Events Coordinator

Events Coordinator

An experienced Events Coordinator is required to support the commercial vehicle division of a leading vehicle manufacturer.

This role is employed by an established fleet consultancy business with a strong pedigree of providing outsource programmes to the industry.

Our Ideal candidate will have a proven background in events planning and will have a confident, professional manner with the ability to manage several tasks at once with changing priorities.

The role offers travel throughout the UK and occasional overseas trips.

This is a fantastic opportunity to work with a leading vehicle manufacturer.

Alongside a competitive salary you will receive matched pension contributions of 4%, medical insurance, life insurance, income protection, travel insurance plus access to the manufacturer's car discount scheme and 22 days holiday, raising to a maximum of 25 days.

This role is a hybrid position with an expectation of 3 office days per week, working hours 8.30am to 4.45pm Monday to Friday.

Ideal locations -Basildon, Brentwood, Southend on Sea, Ilford, Chelmsford, Enfield, Harlow, Bishops Stortford, Braintree, Wickford, Billericay, Ingatestone, Stanford-le-Hope, Rayleigh

Salary 32-36.5k + matched pension contributions of 4%, medical insurance, life insurance, income protection cover, travel insurance plus access to the manufacturer's car discount scheme and 22 days holiday, raising to a maximum of 25 days.

The Role

• With stakeholders' input/direction assist with developing event proposals, agendas, presentation content, product display.


• Planning event aspects, such as venue, seating, dining, and guest lists.


• Demonstrating to event attendees a strong knowledge of venues and vendor offerings and taking clients on tours of venue possibilities.


• Coordinating event set up, rehearsals, drive events, presentation equipment/tech, food/catering and all aspects of speaker and client attendance logistics (Hotels, transport, flights etc).


• Monitoring and reporting on event budget and actual spend assisting with expenditure approval and management via in house purchasing systems.


• Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors, speakers, drive activity, etc.


• Ensuring correct specification event vehicles are ordered.


• Working with the commercial vehicle product Team, local NSC's and markets, MP&L (Plant/Schedulers) and logistics to ensure that event vehicles are scheduled, built, delivered to the right location, and prepared on time.


• Help with monitoring event quality and convertor feedback/analysis to improve future offerings.

The Candidate

• A knowledge of the automotive sector including vehicle order to delivery processes is advantageous although not essential.


• Previous experience or qualifications in an events planning role.


• Excellent written communication, organisational skills and presentation skills are essential attributes for this role.


• A confident manner and the ability to coordinate the organisation of events and manage large groups of people within an agreed agenda and structure.


• A computer and technology competent self- starter, with good attention to detail, and a mindset to meet deadlines.


• Microsoft skills -Good Excel skills, plus familiar with the previous use of Microsoft Mail, Word, PowerPoint, and SharePoint.


• Good communication and relationship building skills.

Apply in Confidence

To apply for the Event Coordinator job please forward your CV to Kayleigh Bradley, Senior Recruiter at Glen Callum Associates Ltd or call Kayleigh directly on 07908 893621 for a further chat on the job.

JOB REF 4177KB - Events Coordinator