Purchasing Coordinator

Purchasing Coordinator

Location: Soho, London (with occasional travel to restaurants)
Start Date: June/July

Overview:
We are seeking a highly organized and detail-oriented Purchasing Coordinator to join a dynamic team managing invoicing, purchasing, and logistics for hospitality projects across the UK, EU, US, and UAE.

This is a fast-paced administrative role focused on supporting procurement operations from ordering to global shipping and spend reconciliation.

Key Responsibilities:

Purchasing & Invoicing

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  Raise and manage purchase orders across multiple international projects

  
  


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  Liaise with suppliers, internal teams, and finance to ensure accurate invoicing and payment

  
  


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  Maintain up-to-date FF&E schedules and cost trackers

  
  


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  Monitor and report FF&E spending to project leads

  
  


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  Reconcile project expenditures with finance team

  
  

Logistics & Documentation

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  Coordinate global shipping and delivery logistics

  
  


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  Prepare import/export documentation and oversee customs procedures

  
  


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  Record and archive FF&E certifications and compliance documents (CE, FR, etc.)

  
  

Office & Storage Support

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  Procure office supplies and assist with IT setup for new team members

  
  


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  Maintain and manage inventory of the UK storage facility

  
  

Additional Support

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  Assist with small-scale procurement for existing restaurant enhancement needs

  
  

Requirements:

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  3+ years experience in administration, purchasing, or finance

  
  


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  Advanced proficiency in Excel and Microsoft Office; experience with Google Docs

  
  


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  Basic Adobe InDesign skills (a plus)

  
  


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  Strong attention to detail and analytical mindset

  
  


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  Excellent organizational and communication skills

  
  


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  Able to multitask, manage deadlines, and solve problems independently

  
  


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  Experience in logistics and procurement processes preferred

  
  


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  Collaborative, professional, and committed to long-term growth

  
  

Note: This is an administrative role and does not involve design work.

Apply today