Role: Document Controller

Location: London

Our client are currently seeking an experienced and talented Document Controller to join their high performing project team in Waltham Cross.

If you would like to join a company who wins high profile projects with blue chip clients and if you enjoy working in a stimulating environment, then our client is the company for you.

REPORTING TO: Project Manager/Contracts Manager

Purpose of Role

The Document Controller will play a key role in supporting the Site Project Team in ensuring that all documentation related to the project is managed according to construction best practice and in line with company's Quality Management System.

Role Responsibilities

• Carrying out daily project office administrative tasks, in support of the project management teams


• Reviewing and updating technical documents, such as manuals and workflows


• Generating periodic reports on project


• Managing the flow of documentation in the project office


• Development of project file naming protocols with project team, in line with Company/Client protocols and ISO19650


• Archiving files and ensuring all team members have access to the necessary documentation.


• Audit preparation and support to verify that regulatory and quality requirements have been met.


• Maintaining office sign-in registers and timesheets


• Following project plans and programming


• Placing orders and raising purchase orders


• Arranging third party access accounts for new and existing team members


• Transmitting documentation and submittals through the SharePoint system


• Managing Change Management Process - Preparing, Managing & Issuing Change Alerts & Orders.


• Training new users in the clients' internal document control system

The Candidate

• At least 2 years' experience in document control position


• Knowledge of Procore, Asite and BIM360 software is an advantage


• Experience with document management systems (Procore preferable/Collaboration systems such as BIM360/ACC is seen as an advantage)


• Construction experience preferable


• Understanding ISO19650 document control in relation to naming conventions, revision statuses and suitability codes.


• Ability to multitask


• Dependable, reliable and enthusiastic individual


• Ability to work as part of a team and also autonomously


• Good communication skills as this is essential with operations teams; High standard of written English


• Impeccable Organisational skills (for ensuring all tender docs are downloaded correctly)


• Proficient in MS Office applications (Excel, Words and PowerPoint) is essential


• Fluent in English

Due to the urgency of this vacancy, it is not possible for our client at this time to consider anyone without the appropriate work permits, visas or sponsorship's already in place.

Therefore, we are unable to consider candidates who do not have full authorisation to work in Ireland.

Applications submitted without the necessary visa in place will not be considered.

If the position above is of interest to you and you would like to know more call us on 0830104097 in complete confidence.

MC