-
THE ROLE
My client now seeks an ASSOCIATE DIRECTOR PROJECT MANAGEMENT & COST MANAGEMENT to work in Milan, Italy to run their office.
You will need to speak fluent Italian and good English as many clients are international.
Projects are mainly hotels for new build, refurbishment and fit out and repositioning.
You will be in charge of the office and get involved in dealing with projects, clients and supervising staff and help to grow this office by cultivating and strengthening client relationships.
THE COMPANY
My client is a successful large firm of construction consultants with offices across the UK, the USA and the EU.
They provide both cost management and project management services.
THE CANDIDATE
You will be a Project Manager and / or Quantity Surveyor.
You must have gained experience of working in the hotel and hospitaltiy sectors with a particular focus on refurbishment and repositioning of existing hotels and the development of new build hotel properties.
You must have excellent client facing skills to be able to build relationships with clients and help to grow this office.
You should be able to manage a number of projects ensuring projects come in on time, within budget and give complete client satisfaction.
You should be able to lead a small team of project managers and quantity surveyors.
Be able to manage and resolve any disputes, outstanding fees and ensure compliance with health, safety and quality assurance standards.
You are likely to have at least fifteen years or more experience in the delivery of large construction projects from inception to completion and have five years or more experience of hospitality / hotel projects.
You will need to have a construction related qualification and possibly be chartered or similar.
Salary is negotiable in the range of Euro 75000 to Euro 100000 per annum discretionary bonus, lunch vouchers etc.
Please email a full c.v.
or give me, Denise Neville a call for an informal and confidential discussion on +44 20 7613 5555 or +44 20 8368 0025 or mobile +44 7836 350309 or take a look at our website on tedrecruitment.com ....Read more...
Type: Permanent Location: Milan, Italy
Start: ASAP
Salary / Rate: €75000 - €100000 per annum + Discretionary bonus, lunch vouchers etc.
Posted: 2025-03-25 15:43:00
-
THE ROLE
I am seeking a Senior Project Manager in the Building Construction industry who has fluent German or at least German at C1 level and good English to join a firm of construction consultants in Germany to join their growing office in Munich, Germany.
You will be responsible for the delivery of large construction projects in Munich and sometimes elsewhere in Germany.
You will work on construction projects from feasibility through project delivery dealing with cost, budgets, quality, risk management, coordination, monitoring, specifications, coordination of tenders and more.
My client is working on a range of projects including hotel and leisure, mixed use, residential and more.
You should have excellent communication skills in order to attend meetings, deal with contractors on site, speak with the client etc.
You will be an ambitious person who is keen to join a firm for a long term career and to move up within the company.
THE COMPANY
My client is a successful firm of construction consultants providing clients with Project Management and Quantity Surveying services.
THE CANDIDATE
You will be Degree qualified in a construction related subject e.g.
Construction Management, Construction Project Management, Building Surveying, Quantity Surveying, Architecture, Civil Engineering or other Building Construction subject.
You may be chartered or similarly qualified.
You will be at Senior level and be able to run projects from inception to completion with little or no supervision.
You will need to be able to use MS Project or Primavera or similar.
Ideally you will have been working for a firm of building construction consultants or worked client-side.
You must have an understanding of commercial and economic aspects of construction projects for budgets, cash flow etc.
You will need fluent or at least good German at C1 level.
Good English is also required.
Good communication skills are essential and to have the ability to deal with people at all levels.
Salary is negotiable according to experience but in the region of Euro 80000 to 100000 or more per annum depending on your experience plus other benefits.
Please email a full c.v.
or give me, Denise Neville a call for an informal and confidential discussion on +44 20 8368 0025 or mobile +44 7836 350309. ....Read more...
Type: Permanent Location: München (81249), Germany
Start: ASAP
Salary / Rate: €80000 - €100000 per annum + Bonus and other benefits
Posted: 2025-03-25 15:14:08
-
THE ROLE
I am seeking a Senior Project Manager in the Building Construction industry who has fluent German or at least German at C1 level and good English to join a firm of construction consultants in Germany to join their busy office in Berlin.
You will be responsible for the delivery of large construction projects in Berlin and sometimes elsewhere in Germany.
You will work on construction projects from feasibility through project delivery dealing with cost, budgets, quality, risk management, coordination, monitoring, specifications, coordination of tenders and more.
My client is working on a range of projects including hotel and leisure, mixed use, residential and more.
You should have excellent communication skills in order to attend meetings, deal with contractors on site, speak with the client etc.
You will be an ambitious person who is keen to join a firm for a long term career and to move up within the company.
THE COMPANY
My client is a successful firm of construction consultants providing clients with Project Management and Quantity Surveying services.
THE CANDIDATE
You will be Degree qualified in a construction related subject e.g.
Construction Management, Construction Project Management, Building Surveying, Quantity Surveying, Architecture, Civil Engineering or other Building Construction subject.
You may be chartered or similarly qualified.
You will be at Senior level and be able to run projects from inception to completion with little or no supervision.
You will need to be able to use MS Project or Primavera or similar.
Ideally you will have been working for a firm of building construction consultants or worked client-side.
You must have an understanding of commercial and economic aspects of construction projects for budgets, cash flow etc.
You will need fluent or at least good German at C1 level.
Good English is also required.
Good communication skills are essential and to have the ability to deal with people at all levels.
Salary is negotiable according to experience but in the region of Euro 80000 to 100000 or more per annum depending on your experience plus other benefits.
Please email a full c.v.
or give me, Denise Neville a call for an informal and confidential discussion on +44 20 8368 0025 or mobile +44 7836 350309. ....Read more...
Type: Permanent Location: Berlin, Germany
Start: ASAP
Salary / Rate: €80000 - €100000 per annum + Bonus and other benefits
Posted: 2025-03-25 15:10:37
-
THE ROLE
I am seeking a Project Manager in the Building Construction industry who has fluent German or at least German at C1 level and good English to join a firm of construction consultants in Germany to join their busy and friendly office in Munich.
You will work closely with a senior project manager or Associate project manager to help with the delivery of high value building projects.
You will work on construction projects from feasibility through project delivery dealing with cost, budgets, quality, risk management, coordination, monitoring, specifications, coordination of tenders and more.
My client is working on a range of projects including offices, hotel and leisure, mixed use, residential and more.
You should have excellent communication skills in order to attend meetings, deal with contractors on site, speak with the client etc.
You will be an ambitious person who is keen to join a firm for a long term career and to move up within the company.
THE COMPANY
My client is a successful firm of construction consultants providing clients with Project Management and Quantity Surveying services.
THE CANDIDATE
You will be Degree qualified in a construction related subject e.g.
Construction Management, Construction Project Management, Building Surveying, Quantity Surveying, Architecture, Civil Engineering or other Building Construction subject.
You may be chartered or be working towards chartered status in project management.
You are likely to be at Assistant or Junior Project Manager level currently with a year or two PM experience.
You will be keen to progress your career with a firm of consultants doing project management and project co-ordination.
You will need to have had some experience in the use of MS Project or Primavera or similar.
Ideally you will have been working for a firm of building construction consultants or worked client-side.
You must have an understanding of commercial and economic aspects of construction projects for budgets, cash flow etc.
You will need fluent or at least good German at C1 level.
Good English is also required.
Good communication skills are essential and to have the ability to deal with people at all levels.
You should be able to run projects with the help of a Senior Project Manager.
Salary is negotiable according to experience but in the region of Euro 50000 to 65000 per annum depending on your experience plus other benefits including a discretionary bonus scheme.
Please email a full c.v.
or give me, Denise Neville a call for an informal and confidential discussion on +44 20 8368 0025 or mobile +44 7836 350309. ....Read more...
Type: Permanent Location: München (81249), Germany
Start: ASAP
Salary / Rate: €50000 - €650000 per annum + Bonus and other benefits
Posted: 2025-03-20 13:10:02
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The WTI Inspection Scheduler is responsible for scheduling and dispatching all inspections for WTI.
This position ensures that the regional responsibilities are managed, tracked, and executed timely.
This role must have excellent communication and organizational skills.
This role will be responsible for scheduling and overseeing the inspection volume for an assigned division.
Ensuring project volume is managed and executed within established business rules and objectives.
Key responsibilities include accurate field reporting, timely completion of jobs, and project backlog management.
This position will have the authority to make scheduling changes as required to manage scope changes, unplanned work, and weather-related changes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist with the scheduling and onboarding of the field technician team. Assist with schedule communication with regional Sales Representatives and management. Assist with travel and hotel arrangements for inspection routes. Conduct and foster professional and timely communication (utilizing various communication methods) with the regional support teams for all work-related matters.
Assist with managing data and information across multiple platforms, including SAP, Excel, Sharepoint, and more.
Assist with schedule communication between customer and technician. Interact with cross-functional groups, and internal and field representatives in efforts to gather, coordinate, and complete paperwork and information. Maintain an updated customer contact list. Ability to determine escalation of communications as needed to management Special projects as needed.
OTHER SKILLS AND ABILITIES:
Superior written, oral, and digital communication skills. Ability to collaborate and work closely with other teams and departments. Computer Literacy, )365 suite, SAP, Excel, Word, IOS. Organizing, planning, and prioritizing administrative business functions. Performing Administrative activity: performing day-to-day administrative tasks such as maintaining, tracking, and management of paper and electronic data. Organizing, planning, and prioritizing work: developing specific goals and plans to prioritize, organize, and accomplish work. Experience with Project Management and Gantt charts is a plus but not a requirement. Knowledge of customer service principles and practices. Familiarity with Microsoft Office products, such as Excel, PowerPoint, and Word, and key social media tools. Ability to consistently demonstrate the company's values of hard work and insight and to remain effective in their approach to work. Have a resilient attitude toward challenges and the ability to manage pressure.
Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:18:11
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:17:29
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:17:28
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:12:31
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The WTI Inspection Scheduler is responsible for scheduling and dispatching all inspections for WTI.
This position ensures that the regional responsibilities are managed, tracked, and executed timely.
This role must have excellent communication and organizational skills.
This role will be responsible for scheduling and overseeing the inspection volume for an assigned division.
Ensuring project volume is managed and executed within established business rules and objectives.
Key responsibilities include accurate field reporting, timely completion of jobs, and project backlog management.
This position will have the authority to make scheduling changes as required to manage scope changes, unplanned work, and weather-related changes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist with the scheduling and onboarding of the field technician team. Assist with schedule communication with regional Sales Representatives and management. Assist with travel and hotel arrangements for inspection routes. Conduct and foster professional and timely communication (utilizing various communication methods) with the regional support teams for all work-related matters.
Assist with managing data and information across multiple platforms, including SAP, Excel, Sharepoint, and more.
Assist with schedule communication between customer and technician. Interact with cross-functional groups, and internal and field representatives in efforts to gather, coordinate, and complete paperwork and information. Maintain an updated customer contact list. Ability to determine escalation of communications as needed to management Special projects as needed.
OTHER SKILLS AND ABILITIES:
Superior written, oral, and digital communication skills. Ability to collaborate and work closely with other teams and departments. Computer Literacy, )365 suite, SAP, Excel, Word, IOS. Organizing, planning, and prioritizing administrative business functions. Performing Administrative activity: performing day-to-day administrative tasks such as maintaining, tracking, and management of paper and electronic data. Organizing, planning, and prioritizing work: developing specific goals and plans to prioritize, organize, and accomplish work. Experience with Project Management and Gantt charts is a plus but not a requirement. Knowledge of customer service principles and practices. Familiarity with Microsoft Office products, such as Excel, PowerPoint, and Word, and key social media tools. Ability to consistently demonstrate the company's values of hard work and insight and to remain effective in their approach to work. Have a resilient attitude toward challenges and the ability to manage pressure.
Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:11:46
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:11:05
-
Bars Manager
Maria Logan Recruitment have an exciting opportunity for an experienced Beverage Manager to join this ever popular 4-star hotel in Dublin South.
The ideal candidate will be passionate about food & beverage and dedicated to providing an amazing customer service.
You will manage all aspects of the bars while developing and mentoring your team to provide a first-class beverage experience.
This role will suit a real leader who has a proven track record in people management and delivering the very best to our industry.
If this is the role for you, please apply through the link below. ....Read more...
Type: Permanent Location: Dublin South, Republic of Ireland
Salary / Rate: €45000 - €50000 per annum
Posted: 2025-03-19 09:30:41
-
Bar Manager - Luxury 5
* Hotel
Maria Logan Recruitment have an exciting opportunity for a passionate Bar Manager to join this stunning, luxury 5
* Hotel in Kerry.
The ideal candidate will be passionate about all things beverage and dedicated to providing an amazing customer service.
You will manage all aspects of this intimate bar while developing and mentoring a small team of 4 to provide a first-class beverage experience.
This role will suit a real leader who has a proven track record in people management and delivering the very best to our industry.
If this is the role for you, please apply through the link below. ....Read more...
Type: Permanent Location: Kerry, Republic of Ireland
Salary / Rate: €40000 - €45000 per annum
Posted: 2025-03-19 09:29:23
-
Terres de France recrute un(e) responsable de résidence de tourisme.
Vous serez responsable de l'accueil client, de la caisse et de l'application des procédures du groupe.
Vous encadrez les équipes sur place et veillerez au respect des réglementations.
Terres de France est une chaine familiale, spécialisée dans la gestion, l'exploitation et la commercialisation, d'appart'hôtels & résidences vacances en France.
Spécialisé dans le tourisme vert, notre groupe souhaite promouvoir un tourisme nature et responsable.
Rejoignez dès à présent un groupe en pleine évolution avec des perspectives fortes et venez faire partie à nos côtés de cette belle aventure, dans une ambiance familiale, avec une soif constante de relever de nouveaux challenges.
Notre taille nous permet une accessibilité et une réactivité appréciées, ce qui place la créativité et les initiatives de nos collaborateurs au centre même de nos stratégies.
Pour en savoir plus sur le GROUPE TERRES DE FRANCE
Dans le cadre d'un renforcement de nos équipes, nous recrutons un responsable hébergement pour la résidence hôtelière : Responsable de résidences implantée à La Roche-Posay.
Vous serez responsable de l'accueil client, de la gestion et de l'organisation des arrivées et des départs, de la caisse et de l'application des procédures Terres de France.
Vous aurez comme principales missions :
Encadrer, coordonner et contrôler l'ensemble du personnel des différents services : Accueil, ménage et entretien/maintenance (2 à 5 personnes)
Participer au recrutement avec la direction du groupe
Garantir les niveaux de qualité des prestations et satisfaction client
Gérer les stocks et superviser les approvisionnements de la résidence
Superviser le contrôle des dépenses Fluides (eau et électricité)
Participer à l'animation commerciale locale (Offices de tourisme, société locales, associations…)
Votre objectif premier : que le client reparte avec le sourire !
Nous recherchons des collaborateurs passionnés, soucieux de la relation de service et garant de la qualité avec le sens du détail et un œil client.
Vous êtes une personne dynamique, polyvalente, joviale, avec un sens de l'accueil indéniable.
Si votre ambition est de travailler dans le tourisme et que vous êtes plein(e) d'initiatives et d'idées, que vous aimez les défis, alors ce poste est fait pour vous.
Contactez-nous.
Compétences souhaitées :
Leadership
Sens commercial
Rigueur et organisation
Pratique de l'anglais oral
Expérience minimum de 2 ans obligatoire
Une formation sur nos produits et nos procédures
Avantages sociaux (réduction voyages dans les résidences de notre groupe)Conditions de travail : nous travaillons dans la bonne humeur, bienveillance, l'épanouissement de nos salariés est au cœur de notre management
En savoir plus sur nos valeurs : Les valeurs Terres de FrancePOSTULER en ligne ou voir nos autres offres
Apply for this ad Online! ....Read more...
Type: Contract Location: Poitiers, France
Start: 01/04/2025
Duration: 8
Salary / Rate: €2400 - €2600 mois + Réduction voyage, possibilité de logement
Posted: 2025-03-17 08:17:40
-
Accommodation Manager - €40-45K - Wicklow
Maria Logan Recruitment have an amazing opportunity for an experienced Accommodation profession to join this beautiful in Wicklow.
All bedrooms and public areas are designed to an extremely high standard and have just been fully refurbished.
This is an exciting opportunity for someone to be part of this amazing hotel's journey offering delivering a best in class guest experience.
You will promote positive culture and take a hands-on approach to training and mentoring your team, driving them forward in their own professional growth and development.
The successful person will be responsible for leading and managing the accommodation & housekeeping department, ensuring the highest standards of cleanliness, comfort, and service are maintained throughout the hotel.
The ideal candidate will have experience in a similar role, or be looking to take the next step in their management career.
If you are a seasoned hospitality professional passionate about delivering the highest level of service, and being part a friendly team that takes pride in their work, please sumit your CV below for more information ....Read more...
Type: Permanent Location: Wicklow, Republic of Ireland
Salary / Rate: €40000 - €45000 per annum
Posted: 2025-03-11 10:48:47
-
Executive Sous Chef
Salary up to 60,000 EUR per annum
Things to know:
International Hotel Group
The hotel is located in Munich, Germany
Things you will be doing as the Executive Sous Chef:
Reports to the Hotel Executive Chef
Responsible for running and overseeing all sections in the kitchen operation.
Managing and mentoring the junior brigade
Maintaining all aspects of the kitchen management
Undertaking regular inventory checks
You'll be a great fit if you have:
Strong Sous Chef experience within the luxury hotel market
Have great communication skills.
The ability to converse in English and German
Have team management skills.
Good level of numeracy
An approachable manner.
Positive attitude with a commitment to delivering a high level of customer service.
Flexibility to work at the weekends, days, and evenings.
LEGAL REQUIREMENTS
In line with present EU working requirements, all candidates are required to provide proof of eligibility to work in the EU.
Spayse's undertaking is as a recruitment agent in this role and is bound by the requirements requested by our client.
....Read more...
Type: Permanent Location: Munich, Germany
Start: ASAP
Salary / Rate: Up to €60000 per annum
Posted: 2025-03-10 12:42:45
-
Head ChefPackage up to £60,000 per year
Things to know:, Multiple locations to choose, Michelin-starred restaurant Group
Things you will be doing as a Head Chef:, Develop, mentor, and train the team through leadership and coaching., Responsible for managing the day-to-day operation in the kitchen., Ensure the food standards are maintained., Continually review and refresh menu offerings., Cost control, monitoring performance in all areas of the kitchen., Regular hygiene audits.
You will be a great fit if you have:, Experience as a Head Chef in a well-established restaurants, hotels or clubs, An open mindset and innovative skills, Strong planning skills, Team management skills
LEGAL REQUIREMENTS: In line with present UK working requirements, all candidates are required to provide proof of eligibility to work in the UK.
Spayse's undertaking is as a recruitment agent in this role and is bound by the requirements requested by our client. ....Read more...
Type: Permanent Location: London, England
Start: ASAP
Salary / Rate: Up to £60000 per annum
Posted: 2025-03-10 12:38:30
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-08 22:39:32
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-08 06:07:19
