Investment Admin - Haddington

Job Description:

A thriving and independent private client investment management firm are looking for an Investment Admin for the New Client Team based in Haddington.

This is a great role for a candidate with previous financial services investment operations experience.

Essential Skills/Experience:

  • Proficient with MS Office software.

  • Excellent attention to detail and ability to work to a high standard of accuracy.

  • Organisational skills and the ability to meet deadlines and manage multiple tasks.

  • Team-oriented with a proactive and flexible approach.

  • Good communication, both written and oral.

Desirable Skills/Experience:

  • Investment administration experience

  • Good understanding of Maths and English

  • IOC

Core Responsibilities:

  • Dealing with the on boarding of new clients (all types) and liaising with internal departments, previous managers, custodians, agents etc, as necessary ensuring a high level of service is provided at all times.

  • Checking transactions on custodian system for timeliness and accuracy.

  • Checking and mailing of 24hrly contract notes to clients and agents as required.

  • Responding to client correspondence (telephone/email/mail) within specified timescales and ensuring all requests are dealt with in full.

  • Checking and distribution of initial valuations and quarterly client reports within regulatory timescales ensuring transactions are valid and review letter is accurate prior to issue.

  • Ensuring initial suitability review record is added accurately to system and is a true record of Investment Manager and Client discussion.

  • Undertake anti money laundering checks accurately for all client types and connected parties and ensure necessary on boarding documentation is reviewed and saved on systems (for regulatory purposes).

  • Validating and processing security and cash transfers for new private client portfolios.

  • Calculating and checking provisions for management fees, moving funds between internal accounts following equalisation and dividend payments where required.

  • Maintenance of client records in accordance with external and internal standards and regulations ensuring these are accurate and up to date on all systems.

  • Dealing with restructures of portfolios ensure assets and cash are transferred accordingly and old portfolios are wound up and closed as per detailed process.


  • A highly competitive salary

  • Wider Benefits package

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 14720

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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