Senior Management Team Secretary

Service Care Solutions are looking for a Senior Management Team Secretary to work within the Leicestershire Police on an 8-month contract.

Location: Leicester

Job description:
Operational:

• To maintain diary and fix appointments.


• Receive visitors.


• Deal with telephone enquiries.


• Arrange meetings.


• Deal with routine matters in the absence of the Director of Intelligence or his/her Senior Management Team.


• Arrange for non-routine urgent matters to be dealt with.


• Confidential/Secret handling of information from Special Branch or other sources.

Administration:

• To obtain information that may be required by the Head of Crime or his/her Detective Superintendents on a regular ad hoc basis; extract information from records and files or obtain as necessary from internal or external sources and prepare information in appropriate format.


• To maintain document filing system and retrieve files or documents as required.


• To open and sort post and distribute accordingly.


• To maintain pending files and records of matters to be brought forward and ensure that the Head of Crime, or in his/her absence his/her Detective Superintendents is aware of matter requiring their attention.


• To provide word processing service on confidential matters and general assistance in the Management Support Unit as own duties allow or as otherwise instructed.


• To take down in note format or shorthand and transcribe non-routine correspondence, reports, memoranda, etc.
  
  and working from manuscripts or corrected drafts and/or recorded speech.


• Produce statements, reports.
  
  Schedules etc.
  
  in completed form.


• To attend meetings and take down in note format or shorthand the minutes of such meetings, transcribe draft minutes for approval and distribute copies of approved minutes or Action Sheets where appropriate.

Work experience:

• Proven experience of clerical work to include typing of reports, letters, and minutes.


• Experience using Microsoft Word, Excel, PowerPoint, and Outlook.


• Experience organising, attending meetings, and taking minutes and drafting correspondence.


• Can work unsupervised and be flexible to achieve deadlines.


• Have excellent written and spoken communication skills.


• Ability and experience of providing a high level of service to customers both internally and externally.

Knowledge/Education:

• Educated to GCSE min.
  
  Grade C/4 or equivalent in English Language or have work experience of using English Language to that level.


• To hold a Word Processing qualification or have experience in a secretarial based role.

If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: lewis.odonnell@servicecare.org.uk or tel: 01772208962.

Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a £250 referral scheme in place.