Purchasing Assistant

Purchasing Assistant

Swinton, S64

Salary: circa £26k dependent on experience

Permanent, Full time

Job Purpose
To support the buying needs of the Purchasing Manager by purchasing products in support of SFC, TSK and AMA business requirements.

Invest in products from suppliers in support of business plans and strategic objectives to meet annual company and individual goals.

Analyse and determine the best source of supply for products and manage the purchase process.

Principal Accountabilities

• Develop and prepare purchase orders; process all paperwork related to purchases including purchase order revisions.
• Co-ordinate and expedite supplier deliveries to ensure deliveries meet requirements and dates for the business.
• Review incoming orders for accuracy and completeness; resolve any problems on the requisitions with the appropriate department.
• Update system with renewed delivery dates, maintain & update on a regular basis, purchasing management tool, forecasts, costs.
• New product creation.
• Arrange shipping and negotiate pricing.
• Acknowledgement of orders.
• Develop and apply knowledge of procurement basics, legal requirements, and ethical conduct.
• Set systems to provide for monitoring and managing the quality of all products purchased.
• Ability to manage several projects at one time and meet agreed deadlines.
• Be used to working in a fast-paced environment and able to keep a cool head whilst multi-tasking.
• Overdue stock reports (from purchase orders).
• Manage freight tracker (overseas purchase orders).
• Ensure stock availability targets are met.
• Management of packaging and requirements of the business and stock levels.
• Data input for databases & excel spreadsheets.
• Cost saving budgeting and targeting / quote review.
• Provide the necessary purchasing information, in a timely manner, to all other departments as required to facilitate planning in all departments of the business.
• Liaise with marketing and warehouse regarding all stock issues that will affect them.
• Liaising with warehouse to ensure correct deliveries have arrived.
• Know, understand and incorporate the company philosophy, values and vision in all behaviour, practice and decisions.
• Health and safety compliance.
• Perform other related duties as required.

Key Competencies

• A result driven individual with an appreciation of the importance of constantly looking to improve the margin and product performance through strong negotiation with suppliers, throughout the business.
• Highly organised and able to prioritise to best achieve maximum results from available resources.
• Highly organised with at least 1 years’ purchasing experience and able to prioritise to best achieve maximum results from available resources.
• Proven track record within a fast moving, preferable e-retail business.
• Strong business acumen especially regarding helping achieve the wider business objectives of the company.
• Able to work independently but also a good team player with good written communication and interpersonal skills.
• Proficient with time management.
• Well organized with excellent attention to detail and willing to adopt a hands-on approach.
• Ability to manage several projects at one time and meet agreed deadlines.
• Background Experience & Qualifications
• Experience with MRP/ERP systems an advantage.
• 1 years demonstrable or relevant work experience in purchasing.
• Competent computer skills and working knowledge of business office applications.

Interested? Please apply with your updated CV.

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