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JOB DESCRIPTION
Primarily responsible for administering and coordinating the administrative requirements related to sales processes, including but not limited to managing customer data and records, coordinating with multiple departments, material and shipment management, analyzing sales reports, and providing proactive administrative support to sales teams.
Essential Functions
Provides customer service and troubleshooting assistance to sales team and customers.
Reviews and validates proper quote approvals are in place before processing quotes in CRM.
Maintains digital project files and other records.
Completes quote and bid requests with input from sales and other departments, ensuring proper review, approval, and deadlines are met.
Receives new orders and validates Purchase Order details against submitted order details, ensuring information is correct prior to order conversion.
Processes order according to the agreed terms and requirements; ensures order delivery timelines and documentation requirements are met.
Assess and updates shipment forecasting reports for accuracy and needs; requests material needs from purchasing and manufacturing as needed; proactively confirms needs with sales team to ensure project requirements are met.
Coordinates, expedites and traces the shipping of orders and leftovers; chooses the appropriate carrier based on project requirements and coordinates details with logistics and carriers; point of contact for shipment issues and responsible for resolving to ensure delivery to required destination.
Follows deposit invoice progression to ensure collection prior to material shipment.
Reviews order invoicing and subcontractor payment details to determine if within approval guidelines; escalates for approval as needed; enters information into the computer system and generates payments and invoices.
Proactively escalates compliance and risk related concerns to supervisor in a timely manner.
Responsible for reviewing and updating backlog, leftover, invoicing, product forecasting, and other management reports as required.
Forecast review and updates to ensure invoicing is captured in appropriate period.
Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms, as required.
Requests for insurance certificates for customers and general contractors.
Logs Contracts to be executed upon receipt and order entry; responsible for ensuring execution prior to project start.
Assesses customized customer correspondence (incoming and outgoing) for required approvals, coordinates approvals and distribution with appropriate team members.
Processes invoices from outside vendors, ensures invoices are allocated to correct project or account and that actual costs do not exceed budget.
Partners with Accounting and Purchasing to set up new vendors.
Minimum Requirements
High School Diploma or Equivalent
2+ years of related work experience in sales administration, sales operations, or customer service.
Excellent verbal, written and interpersonal skills.
High sense of urgency and the ability to independently problem solve, prioritize and successfully meet deadlines
Preferred Requirements
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field
Prior experience working in CRM and ERP systems, and MS Office
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $25.48/hour and $26.92/hour.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2026-10-16 23:11:39
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At STR Group, we're looking for a Finance Administrator / Finance Assistant to join our Finance Team at our HQ in Portsmouth on a temporary basis.
This is a varied, hands-on role where you'll support the day-to-day running of the Finance department, including timesheet administration, invoicing, purchase ledger and expenses, along with customer reconciliations.
You'll be joining a supportive Finance Team and working closely with our Management Accountant, giving you exposure to different areas of finance while helping to keep our processes running smoothly.
What will you be doing?
As our Finance Administrator, you'll provide day-to-day administrative support across the Finance Team, ensuring financial information is processed accurately and key deadlines are met.
Some of your responsibilities will include:
Processing and issuing permanent placement invoices to clients
Supporting monthly reconciliations
Entering staff expenses and company credit card transactions
Maintaining accurate finance records and documentation
Processing and overseeing timesheet entry, which may be required to be manually entered by STR and monitoring those entered by the contractor.
Assisting the wider Finance Team with ad hoc tasks as required
What are we looking for?
We're looking for someone who is organised, accurate and confident working with numbers and financial information.
You'll be comfortable managing your own workload, working to deadlines and supporting a busy team.
You'll also bring:
Previous finance, accounts or similar administration experience
Good Microsoft Excel and Office skills
Strong attention to detail and accuracy
Good numeracy and data entry skills
Excellent organisation and time management
A positive and proactive approach
The ability to work independently and as part of a team
If you're an experienced administrator with a finance background looking for a temporary opportunity within a supportive and busy Finance Team, we'd love to hear from you.
Apply today!
TA is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Portsmouth, England
Salary / Rate: Up to £27000 per annum
Posted: 2026-10-15 09:52:32
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Senior Salesforce Engineer - Financial Services - London / Hybrid
(Tech stack: Salesforce, Apex, Lightning Web Components (LWC), Aura, Salesforce Flow, Validation Rules, Salesforce APIs, Salesforce Integrations, Lightning Web Security, CI/CD, Test Automation, JIRA, Agile)
Are you an experienced Senior Salesforce Engineer looking to take ownership of complex platform development within a sophisticated financial services environment? This is an opportunity to design and develop scalable Salesforce solutions, work across critical system integrations and help shape the technical direction of a business-critical platform.
Our client is an established financial services organisation with a strong focus on delivering tailored client solutions and building long-term relationships.
As part of the technology team, you will work closely with Product Owners, architects, administrators and business stakeholders to translate requirements into robust technical solutions that balance usability, maintainability, security and performance.
You will design and develop Salesforce solutions using Apex, Lightning Web Components, Salesforce Flow and platform APIs, while building and maintaining integrations between Salesforce and internal or third-party systems.
You'll also troubleshoot complex production issues, identify root causes and contribute to improving platform reliability, deployment pipelines, release practices and monitoring.
Beyond hands-on development, you'll play an important role in maintaining platform security and engineering standards.
This includes implementing Salesforce security best practices, working within platform limitations, supporting CI/CD improvements and test automation, and mentoring other engineers to encourage knowledge sharing and high-quality development practices.
The ideal candidate will bring strong hands-on development skills across Apex, LWC, Aura and declarative Salesforce tools, including Flow and Validation Rules.
Experience building Salesforce integrations is essential, with financial services experience being a key requirement.
Salesforce Platform Developer certifications, familiarity with JIRA, Agile methodologies, CI/CD and test automation will also be valuable.
In return, you will join a collaborative technology environment where you can take technical ownership, work alongside experienced engineering and architecture teams, and contribute to the ongoing development of a sophisticated Salesforce platform.
This is an opportunity to combine deep Salesforce expertise with meaningful business impact in a demanding financial services setting.
Location: London, UK / Hybrid Working
Salary: £70,000 - £80,000
Hybrid: 3-days a week in the offices.
Applicants must be based in the UK and have the right to work in the UK, even though hybrid working is available.
NOIRUKTECHREC
NOIRUKREC ....Read more...
Type: Permanent Location: London, England
Start: ASAP
Salary / Rate: £70000 - £80000 per annum + + Bonus + Benefits + Pension
Posted: 2026-10-14 11:43:56
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JOB DESCRIPTION
Primarily responsible for the daily operations and functions within the Group sales office.
This includes overall responsibility for administrative functions as well as acting as liaison for the field sales group.
Primarily responsible for the daily operations and functions within the Group sales office.
This includes overall responsibility for administrative functions as well as acting as liaison for the field sales group.
Essential Functions
Performs the duties of a Sales Administrator for a select group of sales representatives.
Reviews data forms, quotes, orders, completions and contracts for assigned Group.
Supervises the Group Sales Administration staff.
Overseas Accounts Receivable for assigned Group.
Responsible for Group purchasing.
Responsible for assigned Group's installer administration.
Establishes policy and procedures to enhance efficiency and profitability.
Minimum Requirements
High School Diploma or Equivalent with continuing education
5+ years' work experience in sales, marketing, customer service with a minimum of 2 years' in a lead role.
Excellent verbal, written and interpersonal skills.
The ability to multi-task is critical and to work independently is a must.
Highly organized, capable of managing multiple workstreams simultaneously, keeping track of deadlines and obligations with strong attention to detail and continuous improvement mindset
Works well as part of a team
Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Detail-oriented and effective organizational and project management skills.
Strong, professional written and verbal communication; general copywriting skills.
Commitment to excellence - perform duties at the highest level possible on a consistent basis.
Excellent communicator - able to interact with people of all levels in a confident, professional manner.
Business sense - has a strong business sense and ability to perform work with tact and judgement; handle confidential information with discretion.
Service focus - dedicated to meeting the team expectations by maintaining effective relationships.
Preferred Requirements
BA/BS degree is preferred
3-5 years' experience with Stonhard in Sales or Administration support role.
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The salary range for applicants in this position generally ranges between $70,000 and $80,000.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers excellent comprehensive medical, dental and vision plans, financial benefit program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2026-10-08 15:13:45
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JOB DESCRIPTION
Primarily responsible for the daily operations and functions within the Group sales office.
This includes overall responsibility for administrative functions as well as acting as liaison for the field sales group.
Primarily responsible for the daily operations and functions within the Group sales office.
This includes overall responsibility for administrative functions as well as acting as liaison for the field sales group.
Essential Functions
Performs the duties of a Sales Administrator for a select group of sales representatives.
Reviews data forms, quotes, orders, completions and contracts for assigned Group.
Supervises the Group Sales Administration staff.
Overseas Accounts Receivable for assigned Group.
Responsible for Group purchasing.
Responsible for assigned Group's installer administration.
Establishes policy and procedures to enhance efficiency and profitability.
Minimum Requirements
High School Diploma or Equivalent with continuing education
5+ years' work experience in sales, marketing, customer service with a minimum of 2 years' in a lead role.
Excellent verbal, written and interpersonal skills.
The ability to multi-task is critical and to work independently is a must.
Highly organized, capable of managing multiple workstreams simultaneously, keeping track of deadlines and obligations with strong attention to detail and continuous improvement mindset
Works well as part of a team
Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Detail-oriented and effective organizational and project management skills.
Strong, professional written and verbal communication; general copywriting skills.
Commitment to excellence - perform duties at the highest level possible on a consistent basis.
Excellent communicator - able to interact with people of all levels in a confident, professional manner.
Business sense - has a strong business sense and ability to perform work with tact and judgement; handle confidential information with discretion.
Service focus - dedicated to meeting the team expectations by maintaining effective relationships.
Preferred Requirements
BA/BS degree is preferred
3-5 years' experience with Stonhard in Sales or Administration support role.
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The salary range for applicants in this position generally ranges between $70,000 and $80,000.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers excellent comprehensive medical, dental and vision plans, financial benefit program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2026-10-08 15:13:18
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JOB DESCRIPTION
Primarily responsible for the daily operations and functions within the Group sales office.
This includes overall responsibility for administrative functions as well as acting as liaison for the field sales group.
Primarily responsible for the daily operations and functions within the Group sales office.
This includes overall responsibility for administrative functions as well as acting as liaison for the field sales group.
Essential Functions
Performs the duties of a Sales Administrator for a select group of sales representatives.
Reviews data forms, quotes, orders, completions and contracts for assigned Group.
Supervises the Group Sales Administration staff.
Overseas Accounts Receivable for assigned Group.
Responsible for Group purchasing.
Responsible for assigned Group's installer administration.
Establishes policy and procedures to enhance efficiency and profitability.
Minimum Requirements
High School Diploma or Equivalent with continuing education
5+ years' work experience in sales, marketing, customer service with a minimum of 2 years' in a lead role.
Excellent verbal, written and interpersonal skills.
The ability to multi-task is critical and to work independently is a must.
Highly organized, capable of managing multiple workstreams simultaneously, keeping track of deadlines and obligations with strong attention to detail and continuous improvement mindset
Works well as part of a team
Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
Detail-oriented and effective organizational and project management skills.
Strong, professional written and verbal communication; general copywriting skills.
Commitment to excellence - perform duties at the highest level possible on a consistent basis.
Excellent communicator - able to interact with people of all levels in a confident, professional manner.
Business sense - has a strong business sense and ability to perform work with tact and judgement; handle confidential information with discretion.
Service focus - dedicated to meeting the team expectations by maintaining effective relationships.
Preferred Requirements
BA/BS degree is preferred
3-5 years' experience with Stonhard in Sales or Administration support role.
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The salary range for applicants in this position generally ranges between $70,000 and $80,000.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers excellent comprehensive medical, dental and vision plans, financial benefit program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2026-10-08 15:12:07
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ACCOUNTS ASSISTANT / FINANCE ASSISTANTSEVENOAKS (HYBRID AFTER PROBATION)£33,000 to £35,000 + BONUS + BENEFITS
THE OPPORTUNITY: We're partnering with a well-established and growing international business that is looking to recruit an experienced Accounts Assistant / Finance Assistant to join their established finance team.This is an excellent opportunity for someone with solid accounts experience who is looking for a role with greater responsibility and ownership.
This is not an entry-level position, so the successful candidate will already have strong hands-on experience with cashbook management, bank reconciliations and general finance processes. Initially working from the Sevenoaks office during the training and onboarding period, the position will move to a hybrid working arrangement once fully settled into the role.THE ACCOUNTS ASSISTANT / FINANCE ASSISTANT ROLE:
Reporting into the finance team, taking responsibility for the day-to-day management of the cashbook
Completing daily bank and financial reconciliations, ensuring transactions are accurately recorded and balanced
Investigating discrepancies and unidentified transactions, taking ownership through to resolution
Processing supplier and overhead invoices and ensuring payments are made accurately and on time
Monitoring incoming payments and supporting the reconciliation of sales and commission income
Assisting with month-end processes and preparing information for monthly management reporting
Maintaining accurate financial records and ensuring transactions are correctly allocated within the system
Responding to finance queries from colleagues across the business
Working with high volumes of financial transactions and ensuring accuracy is maintained at all times
Supporting the wider Accounts team with ad hoc finance duties and ensuring the smooth running of the department
THE PERSON:
Current experience within an Accounts Assistant, Finance Assistant, Accounts Administrator, Assistant Accountant or similar role
Strong hands-on experience with cashbook management and bank reconciliations is essential
Confident investigating reconciliation differences and resolving discrepancies independently
Experience processing supplier invoices, payments and general transactional finance activities
Good working knowledge of Microsoft Excel, with experience using spreadsheets for reconciliations and financial data
Experience working within a high-volume or multi-currency environment would be advantageous, but is not essential
Excellent attention to detail with the ability to maintain a high level of accuracy when working to deadlines
Strong communication skills with the confidence to liaise with colleagues across the business
Able to manage priorities, work independently and take ownership of key finance processes
A proactive and adaptable individual who enjoys working as part of a busy finance team
TO APPLY: Please send your CV for the Accounts Assistant / Finance Assistant role via the advert for immediate consideration.
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website).
Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers.
We are an equal opportunities employer and we never charge candidates a fee for our services. ....Read more...
Type: Permanent Location: Sevenoaks, England
Start: ASAP
Salary / Rate: £33000.00 - £35000.00 per annum + Bonus + Benefits + Hybrid
Posted: 2026-09-29 16:59:30
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At STR Group, we're looking for a Finance Administrator / Finance Assistant to join our Finance Team at our HQ in Portsmouth on a temporary basis.
This is a varied, hands-on role where you'll support the day-to-day running of the Finance department, including timesheet administration, invoicing, purchase ledger and expenses, along with customer reconciliations.
You'll be joining a supportive Finance Team and working closely with our Management Accountant, giving you exposure to different areas of finance while helping to keep our processes running smoothly.
What will you be doing?
As our Finance Administrator, you'll provide day-to-day administrative support across the Finance Team, ensuring financial information is processed accurately and key deadlines are met.
Some of your responsibilities will include:
Processing and issuing permanent placement invoices to clients
Supporting monthly reconciliations
Entering staff expenses and company credit card transactions
Maintaining accurate finance records and documentation
Processing and overseeing timesheet entry, which may be required to be manually entered by STR and monitoring those entered by the contractor.
Assisting the wider Finance Team with ad hoc tasks as required
What are we looking for?
We're looking for someone who is organised, accurate and confident working with numbers and financial information.
You'll be comfortable managing your own workload, working to deadlines and supporting a busy team.
You'll also bring:
Previous finance, accounts or similar administration experience
Good Microsoft Excel and Office skills
Strong attention to detail and accuracy
Good numeracy and data entry skills
Excellent organisation and time management
A positive and proactive approach
The ability to work independently and as part of a team
If you're an experienced administrator with a finance background looking for a temporary opportunity within a supportive and busy Finance Team, we'd love to hear from you.
Apply today!
TA is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Portsmouth, England
Salary / Rate: Up to £27000 per annum
Posted: 2026-09-29 16:32:37
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JOB DESCRIPTION
Primarily responsible for administering and coordinating the administrative requirements related to sales processes, including but not limited to managing customer data and records, coordinating with multiple departments, material and shipment management, analyzing sales reports, and providing proactive administrative support to sales teams.
Essential Functions
Provides customer service and troubleshooting assistance to sales team and customers.
Reviews and validates proper quote approvals are in place before processing quotes in CRM.
Maintains digital project files and other records.
Completes quote and bid requests with input from sales and other departments, ensuring proper review, approval, and deadlines are met.
Receives new orders and validates Purchase Order details against submitted order details, ensuring information is correct prior to order conversion.
Processes order according to the agreed terms and requirements; ensures order delivery timelines and documentation requirements are met.
Assess and updates shipment forecasting reports for accuracy and needs; requests material needs from purchasing and manufacturing as needed; proactively confirms needs with sales team to ensure project requirements are met.
Coordinates, expedites and traces the shipping of orders and leftovers; chooses the appropriate carrier based on project requirements and coordinates details with logistics and carriers; point of contact for shipment issues and responsible for resolving to ensure delivery to required destination.
Follows deposit invoice progression to ensure collection prior to material shipment.
Reviews order invoicing and subcontractor payment details to determine if within approval guidelines; escalates for approval as needed; enters information into the computer system and generates payments and invoices.
Proactively escalates compliance and risk related concerns to supervisor in a timely manner.
Responsible for reviewing and updating backlog, leftover, invoicing, product forecasting, and other management reports as required.
Forecast review and updates to ensure invoicing is captured in appropriate period.
Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms, as required.
Requests for insurance certificates for customers and general contractors.
Logs Contracts to be executed upon receipt and order entry; responsible for ensuring execution prior to project start.
Assesses customized customer correspondence (incoming and outgoing) for required approvals, coordinates approvals and distribution with appropriate team members.
Processes invoices from outside vendors, ensures invoices are allocated to correct project or account and that actual costs do not exceed budget.
Partners with Accounting and Purchasing to set up new vendors.
Minimum Requirements
High School Diploma or Equivalent
2+ years of related work experience in sales administration, sales operations, or customer service.
Excellent verbal, written and interpersonal skills.
High sense of urgency and the ability to independently problem solve, prioritize and successfully meet deadlines
Preferred Requirements
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field
Prior experience working in CRM and ERP systems, and MS Office
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $25.48/hour and $26.92/hour.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2026-09-27 23:11:31
-
JOB DESCRIPTION
Primarily responsible for administering and coordinating the administrative requirements related to sales processes, including but not limited to managing customer data and records, coordinating with multiple departments, material and shipment management, analyzing sales reports, and providing proactive administrative support to sales teams.
Essential Functions
Provides customer service and troubleshooting assistance to sales team and customers.
Reviews and validates proper quote approvals are in place before processing quotes in CRM.
Maintains digital project files and other records.
Completes quote and bid requests with input from sales and other departments, ensuring proper review, approval, and deadlines are met.
Receives new orders and validates Purchase Order details against submitted order details, ensuring information is correct prior to order conversion.
Processes order according to the agreed terms and requirements; ensures order delivery timelines and documentation requirements are met.
Assess and updates shipment forecasting reports for accuracy and needs; requests material needs from purchasing and manufacturing as needed; proactively confirms needs with sales team to ensure project requirements are met.
Coordinates, expedites and traces the shipping of orders and leftovers; chooses the appropriate carrier based on project requirements and coordinates details with logistics and carriers; point of contact for shipment issues and responsible for resolving to ensure delivery to required destination.
Follows deposit invoice progression to ensure collection prior to material shipment.
Reviews order invoicing and subcontractor payment details to determine if within approval guidelines; escalates for approval as needed; enters information into the computer system and generates payments and invoices.
Proactively escalates compliance and risk related concerns to supervisor in a timely manner.
Responsible for reviewing and updating backlog, leftover, invoicing, product forecasting, and other management reports as required.
Forecast review and updates to ensure invoicing is captured in appropriate period.
Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms, as required.
Requests for insurance certificates for customers and general contractors.
Logs Contracts to be executed upon receipt and order entry; responsible for ensuring execution prior to project start.
Assesses customized customer correspondence (incoming and outgoing) for required approvals, coordinates approvals and distribution with appropriate team members.
Processes invoices from outside vendors, ensures invoices are allocated to correct project or account and that actual costs do not exceed budget.
Partners with Accounting and Purchasing to set up new vendors.
Minimum Requirements
High School Diploma or Equivalent
2+ years of related work experience in sales administration, sales operations, or customer service.
Excellent verbal, written and interpersonal skills.
High sense of urgency and the ability to independently problem solve, prioritize and successfully meet deadlines
Preferred Requirements
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field
Prior experience working in CRM and ERP systems, and MS Office
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $25.48/hour and $26.92/hour.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2026-09-27 15:11:59
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An opportunity has arisen for an Accounts Assistant to join a well-established, growing law firm providing a broad range of legal services to individuals and businesses.
As an Accounts Assistant, you will be supporting the finance function with day-to-day bookkeeping, accounts processing, reconciliations and accurate financial record-keeping.
This full-time, office-based role offers competitive salary and benefits.
Working Pattern: Monday - Friday, 9:00am - 5:00pm
You will be responsible for:
* Processing supplier invoices and credit notes, allocating receipts and maintaining accurate debtor records.
* Supporting credit control, following up on outstanding payments and assisting with billing queries.
* Posting banking transactions, maintaining cashbook records and completing bank reconciliations.
* Processing staff expenses and petty cash where required, and applying appropriate VAT treatment and coding.
* Maintaining accurate financial records and information within accounting systems, including Xero, in line with relevant requirements.
* Supporting general finance administration, maintaining confidentiality and escalating discrepancies or control issues where required.
* Carrying out other finance-related duties
The candidates from the following background will be considered:
* Accounts Assistant, Finance Assistant, Accounts Administrator, Finance Administrator, Accounts Clerk, Finance Clerk, Bookkeeper, Legal Cashier, Legal Accounts Assistant, Assistant Accountant
What we are looking for:
* Working towards a professional AAT qualification, likely through an apprenticeship route.
* Experience within a legal, accountancy, financial or similar professional services environment would be preferred.
* Skilled in Microsoft Excel and accounting software.
* Genuine interest in progressing within finance management and working towards relevant qualifications and accreditations.
* Enhanced DBS check.
Whats on offer:
* Competitive salary.
* Pension scheme.
* 27 days holiday plus Christmas Eve.
* Group life insurance of 2 x salary, where eligible.
* 24/7 employee support helpline.
* Regular company-wide social events.
* Discounted legal services for employees.
* Career development and internal and external training opportunities.
* Support towards relevant professional development and qualifications.
Apply today if you are looking for a finance opportunity where you can develop your skills, gain further qualifications and build a long-term career within a professional environment.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone, or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Sunderland, England
Start:
Duration:
Salary / Rate:
Posted: 2026-09-25 12:42:58
-
Administrator
Dover £27,000 - £30,000 Basic + Job Security + Family Business + Pension + Stability + Immediate Start
If you're looking for a stable and long-term role within a financially secure, family-run organisation, this Administrator opportunity is perfect for you.
Join a well-established main dealer that has been trading successfully for over 40 years.
This role offers job security, great morale, and the chance to work as part of a tight-knit team within a business that truly values its people, many of whom have been with the company for 20 years or more.
This is your chance to join a highly credibl family-owned company with a turnover exceeding £140 million.
Your Role as a Claims Administrator will include:
Managing warranty, R&M (repair and maintenance), and Mobile24 claims for vehicles
Communicating with customers, fleet operators, and internal departments
Working closely with a team of six in the front office
The Successful Claims Administrator will have:
Experience working in an administrative role within the motor industry (cars, vans, or trucks)
Excellent communication and organisational skills
Strong IT and data entry capability
Claims Administrator, Workshop Claims Administrator, Administration, Motor Industry, Automotive Administration, Warranty Administrator, Warranty Claims, Fleet Administration, MAN Trucks, Vehicle Administration, ....Read more...
Type: Permanent Location: Dover, England
Salary / Rate: £27000.00 - £30000.00 per annum
Posted: 2026-09-21 23:35:04
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JOB DESCRIPTION
Primarily responsible for administering and coordinating the administrative requirements related to sales processes, including but not limited to managing customer data and records, coordinating with multiple departments, material and shipment management, analyzing sales reports, and providing proactive administrative support to sales teams.
Essential Functions
Provides customer service and troubleshooting assistance to sales team and customers.
Reviews and validates proper quote approvals are in place before processing quotes in CRM.
Maintains digital project files and other records.
Completes quote and bid requests with input from sales and other departments, ensuring proper review, approval, and deadlines are met.
Receives new orders and validates Purchase Order details against submitted order details, ensuring information is correct prior to order conversion.
Processes order according to the agreed terms and requirements; ensures order delivery timelines and documentation requirements are met.
Assess and updates shipment forecasting reports for accuracy and needs; requests material needs from purchasing and manufacturing as needed; proactively confirms needs with sales team to ensure project requirements are met.
Coordinates, expedites and traces the shipping of orders and leftovers; chooses the appropriate carrier based on project requirements and coordinates details with logistics and carriers; point of contact for shipment issues and responsible for resolving to ensure delivery to required destination.
Follows deposit invoice progression to ensure collection prior to material shipment.
Reviews order invoicing and subcontractor payment details to determine if within approval guidelines; escalates for approval as needed; enters information into the computer system and generates payments and invoices.
Proactively escalates compliance and risk related concerns to supervisor in a timely manner.
Responsible for reviewing and updating backlog, leftover, invoicing, product forecasting, and other management reports as required.
Forecast review and updates to ensure invoicing is captured in appropriate period.
Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms, as required.
Requests for insurance certificates for customers and general contractors.
Logs Contracts to be executed upon receipt and order entry; responsible for ensuring execution prior to project start.
Assesses customized customer correspondence (incoming and outgoing) for required approvals, coordinates approvals and distribution with appropriate team members.
Processes invoices from outside vendors, ensures invoices are allocated to correct project or account and that actual costs do not exceed budget.
Partners with Accounting and Purchasing to set up new vendors.
Minimum Requirements
High School Diploma or Equivalent
2+ years of related work experience in sales administration, sales operations, or customer service.
Excellent verbal, written and interpersonal skills.
High sense of urgency and the ability to independently problem solve, prioritize and successfully meet deadlines
Preferred Requirements
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field
Prior experience working in CRM and ERP systems, and MS Office
Physical Requirements
This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
No unusual environmental, lifting or exertion requirements are associated with this position.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $25.48/hour and $26.92/hour.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law.
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2026-09-16 15:13:44
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Core-Asset Consulting is working with a leading investment management business to recruit a Senior Fund Administrator with previous Aladdin experience on a 12-month fixed-term contract based in Edinburgh. This role supports key Fund Administration activities, with a particular focus on NAV Oversight and Investment Operations across the investment lifecycle.
The role will involve: , Performing and overseeing allocated activities across Investment Operations and NAV Oversight, ensuring tasks are completed accurately, on time and in line with documented procedures and control requirements. , Supporting oversight of investment operations processes across the trade and post-trade lifecycle, including monitoring operational events, exception management and follow-up of open items. , Investigating and helping to resolve trade issues, cash and position discrepancies, NAV breaks, pricing or valuation exceptions and stakeholder queries. , Acting as a senior point of contact for day-to-day queries, process interpretation and more complex operational items. , Working with internal teams and third-party providers to support timely completion of deliverables and resolution of operational issues. , Executing controls and maintaining supporting evidence to the required standard. , Contributing to operational resilience through accurate procedures, effective handovers and cross-training. , Identifying practical process improvements that enhance efficiency, accuracy, scalability and control effectiveness.
Required Experience
Solid experience in Investment Operations across the trade and post-trade lifecycle
, Experience and working knowledge of Aladdin. , Knowledge of fund operations and/or fund administration, with relevant exposure to NAV Oversight, valuation support, Investment Operations or related activities within an asset management environment. , Good understanding of EMEA fund ranges, structures and associated operational requirements. , Comfortable working with Aladdin.
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. ....Read more...
Type: Contract Location: Edinburgh, Scotland
Start: ASAP
Duration: 12 months
Posted: 2026-09-15 16:35:35
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Core-Asset Consulting is working with a leading investment management business to recruit a Senior Fund Administrator on a 12-month fixed-term contract based in Edinburgh. This role supports key Fund Administration activities, with a particular focus on NAV Oversight and Investment Operations across the investment lifecycle.
The role will involve: , Performing and overseeing allocated activities across Investment Operations and NAV Oversight, ensuring tasks are completed accurately, on time and in line with documented procedures and control requirements. , Supporting oversight of investment operations processes across the trade and post-trade lifecycle, including monitoring operational events, exception management and follow-up of open items. , Investigating and helping to resolve trade issues, cash and position discrepancies, NAV breaks, pricing or valuation exceptions and stakeholder queries. , Acting as a senior point of contact for day-to-day queries, process interpretation and more complex operational items. , Working with internal teams and third-party providers to support timely completion of deliverables and resolution of operational issues. , Executing controls and maintaining supporting evidence to the required standard. , Contributing to operational resilience through accurate procedures, effective handovers and cross-training. , Identifying practical process improvements that enhance efficiency, accuracy, scalability and control effectiveness.
Required Experience
Solid experience in Investment Operations across the trade and post-trade lifecycle
, Experience and working knowledge of Aladdin. , Knowledge of fund operations and/or fund administration, with relevant exposure to NAV Oversight, valuation support, Investment Operations or related activities within an asset management environment. , Good understanding of EMEA fund ranges, structures and associated operational requirements. , Comfortable working with Aladdin.
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. ....Read more...
Type: Contract Location: Edinburgh, Scotland
Start: ASAP
Duration: 12 months
Posted: 2026-09-10 11:28:06
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support the Pacific Northwest and Pacific Southwest Regions of our Western Division.
Preferred candidate will reside in the Mountain or Pacific time zone.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $57,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2026-09-09 23:13:10
-
JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support the Pacific Northwest and Pacific Southwest Regions of our Western Division.
Preferred candidate will reside in the Mountain or Pacific time zone.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $57,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2026-09-09 15:13:16
-
JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support the Pacific Northwest and Pacific Southwest Regions of our Western Division.
Preferred candidate will reside in the Mountain or Pacific time zone.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $57,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2026-09-09 15:11:25
