Business Administrator

Position: Business Administrator
Job ID: 1298/104
Location: Newcastle
Rate/Salary: £27,000 - £30,000
Benefits: Company benefits package
Type: Permanent

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: www.hsbtechnical.com for a list of our vacancies.

We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

The job description below will outline this position of: Business Administrator

Typically, this person will support day-to-day business operations across multiple departments, coordinating scheduling, invoicing, compliance reporting, and general administrative support to ensure the efficient running of marine, industrial, and workshop services.

HSB Technical’s client is an established and well-regarded business entity.

Duties and responsibilities of the Business Administrator:

• Schedule routine maintenance and emergency visits, updating planning tools and work schedules

Prepare and issue quotations, invoices, and service documentation in line with SLAs
Support engineers with training coordination, timesheets, and expense submissions
Maintain customer compliance documentation, KPI reports, and service records
Ensure ERP and Dynamics data accuracy, following internal SOPs for document control
Manage customer enquiries, warranty claims, and customs clearance documentation
Provide general office support across departments, including sales, workshop, and service

Qualifications and requirements for the Business Administrator:

Previous experience in an administrative or coordinator role
Excellent organisational and communication skills
Strong IT literacy, including Microsoft Office and ERP systems
Ability to manage multiple tasks and deadlines accurately

This vacancy is being advertised by HSB Technical Ltd, who have been appointed to act as a recruitment partner for this role.