Additional Resources Ltd.

Events Executive

Events Executive

Location: London

Salary: £26K - £30K + bonus

Account Executive:

Across the world our client runs more than 100 events every year, attracting over 10,000 delegates and guests.

Events range from intimate dinners and breakfast briefings to spectacular gala events.

Our client is a specialised, in-house, full-service, event management team delivering conferences, award shows, business breakfasts, executive dinners and roundtable events

The Role:

* Acting as the point of contact for sponsor / exhibitors

* Handling incoming enquiries and general correspondence

* Assisting colleagues with pre-event preparation, customer communication, and on-site logistics

* Coordinating event logistics including working closely with internal team & stakeholders, event venues, speakers, hotels and 3rd party suppliers

* Compiling and maintaining event guestlists

* Venue sourcing negotiation & liaison

* Corresponding with speakers and conference agenda management

* Identify potential and suitable event locations and venues and understand the current market-place and best fit for meeting and event requirements

* Prepare event materials including delegate lists, name badges etc.

including sponsorship collateral

* Manage or support events on-site, depending on role;

* Manage event follow up activities, including producing feedback, analysis of feedback and recommendations to improve future events, attendance analysis and ensuring all invoices are paid;

* Attendance at events, both internal and external (including trade shows)

* Facilitate relationship with in house production team, suppliers and agencies

* Monitor budgetary expenditure for specific projects


* The ideal individual for this role will already have Event Management experience

* They will be energetic and highly-organised, someone who enjoys taking on responsibility and making a positive contribution

* They will be highly-professional, able to work to timelines, within set budgets and to the exacting standards required

* They will understand the importance of good relationships both within and outside the organization

* Be able to demonstrate ability to build strong relationships with members from other teams / markets.

* Be flexible and adaptable to the needs of the wider events team - willing to use initiative and problem solving

* Excellent attention to detail

* Highly organised and able to multi-task and manage high volumes of work, often unsupervised and at times out of office hours;

* Good time management and prioritising

* Good communication and project management skills

* Event budget management experience is preferable but not essential

* Able and willing to travel within the UK, including overnight stays

* Ability to work independently and as part of a team

* This role will report into the Head of Events

Important Information: We endeavour to process your personal data in a fair and transparent manner.

In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.

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Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003

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