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Sales Operations ExecutiveLocation: Wilmslow, Cheshire (Hybrid)Working Hours: 8:30 am - 5:00 pm
We are Citation.
We are far from your average service provider.
Our colleagues bring their brilliant selves to work every day and we create an environment where they can shine.
We have been proudly delivering valuable HR and Health and Safety services to SMEs across the UK for over 20 years.
Passionate about service, we're on a mission to revolutionise our colleagues' and clients' experience by employing brilliant people who are experts at what they do and smile whilst they are doing it.
The Citation Group is looking for a detail-oriented and proactive Sales Operations Executive to join our fast-paced and growing Contact Centre team.
This is a fantastic opportunity to play a key role in supporting our internal finance operations as we continue our exciting international growth journey.
We're looking for someone with excellent organisational skills and a collaborative approach to working across teams.
If you thrive in a dynamic environment and enjoy being part of a business that makes a real impact, we'd love to hear from you.
The role:, Review recorded customer calls to assess the quality of appointments booked, ensuring they meet business standards and criteria., Share selected call recordings with colleagues to support training, feedback, and continuous improvement initiatives., Manage the administration and allocation of inbound leads to the appropriate teams or individuals., Answer inbound customer calls, providing a professional and helpful first point of contact., Handle appointment cancellations efficiently, updating systems and communicating changes as needed.
Requirements:About you:, Confident and proactive, with a positive, can-do attitude., Quick to pick up the phone and handle challenges head-on., Strong listener with great attention to detail., Eager to learn and excel., Sales or contact centre background is a bonus., Organised, reliable, and comfortable with admin tasks., Understands the value of great customer service., A team player who communicates clearly and works well with others.
Why join us?If you're looking for your next opportunity to grow, have an eye for detail, and enjoy being the person who keeps things on track behind the scenes - this could be the perfect role for you!
As our new Call Quality & Support Administrator, you'll join a vibrant, fast-paced team that values collaboration, energy, and great conversations.
In this role, you'll help ensure our appointments meet high standards, support lead management, and keep daily operations running smoothly.
In return, you'll get full training, ongoing support, and access to great benefits as part of the Citation Group.
Whether you're taking your first step into a quality or admin role, or building on experience in a sales or customer service environment, this is a brilliant place to learn, grow, and make a real impact.
Here's a taste of the perks we roll out for our extraordinary team members:
25 Days of Holiday: We're talking sun-soaked beaches, snow-capped mountains, or simply your favourite cosy spot at home.
Take your well-deserved break with 25 days of holiday, plus those cherished bank holidays.
Birthday Bliss: Your birthday isn't just another day on the calendar; it's YOUR day! Enjoy it in style with a day off, because at Citation, we believe in celebrating YOU.
Post-Wedding Bliss: Newlyweds, we've got something special for you, too! Extra weeks of holiday to bask in the glow of post-wedding happiness.
Growing Families: We're all about supporting our Citation family, and that includes expectant parents.
Vouchers and special perks await to celebrate the newest addition to your family.
Healthcare cash plan: Your well-being is our priority.
That's why we offer private healthcare to ensure your peace of mind and keep you feeling your best.
Why not come and join our growing team now?
Hit Apply now to forward your CV. ....Read more...
Type: Permanent Location: Wilmslow, England
Start: ASAP
Posted: 2025-06-03 16:49:40
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OFFICE MANAGER
SALISBURY - OFFICE BASED
UPTO £40,000 + BENEFITS + GREAT CULTURE
THE OPPORTUNITY:
Get Recruited are recruiting on behalf of leading and highly successful business who is looking to expand their operation due to the continued success of the company.
After a record breaking year in 2024, including the opening of several new sites, they are looking for an Administrator to join their team.
The role is designed to increase the efficiency and effectiveness of senior leaders by managing schedules, coordinating meetings, and supporting cross-functional communications.
THE ROLE:
Provide high-level administrative support to the Senior Management Team.
Plan and prepare meeting agendas; attend meetings to take clear, accurate minutes and ensure timely follow-up on actions.
Liaise confidently and professionally with staff across all departments to arrange meetings and gather required information.
Assist in the management of key projects and tasks, ensuring deadlines are met and progress is reported.
Anticipate the needs of senior staff and proactively manage tasks to save them time and enhance productivity.
Support the development and implementation of operational procedures and compliance checklists.
THE ROLE:
Proven experience as a Personal Assistant, Executive Assistant, Administrator, EA, Business Support or similar role.
Must be able to provide enthusiasm, leadership and adaptability to a team that is growing and becoming process driven.
Exceptional organisational skills with the ability to multitask and prioritise workload.
Confident communicator with excellent interpersonal skills.
Strong attention to detail, accuracy, and a proactive problem-solving mindset.
High level of discretion and professionalism when handling confidential information.
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital collaboration tools.
Comfortable working in a fast-paced environment and adapting to the evolving needs of the business.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Salisbury, England
Start: ASAP
Salary / Rate: £30000.00 - £40000.00 per annum + BENEFITS + CULTURE
Posted: 2025-06-03 16:07:18
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JOB DESCRIPTION
Title: SharePoint Help Desk Specialist
Who We Are:
Carboline is a St.
Louis-based coatings manufacturer with a global reach.
The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world.
Carboline is part of RPM International Inc., a multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services.
From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.
Position Summary:
Design, implement, and manage SharePoint solutions that enhance collaboration and productivity across Carboline.
Support internal teams SharePoint sites for various departments, conduct training courses according and create effective applications and workflows.
Essential Functions:
Design, develop, and maintain SharePoint sites, lists, libraries, and workflows to meet business needs Collaborate with cross-functional teams to gather requirements and provide technical solutions that align with organizational goals Implement best practices for SharePoint governance, security, and compliance Provide ongoing support and training for end-users to maximize the effectiveness of SharePoint tools Monitor and troubleshoot SharePoint performance and issues, ensuring optimal user experience Stay current with SharePoint updates and enhancements, evaluating their potential impact on existing solutions Conduct virtual classes on SharePoint functions, features, and best practices for new and current employees Support 8x8 (voip) phone system support and user set up Provide Level 2 help desk support for internal and remote users Backup for Azure user environment, including creating and deleting users, managing access, in tune management Perform additional duties as assigned Commit to the Company's safety and quality programs
Requirements:
3+ years working with SharePoint, including site design, development, and administration.
Proficiency in Power Automate for workflow automation, or similar programs. Experience with SharePoint Framework (SPFx), JavaScript, and REST APIs.
Proficient in utilizing SharePoint features such as lists, libraries, pages, and workflows.
Relevant certifications, such as Microsoft Certified: SharePoint Associate or similar, preferred.
Physical Requirements:
This position requires minimal physical activity but does require computer usage for an extended period of time - up to 8 hours in a day.
No unusual environmental requirements are associated with this position.
Periodically lifts up to 40 pounds.
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions.
Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan.
Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best"Apply for this ad Online! ....Read more...
Type: Permanent Location: St. Louis, Missouri
Posted: 2025-06-03 15:09:44
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JOB DESCRIPTION
Title: SharePoint Help Desk Specialist
Who We Are:
Carboline is a St.
Louis-based coatings manufacturer with a global reach.
The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world.
Carboline is part of RPM International Inc., a multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services.
From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.
Position Summary:
Design, implement, and manage SharePoint solutions that enhance collaboration and productivity across Carboline.
Support internal teams SharePoint sites for various departments, conduct training courses according and create effective applications and workflows.
Essential Functions:
Design, develop, and maintain SharePoint sites, lists, libraries, and workflows to meet business needs Collaborate with cross-functional teams to gather requirements and provide technical solutions that align with organizational goals Implement best practices for SharePoint governance, security, and compliance Provide ongoing support and training for end-users to maximize the effectiveness of SharePoint tools Monitor and troubleshoot SharePoint performance and issues, ensuring optimal user experience Stay current with SharePoint updates and enhancements, evaluating their potential impact on existing solutions Conduct virtual classes on SharePoint functions, features, and best practices for new and current employees Support 8x8 (voip) phone system support and user set up Provide Level 2 help desk support for internal and remote users Backup for Azure user environment, including creating and deleting users, managing access, in tune management Perform additional duties as assigned Commit to the Company's safety and quality programs
Requirements:
3+ years working with SharePoint, including site design, development, and administration.
Proficiency in Power Automate for workflow automation, or similar programs. Experience with SharePoint Framework (SPFx), JavaScript, and REST APIs.
Proficient in utilizing SharePoint features such as lists, libraries, pages, and workflows.
Relevant certifications, such as Microsoft Certified: SharePoint Associate or similar, preferred.
Physical Requirements:
This position requires minimal physical activity but does require computer usage for an extended period of time - up to 8 hours in a day.
No unusual environmental requirements are associated with this position.
Periodically lifts up to 40 pounds.
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions.
Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan.
Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best"Apply for this ad Online! ....Read more...
Type: Permanent Location: St. Louis, Missouri
Posted: 2025-06-03 15:09:35
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Up to £30,000 + Great Benefits
An exciting and varied new entry level position is now available for a proactive, detail-oriented graduate calibre individual to support our client's team in the smooth running of day-to-day business processes.
This role is perfect for an ambitious individual looking to build a career in financial services within a professional, client-focused environment.Our client specialises in providing strategic financial planning for private clients, trustees and corporate businesses.
As such, the role demands a high degree of professionalism, confidentiality, and exceptional client care.The successful Practice Administrator will provide efficient and effective administrative support to the financial advisory team, enabling them to focus on delivering high-quality client service.
This includes handling client-related documentation, maintaining accurate records, managing schedules and appointments, ensuring compliance with financial regulations, and contributing to the overall operational excellence of the firm.
Key Responsibilities
Manage and update client records, ensuring accuracy and confidentiality.
Maintain and organise office files both physical and digital to ensure easy retrieval.
Prepare meeting packs, including reports and supporting documentation, ahead of client meetings.
Creating client letters/documents following meetings with advisers.
Handle correspondence with clients, product providers, and other stakeholders.
Support advisers with system navigation, including CRM tools, back-office software, and provider portals.
Collaborate with paraplanners, advisers, and executive assistants to ensure smooth workflows.
Manage incoming and outgoing mail, phone calls, and emails.
Scan, upload, and categorise incoming client documents and correspondence into the firm's systems.
Monitor and follow up on outstanding client actions, such as signed agreements or additional documentation.
Support with company social media pages e.g.
Linkedin, Facebook and Instagram.
Arrange and confirm client appointments, meetings, and reviews for advisers.
Step in to assist advisers with basic paraplanning tasks, such as drafting templates or updating client financial summaries.
Ad hoc administrative tasks as directed by the Operations Manager.
Skills & Experience
Basic level of administrative experience.
A desire to build a career within the financial industry background.
Able to manage multiple tasks efficiently.
Ability to prioritise with attention to detail and the ability to problem solve.
Proficiency in Microsoft Office (Word, Outlook, Excel and Powerpoint).
Fast learner - ability to learn how to use new systems and processes.
Discretion - ability to handle sensitive and confidential information with professionalism and integrity.
Time management - aptitude to manage schedules, meeting deadlines and maintaining productivity under pressure.
Strong communication skills and eagerness to develop professionally.
A positive mindset and ability to thrive in a fast-paced environment.
This is the ideal opportunity for a professional, task focussed individual to join a dynamic, highly ambitious team with an impressive list of HNWI and celebrity clients.
Genuine career development opportunities exist for the right candidate alongside full training, a highly attractive salary and an attractive benefits package, including 25 days holiday, and breakfast and lunch provided daily.
Apply now! ....Read more...
Type: Permanent Location: Woking, England
Start: ASAP
Salary / Rate: £29000.00 - £30000.00 per annum + Great Benefits
Posted: 2025-06-03 14:43:30
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Join Our Team as an Administrator/PlannerAre you ready to take your administrative skills to the next level? We're seeking a proactive and organized individual to join our team as an Administrator / Planner.
This role is pivotal in managing multiple responsive maintenance contracts, particularly focusing on roofing repairs for various clients.
If you thrive in a fast-paced environment, enjoy problem-solving, and possess excellent communication skills, we want to hear from you.Key Responsibilities:
Efficient Scheduling: Coordinate the daily schedules of up to 10 operatives, ensuring their diaries are optimally utilized.
Promptly allocate work to operatives as they become available, maintaining a full workload.Emergency Management: Monitor our system for emergencies and handle them promptly to meet targets effectively.Client Interaction: Provide top-notch service to our clients, both face-to-face and over the phone, ensuring their needs are met with professionalism and efficiency Closing out jobs to keep the WIP at a good level also Handling scaffold request and helping to close out complaints.Team Collaboration: Work collaboratively within a team to achieve collective goals and targets.
Aim to achieve a minimum of 20-30 new order allocations daily, with potential for growth.Administrative Tasks: Handle various administrative duties, including office housekeeping, data inputting, uploading photos, notes, and codes to client portals, as well as transferring information to Excel spreadsheets.Customer Relationship Management: Utilize our CRM software (Joblogic ) experience preferred but not essential) to collect customer information, and maintain strong client relationships.
Skills Required:
Excellent telephone etiquette and communication skillsStrong problem-solving abilities and the capacity to multitask effectively dealing with clients, operatives and Tennent’sMeticulous attention to detail, particularly in note-taking and spreadsheet managementProficiency in Microsoft Office suite, especially ExcelSolid literacy and numerical skills for daily spreadsheet inputs
Desired Qualifications and Experience:This role is ideal for candidates with a background in administration or relevant office experience.
While experience with our CRM software, Joblogic is advantageous, full training will be provided for the right candidate who demonstrates commitment and enthusiasm for the role.
Minimum 4 years experience in this role is desired.Benefits:
Competitive salary based on experience (£28k per annum)Company eventsCompany pension scheme On-site parking facilities Full-time position (8-hour shift) offering a healthy work-life balance
If you're ready to embark on a rewarding career path with opportunities for growth and development, apply now to become an integral part of our dynamic team.
We're committed to supporting your success through comprehensive training and a supportive work environment.
Join us in delivering excellence to our clients while advancing your professional skills and career aspirations. ....Read more...
Type: Permanent Location: Bedford, Bedfordshire, England
Start: ASAP
Duration: Permanent
Salary / Rate: £28k per year + Benefits
Posted: 2025-06-03 14:19:30
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Great opportunity for an Customer Service Administrator to join a global Manufacturing organisation based in the Worksop area.
Our client is a leading engineering manufacturer and specialist in the supply of components to various sectors.
As a growing, dynamic, and unique organisation, we are currently seeking a Customer Service Administration Assistant to join the team, this presents an outstanding opportunity for secure work within a friendly, dynamic, and professional environment.
Customer Service Administrator : (The Role)
Liaise directly with customers / end-users and internal depts.
Process collection requests from customers / end-users.
Issue relevant documentation as required.
Process and issue invoices, and follow up where overdues accrue.
Customer Service Administrator : (The ideal Candidate)
Proficient level of IT competence - SAP experience would be advantageous.
Previous administrative background.
Polite & professional personal skills.
Good organisational & prioritising skills.
Customer Service Administrator : (Salary & Package)
£28,000 per Annum
Mon-Fri 8:30am-5:00pm (early finish on Fridays)
Location Worksop.
On-site parking.
State of the art office.
....Read more...
Type: Permanent Location: Worksop, England
Start: ASAP
Salary / Rate: £25000 - £30000 per annum
Posted: 2025-06-03 13:53:03
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Business Support AdministratorLocation: Lancaster, Lancashire Working Hours: 9 am - 5:30 pm
We are Citation Cyber - part of the Citation Group and proudly powering cyber confidence for businesses across the UK.
But we're not just another cybersecurity company.
We're a team of passionate, curious, and downright brilliant people who believe cybersecurity doesn't have to be confusing or cold.
We make it clear, accessible, and - believe it or not - even enjoyable.
As part of the wider Citation family, we share the same mission: to help SMEs thrive.
For us, that means protecting them from digital threats with smart, jargon-free solutions and giving them the confidence to grow safely in an ever-changing world.
Right now, we're looking for a friendly, organised and proactive Business Support Administrator to join our growing team.
This is a fantastic opportunity to kick-start or develop your career in a dynamic, fast-moving business where your contribution truly matters.
You'll be providing vital administrative support across the team, helping to keep things running smoothly and efficiently behind the scenes - and you'll be surrounded by people who love what they do and will support you every step of the way.
If you're someone who takes pride in being reliable, detail-focused and a real team player, we'd love to hear from you.
At Citation Cyber, we don't just want you to fit in - we want you to shine.
The role:, Administrative Support: Manage all bookings, diaries, and related administrative tasks., Credit Control: Oversee and maintain credit control processes, ensuring timely payments., Customer Queries: Handle customer inquiries efficiently via email., Sales Admin: Track and manage all auto-renew subscriptions, ensuring smooth renewals.
Also, ensure smooth fulfilment of sales once transactions are completed., CRM Management: Work on Pipedrive (or similar CRM) to update records and track customer interactions., Deadline Management: Work efficiently to meet all deadlines and organisational goals., Email Communication: Maintain professional email correspondence with clients.
Requirements:About you:, Highly organised with great attention to detail, Confident communicator, especially over email, Proactive and takes ownership of tasks, Comfortable managing multiple priorities and deadlines, Quick to learn new systems and processes, A team player with a positive, can-do attitude, Eager to grow and develop within a supportive environment
Why join us?If you're looking for your next opportunity to grow, love getting stuck into the detail, and enjoy being the go-to person that keeps things running smoothly - then this could be the perfect role for you!
As our new Business Support Administrator, you'll be joining a fantastic, energetic team that thrives on collaboration and big ideas.
In return, we'll give you access to all the tools, training, and support you need to excel - plus a great range of benefits as part of the Citation Group.
Whether you're just starting out or looking to build on your admin experience, this is a brilliant place to learn, grow, and be part of something meaningful.
Here's a taste of the perks we roll out for our extraordinary team members:
25 Days of Holiday: We're talking sun-soaked beaches, snow-capped mountains, or simply your favourite cosy spot at home.
Take your well-deserved break with 25 days of holiday, plus those cherished bank holidays.Birthday Bliss: Your birthday isn't just another day on the calendar; it's YOUR day! Enjoy it in style with a day off, because at Citation, we believe in celebrating YOU.
Post-Wedding Bliss: Newlyweds, we've got something special for you, too! Extra weeks of holiday to bask in the glow of post-wedding happiness.
Growing Families: We're all about supporting our Citation family, and that includes expectant parents.
Vouchers and special perks await to celebrate the newest addition to your family.
Healthcare cash plan: Your well-being is our priority.
That's why we offer private healthcare to ensure your peace of mind and keep you feeling your best.
Why not come and join our growing team now?
Hit Apply now to forward your CV. ....Read more...
Type: Permanent Location: Lancaster, England
Start: ASAP
Posted: 2025-06-03 12:58:20
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£28,000 - £30,000 + BenefitsOur client is a globally respected manufacturer of specialist masts, antennas, and RF communication systems.
With over six decades of experience and facilities in both the UK and US, we provide mission-critical communications equipment for sectors including defence, emergency services, and broadcast.In order to support further substantial growth, we are seeking a highly organised, commercially minded Office Administrator with a strong focus on sales support to join their team in Chandlers Ford.
This role is central to ensuring the smooth and efficient operation of their commercial processes.Working closely with the Head of Internal Sales & Admin and wider commercial team, the successful candidate will support the full sales cycle - from quotation and order processing through to performance reporting and customer communication.For the right candidate, this role also offers a clear and realistic path to progress into a dedicated sales or account management position in the future.
Key Responsibilities
Prepare accurate and competitive customer quotations aligned with commercial targets
Support the development of sales materials and documentation
Process and track sales orders with precision and attention to deadlines
Maintain up-to-date CRM and customer records
Liaise across departments (procurement, design, production) to coordinate timelines
Assist with customer contracts, price list maintenance, and supplier/customer portals
Monitor and follow up on expiring quotes to maximise conversion
Generate and analyse sales data to support performance tracking and decision-making
Skills & Experience
Excellent proficiency in Microsoft Office, particularly Excel and Word
Strong commercial awareness, with the ability to calculate margins and support pricing decisions
Previous experience in a customer-facing or sales support role
Organised, with excellent attention to detail and time management skills
Clear and confident communication skills
Experience with ERP or CRM systems (Syspro experience is an advantage)
Background in a technical, engineering, or manufacturing environment (desirable)
Familiarity with quotations, order processing, and sales life cycles (desirable)
What's on Offer
£28,000 - £30,000 per annum, depending on experience
38-hour working week, Monday to Friday
Free on-site parking
Friendly, collaborative working environment
One-stage interview process for a swift decision
Opportunities for long-term progression - including the potential to step into a sales or account management role as your skills and ambitions develop
Whether you're looking to build a career in sales or become a long-term expert in sales administration, this is a great opportunity to join a business where your contributions are recognised and your growth is supported.Apply today to join a high-performing team at the forefront of critical communications technology! ....Read more...
Type: Permanent Location: Eastleigh, England
Start: ASAP
Salary / Rate: £28000.00 - £30000.00 per annum + Benefits
Posted: 2025-06-03 11:19:03
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An opportunity has arisen for a Travel Consultant / Travel Agent to join a well-established, independent travel agency.
This full-time role offers salary of £25,000+ and benefits.
As a Travel Consultant / Travel Agent, you will be advising clients and arranging travel experiences including holidays, cruises, and day trips.
What we are looking for:
* Previously worked as a Travel Consultant, Travel agent, Travel Sales Consultant, Travel Advisor, Travel Administrator or in a similar role.
* Ideally have experience in booking cruises and creating bespoke international travel itineraries.
* Strong knowledge of travel systems and booking procedures.
* A customer-focused approach and genuine passion for travel
Shifts:
* Monday - Friday: 8.30am - 5.30pm
* 2 in 4 Saturdays: 8.30am - 4.00pm
Apply now for this exceptional Travel Consultant opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Bognor Regis, England
Start:
Duration:
Salary / Rate: £25000 - £25000 Per Annum
Posted: 2025-06-03 11:13:57
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Sales Administrator
Location - Uxbridge
Background to the roleOur Client is seeking a customer-focused team player to handle a varied and interesting role covering internal sales and technical administration of their product lines.
Key Objectives: Providing direct line support for the Technical Sales Team. Management of customer account setup, forms to fill, payment, and monitoring. Manage credit limits and customer issues (in consultation with team leader). Implement agreed pricing of new and existing products. Preparation of pricing and stock quotation estimates. Taking phone inquiries, raising sales leads Sending literature Dealing with email/website inquiries Preparing stock quotations Processing inquiries into SORS Collating order processing information into job folders Raising SDNs, Order Acknowledgments, SIN Invoices, SCR Credit Notes, SRC processing Sales receipts Checking stock records Producing in-house documentation
Reporting Structure: Reporting to the Sales Admin Team LeaderKey Internal Relationships: Managing Director Finance Director Sales Director / Sales Manager Purchasing Manager CAD & Technical Manager Production Manager
Candidate SpecificationBackground:Ideally, a degree-educated person with direct experience in the roles listed above.
Experience working within manufacturing businesses.
With a good understanding of customer service, you will have spent most of your career in office-based roles and can quickly learn and understand all administrative or office-based processes.
The job will also involve discussions with customers and our sales, technical & production teams, so confident and clear communication skills are required.
Experience: Must have office-based experience Must also be able to evidence delivery of processes and improvements Experience in lean manufacturing preferred Microsoft Office experience - Excel/Word etc
Personal Attributes: Self-starter with initiative - can make it happen Excellent interpersonal skills Positive and good communicator - strong presentation skills Team player Prepared to be involved in other aspects of the company's operation as requested.
In certain aspects of the job role, additional training will be provided. ....Read more...
Type: Permanent Location: Uxbridge, England
Start: ASAP
Salary / Rate: £28000 - £36000 per annum
Posted: 2025-06-02 23:35:03
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NPD Support / New Product Development Support Food / Drink manufacturing Bristol Upto £32k DOE We are currently seeking a NPD Support / New Product Development Support / NPD Assistant for a food company based in Bristol.
.
Reporting in to the senior New Product Development technologist this role offers an opportunity to join a rapidly growing, innovative Food Manufacturer.
The company has award winning experience creating, rolling out and managing bespoke customer food-on-the-move solutions The role of the New Product Development Assistant will involve: Supporting the Development Technologists whilst products are being launched.You will work closely with the Spec team, New Product Development team and Process team.
The role may also include tasks such as below ·Organising samples ·Admin (including Data Entry) with a vision to find ways to reduce these tasks ·Creating specifications ·Arrange couriers, packing up samples for delivery to customers ·Participate in customer and Supplier research days ·Create product presentations ·Demonstrate approved products to business ·Preparing products and packaging ·Stock management ·Liaise with other departments ·Monitor and maintain NPD/NPI process ·Ensure internal and external stakeholders are on track The ideal candidate will: - Have a Food Degree - Have previously worked within the food industry - Be confident using Microsoft Office - Have a food hygiene certificate - Have an understanding of specification systems Key Words - Process Technologist, Food Technologist, NPD Technologist, This role is commutable from Wells Taunton, Cardiff, Wales, Gloucester, Avon, Bath Bridgwater, Bristol, Weston Super Mare, ....Read more...
Type: Permanent Location: Bristol, England
Salary / Rate: £28k - 32k per year + Benefits
Posted: 2025-06-02 09:56:44
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Office Administrator Cullompton Up to £30,000 DOEWe are seeking an Office Administrator to join a small and friendly, rapidly growing company based near Cullompton.
This is an interesting and varied role which will evolve alongside the business needs. Office Administrator Regular tasks will include: ·Processing Sales Orders ·Processing Sales Invoices ·Stock Control queries ·Answering telephone ·General AdministrationThe suitable candidate will have good numeracy and IT skills, and be an effective communicatorOffice Administrator Experience Required: ·You will have an eye for detail ·Be numerate and have excellent communication skills.
·The ability to work as part of a team as well as independently is essential.
If the role is of interest, then send your CV today ....Read more...
Type: Permanent Location: Cullompton, Devon, England
Salary / Rate: £28k - 30k per year + Benefits
Posted: 2025-06-02 09:52:17
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Vehicle Warranty Administrator | Salary: £30,000 DOE, 28 days holiday.
Perm contract | Hours: Monday to Friday, 08:00-17:00 A Commercial Vehicle Dealership is seeking a highly organised and detail-oriented Vehicle Warranty Administrator to join their team on a full-time basis at their Brighouse depot.
Automotive or road transport industry experience is essential for this role. Location: Brighouse
Duties of the Vehicle Warranty Administrator opportunity.
Submit accurate warranty and claims in line with manufacturer standards
Ensure policies and procedures are applied correctly to maximise customer satisfaction
Monitor warranty reports to ensure accuracy and cost-efficiency
Maintain industry-led standards of processing efficiency and cost control
Ensure full compliance with company policies and manufacturer guidelines
Requirements of the Vehicle Administrator position.
Previous experience in a similar role within the motor industry is essential
Strong computer literacy and confident communication skills
Use a Kerridge (essential)
Highly organised with the ability to manage workload and meet deadlines
Exceptional attention to detail
Ability to build strong professional relationships with manufacturers and internal teams
Join a well-established and supportive team
Work with an industry-leading automotive group
Career development opportunities within a growing organisation
If you're an experienced Vehicle Warranty Administrator ready to take the next step in your career, apply now and be part of a trusted and professional team in the automotive industry or contact Rodger Morley at E3 Recruitment. ....Read more...
Type: Permanent Location: Brighouse, England
Start: ASAP
Salary / Rate: Up to £30000.00 per annum
Posted: 2025-06-01 10:00:05
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Administrator, Salary: Circa £25,000 - £26,000 per annum , Monday to Friday (Days) - No weekend work Location: Bradford Contract Type: Permanent, Full-TimeJoin a leading multinational manufacturing company as an Administrator, working in a modern, air-conditioned facility with a supportive and friendly team.
This is a permanent position, ideal for someone who thrives in a fast-paced environment and takes pride in delivering high-quality administrative support.Key Responsibilities of the Administrator:
Provide comprehensive administrative support to the team and wider business
Accurately input data into Excel and maintain up-to-date records
Handle incoming enquiries from both internal and external customers
Manage incoming orders, including pricing of parts and general customer service
Maintain documentation and assist with customer order processing from enquiry to completion
Support reporting and follow-ups to ensure deadlines are met
Requirements: To be considered for this role, you should have:
Proven experience in an administrative role
Strong organisational skills and attention to detail
Excellent written and verbal communication skills
Proficiency in Microsoft Excel (advanced level preferred)
Ability to multi-task and work efficiently to tight deadlines
A proactive approach and ability to work independently with minimal supervision
Experience working in an engineering or manufacturing environment (desirable)
A strong team spirit and passion for customer service
A "completer/finisher" mindset with a drive to see tasks through to completion
Benefits:
Competitive salary up to £26,000
25 days holiday + bank holidays
Permanent full-time contract
Friendly, modern working environment
Free onsite parking
Opportunity to join a growing business with career development potential
If you would like a private chat about the role, please contact Rodger Morley at E3 Recruitment ....Read more...
Type: Permanent Location: Morley, England
Start: ASAP
Salary / Rate: £24000.00 - £25000.00 per annum
Posted: 2025-06-01 10:00:03
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An exciting opportunity has arisen for an experienced Legal Support Team Leader to join a leading Private Wealth team based in Manchester.
This newly created role offers the chance to play a key part in a growing team that advises high-net-worth individuals, business owners, trustees, and international clients on complex matters ranging from succession planning to contentious probate.
This is a hands-on leadership role that would suit someone with strong legal administration experience and a natural ability to manage and motivate others.
The Private Wealth team is known for its breadth of expertise and high-calibre client base. The team works collaboratively across both contentious and non-contentious areas, including:
- Succession planning and tax mitigation
- Wills, trusts, and estate administration
- International estate and tax advisory
- Contentious trust and probate matters
Youll be responsible for managing a team of six administrators while ensuring the smooth running of core support functions.
Key responsibilities include:
- Overseeing the billing process and handling payments
- File opening and compliance tasks
- Supervising digital dictation and transcription work
- Ensuring a high standard of administrative support across the team
- Supporting the development of the admin function as the department continues to grow
This is a full-time role with the opportunity to work from home one day per week. This firm are looking for someone who brings:
- Proven experience in a senior administrative role within a legal environment (essential)
- Previous team leadership or supervisory experience
- Strong organisational skills and attention to detail
- A proactive and solutions-focused approach
- The confidence to communicate effectively across all levels
Previous experience within private wealth / private client would be a distinct advantage but not essential. In return, youll be part of a forward-thinking and inclusive team where your contribution is valued.
Benefits would include:
- Minimum 25 days holiday (plus Christmas closure and increases with service)
- Private medical insurance (with options to include family members)
- SMART pension scheme
- Travel insurance and income protection
- Life assurance (3x salary)
- Regular social, charitable and wellbeing events
- Career development opportunities through a structured annual promotions process
This is a fantastic opportunity to shape and grow a leadership role in a thriving and supportive team.
If youre looking for a long-term move in a dynamic and collaborative environment then please give Justine a call on 0161 914 7357 or email your CV to j.forshaw@clayton-legal.co.uk ....Read more...
Type: Permanent Location: Manchester,England
Start: 30/05/2025
Salary / Rate: Competitive
Posted: 2025-05-30 12:01:04
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The Company:
Selling a market leading brand of Heavy Plant Machinery with excellent reputation in the marketplace.
Well recognised international coverage.
Excellent team ethic within the business.
A global industrial solutions provider with a strong UK footprint
Dedicated to delivering reliable and high-quality parts and equipment
Works closely with key clients in logistics, construction, and heavy equipment sectors
Benefits of the Sales Administrator
£30,000–£33,000 basic
25 Days Holiday + Bank Holidays
Hybrid Working
Employer Pension Contribution up to 10%
The Role of the Sales Administrator
Responsible for the full order process for construction equipment
Communicate with suppliers, logistics teams, and customers to ensure smooth fulfilment
Handle shipping documentation, invoicing, and margin compliance
Provide updates, pre-shipment invoices, and delivery reports to customers
Collaborate with internal departments including sales, finance, and trade finance
Ensure all transactions are compliant with company credit terms and procedures
Support colleagues and participate in cross-training for team coverage
The Ideal Person for the Sales Administrator
Previous Sales Administrator experience or similar experience.
Strong organisational and customer service skills.
Excellent verbal and written communication.
Intermediate or advanced Excel skills; ERP experience advantageous.
Background in logistics or freight forwarding ideal but not essential.
Able to multitask, manage priorities, and solve problems under pressure.
If you think the role of Sales Administrator is for you, apply now!
Consultant: Joshua Cumming
Email: joshuac@otrsales.co.uk
Tel no.: 0208 397 4114
Candidates must be eligible to work and live in the UK.
About On Target
At On Target, we specialise in sales, technical and commercial jobs in the Engineering, Construction, Building Services, Medical & Scientific, and Commercial & Industrial Solutions sectors, enabling our consultants to become experts in their market sector.
We place all levels of personnel, up to Director, across the UK and internationally. ....Read more...
Type: Permanent Location: Slough, Reading, Maidenhead, Windsor, Bracknell, England
Start: ASAP
Duration: Full-Time
Salary / Rate: £30000 - £33000 Per Annum Excellent Benefits
Posted: 2025-05-30 11:27:39
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Compliance Administrator – Fostering Services (Part-Time)Sandwich, Kent £25,000 to £27,000 pro rata = £13.75 to £14.85 p/h - 20 hours per weekPermanentOur client, a well-established fostering service based in East Kent, is seeking an experienced Compliance Administrator to support their fostering team on a part-time basis.
This is an excellent opportunity for an organised and professional administrator with strong minute-taking skills and a clear understanding of regulatory frameworks such as Ofsted compliance.Key Responsibilities:• Coordinate and schedule monthly fostering panel meetings.• Prepare, take and produce accurate minutes of panel discussions and decisions.• Manage and complete annual foster carer reviews, ensuring records are kept in line with legal and internal requirements.• Follow structured administrative systems and processes.• Support compliance and documentation in a regulated environment.Candidate Requirements:• Proven experience as an administrator, ideally within fostering, social care, or another regulated setting.• Highly competent in minute-taking and producing formal records of meetings.• Strong attention to detail and confident working with compliance processes.• Familiarity with Ofsted standards or similar frameworks is desirable.• A professional and reliable individual able to manage the pressures of a compliance-led role.• This is a key appointment as our client restructures their team to expand their fostering service.
The role offers the potential to grow as more families are recruited into the service.What’s on offer:• Part-time position: 20 hours per week.• Daily office presence required – ideal for someone seeking 10am–2pm working hours, Monday to Friday.• Based on-site in East Kent.• Salary: £25,000 – £27,000 per annum pro rata, dependent on experience.• Includes 33 days annual leave (including bank holidays, pro rata) and company pension scheme.Apply Now:If you are an experienced compliance administrator seeking a meaningful part-time opportunity within fostering services, apply today to join a team committed to supporting children and familiesWestin Par values diversity and promotes equality.
No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.
Candidates must be eligible to live and work in the UK.
For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies, we are acting as an Employment Agency Due to the high volume of applicants applying for all roles, we can only reply to candidates with the most relevant skills and experience.
If you have not heard back from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion. ....Read more...
Type: Permanent Location: Sandwich, Kent, England
Start: June 2025
Duration: Permanent
Salary / Rate: £13.75-£14.85 DOE
Posted: 2025-05-30 09:20:18
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Accounts Payable Administrator
Kings Hill, Kent
Monday to Friday 9.00 am - 5.00 pm
Temp to Perm - Immediate start required
£26,000 - £28,000pa
KHR is pleased to partner with one of the fastest-growing businesses in the Southeast, who at present have a great opportunity for an Accounts Payable Administrator to join the business on a full-time, ongoing temporary basis with permanent potential for the right person.
As the Accounts Payable Administrator, you will be responsible for ensuring that the business pays its creditors and vendors on time.
This role is crucial to ensuring the business maintains good relationships with its creditors.
Roles and Responsibilities
● Communicating with relevant suppliers to process invoicing or payment queries
● Attaching the correct documentation to invoices and reconciling purchase orders to invoices received
● Posting invoices and credit notes, and ensuring they're coded correctly in the system
● Preparing monthly supplier statement reconciliations
● Dealing with external and internal queries by phone and email
● Preparing and processing supplier payments and ensuring that the Financial Controller has signed all payments off
● Ensuring that all accounts payable activities comply with relevant financial policies and procedures
● Investigating and resolving outstanding creditor items
● Avoiding mistakes and effectively keeping track of accounts payable transactions, working meticulously and paying careful attention to detail
● Maintaining accurate and up-to-date records of all accounts payable transactions
Candidate Profile
● Proven experience within a fast-paced finance team
● Knowledge of general accounting procedures
● Strong organisational skills, as you will handle a high volume of invoices
● Effective communication skills, including being able to actively listen and relay information clearly and concisely
● Proficient user of Microsoft Office, particularly Excel
● Strong numerical skills and attention to detail
● Experience with accounting software such as QuickBooks, Sage or ERP systems is highly
desirable
KH Recruitment Ltd is acting as an Employment Business in relation to this vacancy. ....Read more...
Type: Contract Location: Kings Hill, England
Start: 09/06/2025
Salary / Rate: £26000 - £28000 per annum + + Benefits
Posted: 2025-05-29 13:39:48
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COMMERCIAL INSURANCE ADMINISTRATOR Location: North Birmingham Salary: up to £32,000 DOE
Are you ready to join a insurance brokerage where your commercial expertise will be truly valued? I'm working with a true high-street commercial broker who have created an adult environment where everyone feels valued and their contributions matter.
About the Role: My client are seeking an experienced Commercial Account Handler to join their friendly team in Sutton Coldfield.
You'll manage a diverse portfolio of commercial clients, providing exceptional service while maximising retention and growth opportunities.
Key Responsibilities:
Managing a portfolio of commercial insurance clients
Processing policy renewals, mid-term adjustments, and new business
Providing technical insurance advice to clients
Building strong relationships with insurers and clients
Using Acturis to manage documentation and workflows
Must Have:
Previous commercial insurance experience within either a client facing or administrative function
Proficiency with Acturis software
Strong knowledge of commercial insurance products
Excellent communication and customer service skills
Cert CII qualification (or working towards)
Benefits:
Salary up to £32,000- regularly reviewed
Opportunities for training and development to grow in the team
Support with external qualifications
ad-hoc flexibility for hybrid working
To Apply: We are currently shortlisting for interview so if you are interested in the role, submit your CV today for immediate consideration
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Sutton Coldfield, England
Start: ASAP
Salary / Rate: £26000.00 - £32000.00 per annum
Posted: 2025-05-29 11:59:09
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Position: 2nd Level IT Support SpecialistLocation: Hilversum, NetherlandsDepartment: IT Support
About the Role We are currently seeking a skilled and motivated 2nd Level IT Support Specialist to join our IT team in Hilversum.
In this role, you will be responsible for resolving complex technical issues escalated from first-line support and ensuring seamless end-user experiences across devices, applications, and cloud services.
This position is ideal for an IT professional who enjoys problem-solving, is comfortable working with modern infrastructure tools, and is eager to contribute to a forward-thinking, collaborative support environment.
Key Responsibilities
Troubleshoot and resolve escalated incidents from Level 1 support
Support and manage end-user devices and software through Microsoft Intune
Provide support related to Azure Cloud infrastructure and user access
Collaborate with system administrators to diagnose and resolve infrastructure-related challenges
Perform hardware diagnostics and repairs in-house or coordinate external servicing when necessary
Configure and maintain devices, Active Directory accounts, Office 365 environments, and mobile application security
Create and maintain clear, user-friendly documentation for both technical teams and end users
Communicate effectively in Dutch and English, both in writing and speaking
Deliver high-quality support and clearly explain technical issues to non-technical users
What We Offer
A collaborative IT environment where your expertise and input are valued
Direct communication lines with key stakeholders for efficient decision-making
The opportunity to work with modern cloud-based tools and contribute to an evolving IT infrastructure
A central work location in Hilversum, offering convenience and connectivity
If you are a reliable and service-oriented IT professional with hands-on experience in support and infrastructure, and fluent in both Dutch and English, we encourage you to apply.
Venquis is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Hilversum, Netherlands
Posted: 2025-05-29 09:42:47
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AdministratorBuckingham£28,000 - £34,000 + FLEXIBLE HOURS / PART TIME AVAILABLE + Hybrid working + Stability + Benefits + Family Run Company + Package + IMMEDIATE START
Are you looking for an administrator role within a business where you can feel appreciated and recognised for the long term? Great opportunity to work for an employer who will treat you as more than just another number.
Work for a great company within the engineering industry who pride themselves on their customer service standards across the UK.
This lucky Administrator will play a vital role and will be able to increase your knowledge with a company focused on being a great place to work.
This Administrator Role will include:
Administrator role - general admin tasks
Dealing with incoming phone calls and enquiries
Logging calls, using software
PART TIME & FLEXIBLE HOURS AVAILABLE
Hybrid working available
The successful Administrator will have:
A background as an Administrator or similar
Experience with a CRM / database / similar essential
Experience within a technical environment preferred
Live commutable to Buckingham
If interested, please apply or call Georgia on 07458163040.
Keywords: service administrator, administrator, admin, buckingham, brackley, milton keynes, northamptonshire
This vacancy is being advertised by Future Engineering Recruitment Ltd.
The services of Future Engineering Recruitment Ltd are that of an Employment Agency.
Please visit our website to view other positions we are currently handling.
Future Engineering Recruitment Ltd can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom.
Potential candidates who do not have this right or permit, or are pending an application to obtain this right or permit, should not apply as your details will not be processed.
We will endeavour to respond to all applicants; however, due to the sheer volume of response, we can only guarantee that candidates who have been shortlisted will be contacted. ....Read more...
Type: Permanent Location: Buckingham, England
Start: ASAP
Salary / Rate: £28000 - £34000 per annum + Flexible Hours + Family Run + Package
Posted: 2025-05-28 23:35:02
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Junior Sales Administrator
Day Shifts - Cheddar - BS27
£25,500.00 Per Annum
Are you an organised, enthusiastic individual with a positive attitude and a passion for getting things done? Whether you're just starting your career or looking to build solid experience in sales support and administration, this could be the perfect role for you!
My client is looking for a Junior Sales Administrator to join a friendly and hardworking team and support their busy sales and workshop departments.
Youll learn the ropes in a hands-on role that gives you great exposure to customer service and sales processes.
Previous experience in administration, customer service, or customer support is also highly valued and will be considered
What You'll Be Doing: Junior Sales Administrator
- Taking incoming calls and emails from customers and suppliers
- Supporting the workshop and sales teams to keep everything running smoothly
- Entering and updating data into our system (we use EMIR dont worry, well show you how!)
- Chasing progress on quotes, orders and jobs and keeping everyone in the loop
- Sourcing parts and pricing specialist items
- Helping to prepare and issue quotes
- Making sure all admin and paperwork is in order for each job
- Keeping customers updated so theyre never left wondering
- Supporting the Office Manager with various tasks and responsibilities
What We're Looking For: Sales Admin
- Someone organised, reliable and keen to learn
- A good communicator, both written and verbal
- Confident using computers (MS Office)
- Able to work well under pressure and meet deadlines
- A friendly team player with a positive attitude
- Someone whos curious and open to learning about engineering and sales
- Attention to detail and a willingness to take responsibility
Why Join Us:
- A great first step into a career in sales, admin, or engineering
- Learn from experienced team members wholl support your growth
- Be part of a growing company with a strong team culture
- Real opportunities to progress if you bring the right attitude
The Package:
- This role is paid at the current National Minimum Wage, with opportunities to grow and progress within the company
- Day Shifts Mon-Fri 8am-5pm
- 31 Days Holiday including bank holidays
- Private Healthcare on completion of probation
- Employee Awards Scheme
- Bonus
Interested? To apply for this Junior Sales Administrator position, here are your two options:
1.
"This is the job for me! When can I start?" - Call 0116 2545411 now and lets talk through your experience.
Ask for Nilam between 8.30am - 5.30pm.
2.
"I think I'm right for this position, but I'm not sure I have enough to get an interview" - Click "apply now" so I can read your CV and let you know
PPDEL ....Read more...
Type: Permanent Location: Cheddar,England
Start: 28/05/2025
Salary / Rate: £25500 per annum, Benefits: Progression Opportunities. 31 Days Holiday. Employee Awards Scheme.
Posted: 2025-05-28 17:11:05
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CUSTOMER SERVICE ADVISOR - BEAUTY BRAND LUTON UP TO £30,000 + PROGRESSION + HYBRID
THE OPPORTUNITY: Get Recruited are working with a highly successful beauty brand in the Luton area who are looking for a Customer Service Advisor to join their expanding team.
You'll be supporting customers with queries as well as managing engagement and queries on social platforms.
As the brand are expanding, there's plenty of opportunity for growth and development in the role.
If you are a Customer Service Administrator, Customer Service Assistant, Customer Success Administrator, Sales Administrator or similar and looking to further your career in a rewarding atmosphere, this opportunity is not to be missed!THE CUSTOMER SERVICE ADMINISTRATOR ROLE:
Supporting the operations team with day to day administrative tasks
Ensuring customer enquiries are answered promptly
Managing comments and queries in online groups and on social media
Handling emails and calls from customers
Updating the company database and making sure all records are up to date
Supporting the sales and marketing team with administrative tasks
Helping to prepare reports
Identifying areas to further support clients
THE PERSON:
We're looking for a candidate from a Customer Service Administrator, Customer Service Assistant, Customer Success Administrator, Sales Administrator or similar.
An excellent communicator with the confidence to handle a variety of tasks within a busy department
A proactive individual with a supportive nature to ensure clients receive a smooth-running service
Detail orientated and a keen eye for detail
Must be computer literate with MS Word, Excel and Outlook
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Luton, England
Start: ASAP
Salary / Rate: £27000.00 - £30000.00 per annum + Hybrid + Progression
Posted: 2025-05-28 16:37:29
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support the Pacific Northwest and Pacific Southwest Regions of our Western Division.
Preferred candidate will reside in the Mountain or Pacific time zone.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-05-28 15:10:51
