Logistics Coordinator, Corporate Partnerships

Who we are…

The Pacific National Exhibition is an iconic institution in BC, famous for bringing generations of people together to celebrate and build memories.

This 116-year-old, non-profit organization has an annual operating budget of over $70 million dollars and generates revenue through four activity streams:  the 15 day annual summer Fair which averages more than 700,000 people annually, Playland amusement park which welcomes 400,000 guests annually including Fright Nights, and a busy year-round portfolio of events including concerts, trade shows and film, cultural and community events.  In total we bring over 2 million people through the site each year.

The fourth activity stream is park care and facility maintenance.  PNE is proud of the work it does at Hastings Park and has a vibrant team that is passionate about events, guest experience and delivering memorable experiences. 

At the PNE, we strive to create an environment that reflects our organization’s core values: Enthusiasm, Excellence and Evolution.

With a focus on these core values, we are committed to achieving our mission which is to “Deliver Memorable Experiences” for all who interact with the PNE whether it is our guests, our employees or the community.

The PNE’s Sales, Marketing & Business Development Department oversees the company’s marketing, corporate partnerships, group sales, facility sales, business development and TicketLeader.  Our team are hardworking and motivated individuals that have a passion for the events industry and the PNE. 

Logistics Coordinator, Corporate Partnerships will report to the Account Manager, Corporate Partnerships.  This position plays a critical role in the logistics and day-to-day coordination of partnership activities across all business streams.  The position requires a high degree of attention to detail, client and partner service, logistics and creativity.  Logistics Coordinator, Corporate Partnerships is pivotal in project management and communication.

Additionally, this role will have the opportunity to contribute to the success of potential PWHL and other third-party partnership opportunities, including the highly anticipated opening of the new Freedom Mobile Arch in 2026.

Why join our Team?

• Inspires an exhilarating and fun-loving workplace
• Supports a flexible work environment
• Innovates in both concept and process
• Thrives and promotes a fast-paced sales & marketing culture
• Collaborates with all departments in a positive and proactive way
• Proud to be a part of the growth of one of Vancouver’s most iconic institutions

What will you do this year?

In your role as Logistics Coordinator, Corporate Partnerships, your primary accountabilities will be:

Logistic Coordination

• Maintains accurate customer relations account records through Momentus System.
• Develop and maintain good working relationships and trust with key sponsors, partners and clients.
• Assist in conceptualizing and building competitive proposals for sponsorship programs and sampling programs that help the PNE and its sponsors meet objectives and build long term relationships.
• Lead inbound XM opportunity sales with brand direct and agency contacts.
• Manage the execution, including contractual details and on-site logistics, of sponsorship and sampling programs.
• Assist in budget management within corporate partnerships and digital signage throughout the site.
• Liaise with partners and clients from contract through to delivery to ensure partnership objectives are met and provide support and direction to the PNE departments on the partnership.
• Represent partners’ and clients’ interests while delivers the PNE business objectives and minimizing PNE risk.
• Work with the Account Manager to complete detailed wrap reports every year for PNE partners.
• Assist and leverage corporate partnerships to secure prizing for the PNE Charity auction and other PNE events.
• Collaborate with the marketing team to maximize productivity through process and technology optimization.
• Oversee day-to-day logistics required to deliver all necessary assets as outlined in partner contracts, including partner recognition requirements; activation move-ins and outs, social channel requirements, proofing of documentation, service orders, etc
• Utilize standardized processes, policies, and tools to manage corporate partner relationships effectively.
• Ensure all corporate planning timelines are met consistently.
• Maintain clear and timely communication with internal teams and external stakeholders.
• Track potential sponsors through the sales cycle, ensuring accurate CRM records.
• Assist in inbound experiential marketing (XM) sales opportunities with brand and agency contacts.
• Assist in the execution of sponsorship and sampling programs, including contractual and on-site logistics.
• Leverage partnerships to secure prizing for charity auctions and other PNE events.
• Bring enthusiasm and a positive attitude to your work and team interactions.

What else?

• Minimum of 1-2 years experience in partnership co-ordination with a proven track record of relationship growth.
• Proven success in a similar role, with a solid understanding of both sales and marketing responsibilities.
• Creative thinker with the ability to innovate and collaborate effectively across teams.
• Strategic and positive team player skilled in facilitating marketing and sales conversations with partners and internal stakeholders.
• Strong capability to represent external brands while aligning with PNE’s objectives.
• Strong problem-solving skills, critical thinking, and conflict resolution abilities.
• Ability to thrive in a fast-paced, high-pressure environment while managing multiple tasks.
• Flexibility to work events during evenings, weekends, and holidays as needed.
• Passionate about your work and committed to delivering results with enthusiasm.
• Successful candidates must undergo a Criminal Record Check.

Who are you?

• Strategic and creative
• Results-oriented
• Tactful change maker
• Committed to striving for excellence
• Creative and collaborative team player
• Eager to make a difference

Where and when to APPLY?

Applications can be submitted via the PNE website at www.pne.ca/jobs and will be accepted until the role is filled.

Additional Information

The PNE's compensation offerings are in alignment with a pay-for-performance pay philosophy that recognizes individual, and teamwork performance.

The role is a permanent, full-time position with a typical salary range of $53,000 - $58,000 per annum.  The starting salary will be based on the successful candidate’s competencies, including but not limited to knowledge, skills, experience, and internal pay structures.

 As a part of the PNE's total compensation package, this position may be eligible for other benefits subject to program eligibility requirements. 

The PNE is proud to be an equal opportunity employer, committed to creating an inclusive workforce that reflects the diverse community we proudly serve.

All applicants will receive consideration for employment without regard to race, colour, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, disability, or age.

If you require any support or accommodations throughout any stage of the recruitment process, please contact the People & Culture Department at hr@pne.ca.