JOB DESCRIPTION
Job Overview:
The Divisional Coordinator will be responsible for facilitating and tracking multiple WTI initiatives within the division.
This role involves working closely with WTI leadership and field technicians to ensure successful implementation of multiple programs and initiatives designed to support WTI field teams.
This role will work hard to support the WTI field technicians and work closely with the Dispatching and Planning Coordinator to provide tier 1 support.
The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a dynamic environment.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinating new hire onboarding and training for WTI field techs within the division.
(including but not limited to) Own the new hire onboarding process including first communication, scheduling training and tracking progress through the employee's tenure. New hire PPE and replacement PPE via Grainger for the WTI field team Manage clothing orders for the field Identify and support training needs in the division Collect, track and report key divisional field measurements (including but not limited to) Utilization Home Depot Apprentice program Bid and proposal tracking Making any necessary time corrections to field hours in SAP Support the field tech winter trainings by coordinating logistics and resources Back up the Dispatching and Planning Coordinator as a tier 1 field support
Oversee the key divisional programs including the apprentice program and the boot program Maintain and track apprenticeship, files, and documents in compliance with organizational standards. Communicate when goals and milestones in the apprentice programs have been reached Manage and monitor and allocation of Home Depot Manage and engage the field to support a successful yearly Boot Program Serve as the primary point of contact for the division, ensuring effective communication between departments, managers, and senior leadership.
Qualifications:
Education: High school diploma or equivalent
Experience: minimum of 2 years of experience in a coordination or an administration role, preferably within the division of focus. Ability to travel 25%
Skills: Strong organizational and time management abilities. Excellent verbal and written communication skills. Ability to work independently and as part of a team. Proficiency in office software (e.g., Microsoft Office Suite, SAP, ) and project management tools (e.g.
Hotel Engine, Concur). Problem-solving skills and the ability to manage multiple tasks or projects simultaneously. Knowledge of industry-specific processes and procedures may be an advantage. The salary range for applicants in this position generally ranges between $53,000 and $60,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Tremco offers a variety of benefits to its employees, including but not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-05-05 23:09:40
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-05-05 23:09:39
Field Ventilation Cleaner
Birmingham
£28,000 - £32,000 (OTE £36,000+) + Vehicle + Door to Door + Overtime + Bonus + Training + Pension + Stability
Work for an organisation that prides themselves on their company culture - where you are more than just a number.
Their employees enjoy the flexibility of field-based roles, the stability of a company that has been going strong for over 25 years, and the opportunity to grow within the business.
As a Field Duct Cleaner, you'll find not only a job but a long-term career with opportunities to progress and develop.
This company is a family-run business with a passion for providing top-tier fire safety and hygiene compliance solutions to commercial kitchens, restaurants, and facilities across the UK.
They are looking for a Field Ventilation Cleaner who is going to come in and be at the forefront of their operations, ensuring that they deliver top-quality compliance cleaning services.
Apply for a career, not just a job, where you'll be valued, supported, and have the opportunity to grow, with a family-oriented culture, and the flexibility to take on diverse challenges across a regional patch.
Your role as a Field Ventilation Cleaner will include:
*Field based role covering Birmingham and surrounding areas
*Supervise and collaborate with field operatives to complete cleaning tasks.
*Manage compliance services, including duct cleaning, fire damper testing, and temperature monitoring.
*Occasional stayaway, with hotels, meals and travel paid
*Overtime (paid time and a half)
As a Field Ventilation Cleaner, you will need:
*A background in Facilities Management maintenance
*Experience in extract, duct cleaning or ventilation is beneficial
*IT Literate
*Good attitude
If you are interested in this role, please apply or call Ben Francis on 07537153940.
Key words: Compliance Supervisor, Fire Duct Cleaner, Cleaning Operative, Cleaning Supervisor, Commercial Cleaner, Kitchen Extractor, Ventilation, Birmingham, Worcester, Leicester, Nottingham, Telford, Coventry, Wolverhampton, Stoke
This vacancy is being advertised by Future Engineering Recruitment Ltd.
The services of Future Engineering Recruitment Ltd are that of an Employment Agency.
Future Engineering Recruitment Ltd can only accept applications from candidates who have a valid legal permit or right to work in the United Kingdom.
Potential candidates who do not have this right or permit, or are pending an application to obtain this right or permit should not apply as your details will not be processed.
We will endeavour to respond to all applicants however due to the sheer volume of response, we can only guarantee that candidates who have been shortlisted will be contacted
....Read more...
Type: Permanent Location: Birmingham, England
Start: ASAP
Salary / Rate: £28000 - £32000 per annum + Car + Pension + Immediate start
Posted: 2025-04-30 17:17:53
Food and Beverage SupervisorBromley Court HotelBromley, KentSalary: £28,000 (plus gratuities)Full time, 45 hours per week, 5 out of 7 days, including evenings and weekends. At the Bromley Court Hotel, we are proud of our rich 200-year history and years of experience in offering comfortable surroundings, superb food and personal service to all our guests.
Whether it's for a leisure or business stay, or even a special occasion.
We have the facilities to create an outstanding customer experience for all to enjoy. Throughout our hotel, we have extensive F&B facilities, with 8 meeting & function rooms, from a boardroom of 4 to a sit-down meal for 150 guests.
Our beautiful Garden restaurant at full capacity can sit 230 guests.
We also offer smaller more intimate private dining options for our customers. The Bromley Court Hotel is looking for an experienced hotel Food and Beverage supervisor who will work alongside the Restaurant and Bars Manager in delivering outstanding customer service in a large volume hotel.
The ideal candidate is…. , Someone with a proven track record in high-volume hotel operations, Someone who has multiskilled attributes they can bring to the team, serving all restaurant dining periods, running a wedding, working alongside our bars team, or hosting and running a conference., Someone who is looking to progress in their career, Has experience in a similar-sized property, ‘Sleeves rolled up' work ethic, Someone who can deliver targets and goals set by management, Someone who enjoys looking after customers, Experience in training other team members in the department The following are also offered with the position: Suit provided, meals on duty, pension scheme and 30 days annual leave. If you believe that you are the special ‘someone', then please apply. Please click ‘Apply' to forward a copy of your CV. Good Luck! ....Read more...
Type: Permanent Location: South London, England
Start: ASAP
Salary / Rate: Up to £28000.00 per annum + + gratuities
Posted: 2025-04-29 09:18:23
