sales Executive, Account Manager, Business Development Executive, New Business Executive or similar and looking to further your career in a rewarding atmosphere, this opportunity is not to be missed!THE ROLE:
Work closely with the Senior Account Manager and support with administrative tasks.
Provide general administrative support to the sales department as needed.
Answer phone calls when needs be to assist with any customer enquiries.
Maintaining and updating the company database.
Responding to customer enquiries via email.
Develop an in depth understanding of the products and services.
Eventually you will build your own client base and close sales over multiple projects.
THE PERSON:
Experience working in a Sales Support, Sales Executive, Senior Sales Executive, Telesales Executive, Sales Administrator, Sales Assistant, Customer Service Administrator, Administrator or similar type of role.
Must be confident and comfortable with picking up the phone and speaking with people.
Strong communication skills both verbal and written.
Ambitious individual who wants to learn new skills and kick start their career.
Ability to work in a fast paced environment.
Must be computer literate with MS Word, Excel and Outlook.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Shaftesbury, England
Start: ASAP
Salary / Rate: £25000.00 - £30000.00 per annum + PROGRESSION & GREAT BENEFITS
Posted: 2024-11-11 13:32:34
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An exciting opportunity has arisen for an experienced Commercial PropertyLegal Secretary with 5+ years PQE to join a well-established law firm.
This full-time role offers excellent benefits and a salary range of £23,000 - £26,000.
As a Commercial Property Legal Secretary, you will be key in supporting a senior director, solicitor, and trainee by managing various commercial property matters, assisting clients such as business owners, farmers, landlords, and tenants with their property needs.
You will be responsible for:
* Managing correspondence and documents via audiotyping, word processing, online portals, and case management systems.
* Handling daily filing and client file management in line with office procedures.
* Preparing accurate emails, post, and enclosures, as well as copying and scanning documents.
* Scheduling appointments, managing diaries, and setting up conference rooms for meetings, including tidying and providing refreshments as needed.
* Offering guidance to junior staff, attending to clients professionally, and maintaining firm standards in client care.
What we are looking for:
* Previously worked as a Legal Secretary, Legal Administrator, legal Assistant or in a similar role.
* Possess 5+ years PQE.
* Experience in a commercial property setting within a law firm.
* Strong organisational and multitasking abilities.
* Excellent written and verbal communication skills.
What's on offer:
* Competitive salary
* 33 days holiday (including bank holidays)
* Company events
* Company pension
* Life insurance
* Healthcare Scheme
* Private medical insurance
Apply now for this exceptional Commercial Property Legal Secretary opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Skipton, England
Start:
Duration:
Salary / Rate: £23000 - £26000 Per Annum
Posted: 2024-11-11 09:53:09
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Office Administrator (Estate Agency)
Location: Grangemouth / Linlithgow / Glasgow / Stirling
Salary: Very Competitive+ Excellent Benefits
Job Type: Full-Time / Part-Time, Monday - Friday
The Client:
Our client is a prominent Solicitor / Estate Agent, offering tailored property buying & selling services and outstanding legal support.
The Role:
As a New Business / Estate Agency Assistant, you will play a pivotal role in handling general administrative tasks.
Responsibilities:
Handle leads, quote fees, and promote services to clients and potential clients.
Negotiate purchase prices with Estate Agents to secure properties for clients.
Communicate with clients, potential clients, Solicitors, Surveyors, and Mortgage Brokers.
Requirements:
Previous experience working or in a similar role.
Possess estate agency experience.
Ideally have 1 year of Office Admin experience.
GCSE or equivalent qualification.
Skilled in Microsoft packages and case management.
Proficiency in the English language.
Valid UK driving license.
Benefits:
Competitive salary
Company pension
Opportunity for career progression
Opportunity for external training & courses
This is a brilliant opportunity to thrive in a respected firm.
Join now and make a difference!
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Keywords: Property Administrator, Office Administrator, Lettings Administrator, Admin, Estate agency, property ....Read more...
Type: Permanent Location: Glasgow, Scotland
Start:
Duration:
Salary / Rate: £20000 - £30000 Per Annum
Posted: 2024-11-11 09:20:19
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Senior Office Administrator
An Office Administrator job opportunity working for a thriving distributor based in Stourbridge, West Midlands.
If you are a confident and experienced Administrator, then this role offers you career growth and personal development as you will become part of a small but expanding team within a successful business.
The company has been established for 20 years and has both a German and an English division and demonstrates stability by healthy year on year growth.
Office based in Audnam in Stourbridge - Commutable from Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Oldbury, Kidderminster, Wolverhampton, Bromsgrove
Up to £30K + generous holiday entitlement + pension + free parking + Christmas shutdown + training
You can expect an excellent salary with performance bonus, generous holiday entitlement, training and the opportunity to work within a friendly team.
The company works within state-of-the-art offices which have been refurbished and tailored to the needs of the business and the staff.
Our ideal candidate will be organised, well educated, have attention to detail, good Excel and Maths skills.
The role is admin, finance and customer service focussed and part of your role will involve processing orders, creating invoices and arranging delivery of products from various locations throughout the world.
The role will require the successful applicant to be process driven but able to think on their feet, prioritise and multi-task.
Excellent communication skills both verbal and written is essential.
Candidates who can show initiative and have a positive attitude will thrive within the business.
The Company is growing and continually investing in new software and systems and therefore a candidate who is looking to get involved in the growth of the business and will support the MD and the rest of the team in moving the business forward would be ideal.
If you are looking for a role with varied duties and the opportunity to learn a lot of new skills and you enjoy making outgoing calls to customers helping to deliver a good service, then this role is a must!
Is this you? Then apply for the role of Office Administrator by forwarding your CV to Kayleigh Bradley, Senior Recruiter at Glen Callum Associates Ltd or call Kayleigh on 07908 893621 for further details and a chat about the role and the company.
JOB REF 4176KBA - Senior Office Administrator ....Read more...
Type: Permanent Location: Stourbridge, England
Start: 08/12/2024
Salary / Rate: £25000 - £31000 per annum + + pension + training + free parking
Posted: 2024-11-10 23:35:03
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Administrator, Circa 26K a year, 8am- 5pm/4.30pm on Friday, 28 days holiday, health care package, Modern clean office space, growing multinational companyLocation of the Administrator Position: High WycombeA Leading Manufacturing business in the High Wycombe are require an Administrator to join their team.
The role has arisen due to company expansion as they continue to make significant strides in the sector they operate within. They work in a clean, modern office space, with a stable, supportive and loyal workforce.
A large organisation, however have a friendly, family supportive culture whereby people are treated as individuals not numbers.Duties of the Administrator position: , Answering calls for queries , Ensuring all contracts are input and invoiced correctly , Resolving customer invoice queries. , Ensured company processes and procedures are adhered to. , Ensuring all paperwork produced correctly for the Service manager , Updating job cards , Generating quotations , Inputting orders , Resolving procurement queries , Raising Purchase orders.Benefits of the Administrator : , Salary: £26K a year , Days.
No shifts or weekend work , 28 days holiday , Healthcare package. , Permanent opportunityAlternatively, if you would like a private chat about the Administrator position contact Maisie cope at E3 Recruitment ....Read more...
Type: Permanent Location: High Wycombe, England
Start: ASAP
Salary / Rate: Up to £26000.00 per annum
Posted: 2024-11-10 10:00:05
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
*
* This is a remote position
*
*
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
The salary range for applicants in this position generally ranges between $55,000 and $65,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-09 14:15:19
