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A superb opportunity has arisen for an experienced Patent Administrator to join a leading IP firm as they look to further expand their team.
This role can be undertaken in any of their Scottish offices on a hybrid basis.
The Role
As a skilled Patent Administrator, you will report directly to the Formalities Team Leader and play a crucial role within the team, assisting Patent Attorneys in providing an excellent service to a variety of clients.
What's in it for You?
A competitive package: Dependant on experience, skills and dedication.
Career Development: Access to professional development opportunities.
Autonomy and Support: You'll be given your own workload and have the backing of a collaborative and knowledgeable team.
Work/Life Balance: A progressive culture where your wellbeing is valued.
Key Responsibilities
You will be experienced in and have knowledge of the following areas:
, Processing all incoming communications.
, Generating documentation to internal and external clients.
, File searching and filing electronic correspondence using the Document Management System.
, Working knowledge of Inprotech.
, Monitoring due dates and reminder lists and following up as required.
, Communicating with external parties to resolve queries and/or obtain instructions.
, Recording service charges and generating invoices.
, Accessing external information sources to check and retrieve relevant information.
About You
, It's imperative that you possess a good level of patent experience, ideally 2 years gained from a previous position.
, You'll be able to demonstrate a methodical approach to your work.
, Excellent written and verbal communication skills.
, The ability to work calmly under pressure and to tight deadlines.
, Experience of working in a paperless environment.
, Preferably but not essentially, experience of a document management system.
Please do contact Tim Brown today to discuss this fantastic Patent Administrator opportunity in more detail on 0113 467 9798 or via tim.brown@saccomann.com
....Read more...
Type: Permanent Location: Glasgow, Scotland
Posted: 2025-03-26 10:20:10
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A superb opportunity has arisen for an experienced Patent Administrator to join a leading IP firm as they look to further expand their team.
This role can be undertaken in any of their Scottish offices on a hybrid basis.
The Role
As a skilled Patent Administrator, you will report directly to the Formalities Team Leader and play a crucial role within the team, assisting Patent Attorneys in providing an excellent service to a variety of clients.
What's in it for You?
A competitive package: Dependant on experience, skills and dedication.
Career Development: Access to professional development opportunities.
Autonomy and Support: You'll be given your own workload and have the backing of a collaborative and knowledgeable team.
Work/Life Balance: A progressive culture where your wellbeing is valued.
Key Responsibilities
You will be experienced in and have knowledge of the following areas:
, Processing all incoming communications.
, Generating documentation to internal and external clients.
, File searching and filing electronic correspondence using the Document Management System.
, Working knowledge of Inprotech.
, Monitoring due dates and reminder lists and following up as required.
, Communicating with external parties to resolve queries and/or obtain instructions.
, Recording service charges and generating invoices.
, Accessing external information sources to check and retrieve relevant information.
About You
, It's imperative that you possess a good level of patent experience, ideally 2 years gained from a previous position.
, You'll be able to demonstrate a methodical approach to your work.
, Excellent written and verbal communication skills.
, The ability to work calmly under pressure and to tight deadlines.
, Experience of working in a paperless environment.
, Preferably but not essentially, experience of a document management system.
Please do contact Tim Brown today to discuss this fantastic Patent Administrator opportunity in more detail on 0113 467 9798 or via tim.brown@saccomann.com
....Read more...
Type: Permanent Location: Edinburgh, Scotland
Posted: 2025-03-26 10:14:11
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A superb opportunity has arisen for an experienced Patent Administrator to join a leading IP firm as they look to further expand their team.
This role can be undertaken in any of their Scottish offices on a hybrid basis.
The Role
As a skilled Patent Administrator, you will report directly to the Formalities Team Leader and play a crucial role within the team, assisting Patent Attorneys in providing an excellent service to a variety of clients.
What's in it for You?
A competitive package: Dependant on experience, skills and dedication.
Career Development: Access to professional development opportunities.
Autonomy and Support: You'll be given your own workload and have the backing of a collaborative and knowledgeable team.
Work/Life Balance: A progressive culture where your wellbeing is valued.
Key Responsibilities
You will be experienced in and have knowledge of the following areas:
, Processing all incoming communications.
, Generating documentation to internal and external clients.
, File searching and filing electronic correspondence using the Document Management System.
, Working knowledge of Inprotech.
, Monitoring due dates and reminder lists and following up as required.
, Communicating with external parties to resolve queries and/or obtain instructions.
, Recording service charges and generating invoices.
, Accessing external information sources to check and retrieve relevant information.
About You
, It's imperative that you possess a good level of patent experience, ideally 2 years gained from a previous position.
, You'll be able to demonstrate a methodical approach to your work.
, Excellent written and verbal communication skills.
, The ability to work calmly under pressure and to tight deadlines.
, Experience of working in a paperless environment.
, Preferably but not essentially, experience of a document management system.
Please do contact Tim Brown today to discuss this fantastic Patent Administrator opportunity in more detail on 0113 467 9798 or via tim.brown@saccomann.com
....Read more...
Type: Permanent Location: Aberdeen, Scotland
Posted: 2025-03-26 10:14:03
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Job Description:
We are working on an exciting opportunity for a Senior Fund Administrator to join the Private Capital Fund Administration team at a global financial services firm in their Glasgow office.
The successful candidate will work with their team to provide Private Capital fund administration, corporate services and investor services to private equity funds and underlying private equity fund vehicles ensuring that they are fully compliant with fund documentation, legal and regulatory requirements to which they are subject.
Skills/Experience:
Studying towards an accounting (e.g.
ACCA) or a similar qualification.
Good understanding of the Private Capital industry is desirable
Experience of Private Capital and fund administration is desirable
Good understanding of fund structures and fund cash flows
Experience in the preparation of distribution/capital call notices
Experience in the preparation and execution of client payments i.e.
invoice, investment, distribution and bridge facility repayment packs is desirable
Strong attention to detail
Core Responsibilities:
Prepare fund distribution and call notices to investors in accordance with the fund agreements and legal and regulatory requirements, including liaison with the Investor Relations team regarding the sending of notices to investors.
Prepare payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments.
Assist with the preparation and compilation of board packs.
Assist in execution of documents and other ad hoc administrative client and investor requests.
Assist the Corporate Services team with the preparation of agendas, board minutes and board packs as required for all scheduled and ad hoc board meeting.
Day to day production contact with investor relations & other departments within the company to ensure that funds comply with statutory and regulatory requirements.
Liaise with various external and internal parties in the day-to-day administration of the Fund and other custom reporting and projects for specific investor needs.
Liaise with internal and external auditors and assist with the year-end/interim audit process via a monitored timetable and audit requirement list.
Assist in analysing investment proposals to ensure potential fund acquisition meet fund investment criteria.
Ensure compliance with all relevant internal processes, procedures and controls when discharging Fund Administration duties, using the appropriate system or platform in order to do so.
Support management in ensuring all checklists utilised in review and sign off clearly document controls and are kept up to date.
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16040
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
Type: Permanent Location: Glasgow, Scotland
Start: ASAP
Posted: 2025-03-25 08:41:59
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Business Support Administrator Location: Hybrid - 2 days In Lancaster and 3 days from home
Citation Cyber are a cyber security services company based in the UK, with offices in Lancaster and Manchester.
We offer a range of cyber security solutions, from threat mitigation to testing, training and much more.
We are not only thought leaders in the cyber security field, but our main office is based at Lancaster University, recognised as the Centre of Excellence in Cyber Security Research.
Citation Cyber are part of the Citation group of companies, one of the UK's leading providers in Cyber, Health and Safety, HR, Employment Law and ISO services to businesses.
We are looking for a highly organised and detail-oriented Business Support Administrator to manage bookings, credit control, and customer queries.
This role requires excellent organisational skills, the ability to work to deadlines, and a customer-centric approach.
The role, Administrative Support: Manage all bookings, diaries, and related administrative tasks., Credit Control: Oversee and maintain credit control processes, ensuring timely payments., Customer Queries: Handle customer inquiries efficiently via email., Sales Admin: Track and manage all auto-renew subscriptions, ensuring smooth renewals.
Also Ensure smooth fulfilment of sales once transactions are completed., CRM Management: Work on Pipedrive (or similar CRM) to update records and track customer interactions., Deadline Management: Work efficiently to meet all deadlines and organisational goals., Email Communication: Maintain professional email correspondence with clients.
Here's a taste of the perks we roll out for our extraordinary team members:25 Days of Holiday + Bank: We're talking sun-soaked beaches, snow-capped mountains, or simply your favourite cosy spot at home.
Take your well-deserved break with 25 days of holiday, plus those cherished bank holidays.
Birthday Bliss: Your birthday isn't just another day on the calendar; it's YOUR day! Enjoy it in style with a day off, because at Citation, we believe in celebrating YOU.
Post-Wedding Bliss: Newlyweds, we've got something special for you too! Extra weeks of holiday to bask in the glow of post-wedding happiness.
Growing Families: We're all about supporting our Citation family, and that includes expectant parents.
Vouchers and special perks await to celebrate the newest addition to your family.
Healthcare cash plan: Your well-being is our priority.
That's why we offer private healthcare to ensure your peace of mind and keep you feeling your best.
Pawternity Leave: Welcoming a new furry friend? Enjoy a day off on us to give your new cat or dog the ultimate welcome home experience!
Community Days: Looking to give back? Take a day off to volunteer and make a positive impact in your community or support your favourite charities.
Join us at Citation, where success comes with unbeatable perks and a culture that truly celebrates your achievements! ....Read more...
Type: Permanent Location: Lancaster, England
Start: ASAP
Posted: 2025-03-24 23:35:03
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About Us:
We are a fast-paced recruitment agency looking for a highly motivated Business Administrator to join our team.
This is an exciting opportunity for someone with recruitment experience who thrives in a dynamic environment and is eager to learn and grow.
Key Responsibilities: , Provide administrative support to the recruitment team, ensuring smooth day-to-day operations. , Manage candidate databases, update records, and maintain compliance documentation. , Liaise with clients and candidates, handling queries professionally and efficiently. , Assist with job postings, CV screening, and interview scheduling. , Prepare reports and maintain recruitment KPIs. , Handle general office administration tasks to support business efficiency.
What We're Looking For: , Experience in recruitment or a similar fast-paced environment. , Fast thinker, proactive, and able to handle multiple tasks under pressure. , Strong organizational skills with great attention to detail. , Excellent communication skills, both written and verbal. , Willingness to learn and adapt quickly to industry changes. , Proficiency in Microsoft Office (Word, Excel, Outlook) and CRM systems.
Why Join Us? , Work in a fast-moving, exciting industry with career growth opportunities. , Supportive team environment with training and development. , Competitive salary with potential for bonuses or incentives. ....Read more...
Type: Contract Location: Birmingham, England
Salary / Rate: £21000 - £23000 per annum
Posted: 2025-03-24 15:33:30
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An opportunity has arisen for a Sales Progressor to join a well-established estate agency.
This role offers excellent benefits and a salary of £22,500 basic, £26,000 OTE.
As a Sales Progressor, you will be providing vital administrative and sales coordination support, ensuring smooth property transactions from start to finish.
You will be responsible for
* Handling initial enquiries and supporting potential buyers with information on shared ownership schemes
* Preparing and updating marketing materials for resale listings
* Coordinating property exchanges and completions in a timely manner
* Liaising with solicitors, buyers, sellers, and mortgage professionals
* Maintaining accurate records and supporting sales correspondence
* Producing and distributing property listing details
* Assisting with both customer and internal branch queries
* Ensuring properties are promoted across relevant platforms (e.g.
Rightmove, Zoopla)
What we are looking for
* Previously worked as a Sales Progressor, Sales Administrator, Property Sales Administrator, Sales Support Coordinator or in a similar role.
* Prior experience in estate agency, property sales progression, conveyancing, mortgage processing, or administrative support within financial services
* Excellent telephone manner and written communication skills
* Proficient with Microsoft Office (Outlook, Word, Excel) and capable of learning new software quickly
What's on offer
* 33 days of paid holiday
* An additional day off for your birthday
* Company pension and life insurance
* Employee rewards and wellbeing incentives
* Access to an employee assistance scheme
* Free on-site parking
This is a great opportunity for a Sales Administrator to join a dynamic and rewarding environment where your skills will make a genuine difference.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Pulborough, England
Start:
Duration:
Salary / Rate: £22500 - £26000 Per Annum
Posted: 2025-03-24 08:50:42
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TRAINEE ADMINISTRATOR THURSDAY - MONDAY - WEEKEND WORK SALISBURY Up to £27,000 + TRAINING & DEVELOPMENT
THE OPPORTUNITY:
We're exclusively recruiting on behalf of leading and highly successful business.
If you are working in a similar Customer Service, Administrator, Receptionist or Customer Experience role, and you're looking to advance your career in a fun and fast-paced business, this opportunity is not to be missed!THE ROLE:
Handling incoming calls, emails and online enquiries promptly and efficiently
Processing bookings using an online booking system
Handling customer concerns, enquiries and complaints
Managing booking rescheduling and modifications
Processing refunds where applicable
Ensuring customer records are kept up to date
Providing customers with relevant information about their bookings both in advance and on the day
Providing administrative support to the Operations team
THE PERSON:
Experience in a Customer Service
Excellent communication skills and ability to liaise with customers
Strong problem solving abilities
Able to work well in a fast-paced and sometimes pressurised environment
Intermediate user of Microsoft Office packages
Strong attention to detail
Excellent organisational skills
Confident to work efficiently as part of a team
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Salisbury, England
Start: ASAP
Salary / Rate: £25000.00 - £30000.00 per annum + Excellent Progression + Development
Posted: 2025-03-23 23:35:03
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My client is a multi award winning, top tier Legal 500 law firm is seeking an Legal Teams Administrator to asisst the Conveyancing team.
This is an exciting opportunity to be an integral part of a dynamic legal team, with great career progression opportunities.
Key Responsibilities
Assisting solicitors and conveyancers with administrative tasks, including file management and document preparation.
Handling client correspondence via email and telephone, ensuring a high level of professionalism and confidentiality.
Liaising with clients, estate agents, mortgage lenders, and other third parties.
Managing diaries, scheduling appointments, and organising meetings.
Processing legal documents and maintaining accurate records.
What Were Looking For
Min 6 months experience in a legal or conveyancing environment.
Strong administrative skills with high attention to detail.
Excellent communication and organisational skills.
Ability to work under pressure and meet deadlines.
Proficiency in Microsoft Office and case management systems (desirable).
This is a great opportunity to join a fantastic firm.
If you are interested in this role, please send a copy of your CV to Ben at b.richardson@clayton-legal.co.uk or alternatively 01213681833 you can call on .
Additionally, refer a friend or colleague to us and receive £500 in vouchers if we assist them in securing a new career.
Terms apply
At Clayton Legal we passionately believe your talent matters, so we specialise in recruiting the best legal talent and connecting this to the right opportunities.
Clayton Legal is recognised as the talent partner of choice with clients ranging from small legal practices to international and global law firms.
Whether youre looking for total recruitment outsourcing or a single appointment, or an overview of the recruitment market our award recognised service can confidently meet your talent needs. ....Read more...
Type: Permanent Location: Shirley,England
Start: 21/03/2025
Salary / Rate: £23159 per annum
Posted: 2025-03-21 15:37:03
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Sacco Mann are working in partnership with one of the leading IP firms, assisting them with their search for a talented Trademark Paralegal.
The Role
This Trademark Paralegal opportunity is a hugely important one, requiring that you work across multiple offices within the business, providing full Trademark support to Attorneys as well as ad hoc administrative support across the wider Trademark group.
What's in it for You?
, Competitive Package: A market leading financial package.
, Career Development: Access to professional development opportunities and clear progression pathways.
, Hybrid working: 2 days in the office and 3 days working from home.
, Autonomy & Support: Take charge of your own workload whilst enjoying the backing of a collaborative and knowledgeable team.
, Work-Life Balance: A healthy approach with regular wellbeing events.
Key Responsibilities
, Processing Trademark recordals including assignments, change of name and address, seniority and renewals.
, Recording and processing all takeover cases.
, Updating the firm's database with all relevant changes, such as extension of deadlines, changing contact details and transference or abandonment of Trademarks.
, Processing Trademark registration certificates, publications and other notices.
, Communicating with Partners and Attorneys across the Trademark team, as well as clients and foreign agents.
About You
The ideal candidate will be pragmatic, client-focused, and ready to make an impact.
You will have:
, At least 2 years' experience working within Trademarks.
, Excellent written and verbal communication skills.
, Experience of Intellectual Property databases and IT systems, ideally Inprotech.
, A proactive and forward-thinking approach.
, Experience working as part of a team and autonomously.
If you would like to discuss this superb London based Trademark Paralegal opportunity in more detail, please contact Tim Brown on 0113 467 9798 / tim.brown@saccomann.com
Alternatively, if you think anyone in your network might be interested in this role, then please do share our details, we offer a reward for successful referrals! For full terms, please visit our website.
....Read more...
Type: Permanent Location: London, England
Posted: 2025-03-21 12:57:33
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AV Operations Coordinator - This is a new role working alongside / with the Operations Director to help develop and manage the operations of a specialised AV Systems Integrator.
The position will suit someone that is working within the AV industry and comes with some technical understanding of AV and the steps taken in making AV install projects come in
On time on budget.
You will need to be highly organised and absolute WHIZZ with paperwork, as well as getting up to speed on the companies in house procedures / processes,
whilst also having the ability to liaise with AV engineers as well as the wider AV engineering Team.
This is an office based role based in Hertfrodshire.
Service and time management
Are an integral part of the role and will see you working to the highest standards.
If this role is off interest then please send me your full AV CV ASAP
AV A-V A/V AUDIOVISUAL AUDIO-VISUAL AUDIO/VISUAL INSTALLATION INTEGRATION CEDIA CUSTOM CI CRESTON LUTRON COORDINATOR CO-ORDINATOR ADMIN ADMINISTRATOR
OPS OPERATION SERVICE CEDIA HOME-AUTOMATION HOME-CINEMA LIGHT SOUND
YOU MUST BE LIVING IN THE UK AND ALLOWED TO WORK HERE LEGALLY AND SHOW A CLEARLY DEFINED SKILL SET WITHIN THE CV ....Read more...
Type: Permanent Location: Hertfordshire, England
Salary / Rate: £35000 - £40000 per annum
Posted: 2025-03-21 09:01:19
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As Administrator you will be joining an established and growing catalogue and web-based brand, located just outside Oxford.
Offering a competitive salary, Monday to Friday office hours the company who offer a lifestyle range, including clothing and accessories.
The role is a full time, fixed term contract for 7 months to cover maternity leave.
They have a friendly, supportive and collaborative culture working well together to achieve excellent results.
Purpose of the role: To support the Buying team in managing the selection and production processes for the catalogue.
Key Responsibilities for the Administrator Role:
Filing all invoices for ordering, logging and returning samples from suppliers
Organising samples for selection, photo shoots, logging all items on excel
Accurately recording information managing all administration related to product selected
Writing detailed product descriptions for the Buyer to use in web and catalogue copy
Organising all pack ups for photo shoots
Logging details of all books and stationery
Creating a bank of images for website and catalogue
Checking copy information for website matches and catalogues
Dealing with any customer or warehouse queries to resolve any quality issues or providing additional information.
Checking catalogue layouts and proofs ensuring all correct products are listed
General admin support
Key Skills Required for the Administrator Role:
Detail orientated
Organised, used to working to deadlines
Confident communicator
Work well under pressure and able to multitask
Adaptable in a changing environment
Strong IT skills, particularly excel
Able to work on own initiative
Own transport essential, due to remote location
What's in it for you?
A competitive salary
Working as part of a supportive and collaborative team
Training progression and personal development
Standard office hours Monday - Friday either 8.00 am to 4.00 pm or 9.00 am to 5.00 pm
Hybrid working
20 days holiday increasing with each year to a max of 25
....Read more...
Type: Permanent Location: Chalgrove, England
Salary / Rate: competitive salary, 7 month FTC
Posted: 2025-03-20 23:35:03
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Project Administrator
Engineering / Manufacturing Industry
South Leicester LE18 1AD
£28k-£30k Salary
Office Based Role
Monday Thursday: 8am-5pm, Friday: 8am-1pm
Early Finish Fridays, 33 Days Holiday, Pension, Career Growth
Are you an experienced Project Administrator or Controller within a construction or manufacturing company?
If you're looking for the next step in your career, this opportunity could be perfect for you!
About the Company
Our client is a well-established engineering manufacturing business seeking a Project Administrator to join their team.
The ideal candidate will come from an engineering, manufacturing or electrical/mechanical services background.
Other job titles could include: Project Coordinator, Project Admin, Engineering Administrator, Project Planner, Document Controller, Contracts Administrator
Role & Responsibilities: Project Administrator
- Collaborate with internal departments (Project Managers, Design Engineers, Electrical Engineers, R&D, and Production Manager).
- Coordinate installation and wiring/commissioning teams using Microsoft Project.
- Arrange and oversee support services (e.g.
transportation, hire equipment).
- Monitor the administrative & financial status of projects.
- Place purchase orders for transportation, installation teams, and hire equipment.
- Process invoices for payments, authorised by Project Managers.
- Collect and upload commissioning documentation from installation teams.
- Occasionally source parts for projects and visit sites for collections.
- Liaising with customers
- Track the financial performance of contracts, providing insights for future projects.
Candidate Requirements - Project Administrator:
- Experience in an engineering or industrial product manufacturing business
- Strong communication skills (interacting with customers and site operatives).
- Experience in creating invoices for external customers.
- Ability to commute to LE18 daily and hold a UK driving license.
- Understanding of technical drawings (CAD, wiring loom drawings, schematics).
- Computer literate (Microsoft Office applications).
- Well-organised with strong administration skills.
Salary & Benefits
- Starting Salary: £28k-£30k
- Starting salary depends on experience
- 25 Days Holiday + Bank Holidays
- Company Pension Scheme
- 39-hour working week
- Monday Thursday: 8am-5pm, Friday: Early Finish at 1pm
- Career Growth: Long-term potential to develop into a Project Manager
Interested? To apply for this Project Administrator position, here are your two options:
1.
"This is the job for me! When can I start?" - Call 0116 2545411 now and lets discuss your experience.
Ask for Emma Gilmore between 7.30am - 4.30pm
2.
"I think I'm right for this position, but I'm not sure I have enough to get an interview" - Click "apply now" so I can read your CV and let you know
PPDEL ....Read more...
Type: Permanent Location: Wigston,England
Start: 20/03/2025
Salary / Rate: £28000 - £30000 per annum, Benefits: Early Finish Fridays, 33 Days Holiday, Pension, Career Growth
Posted: 2025-03-20 15:53:14
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The Program Administrator supports the National Account Team Lead and other Program Managers in a behind-the-scenes role.
The Program Administrator should be a detail-oriented and organized professional who understands the importance of deadlines, communication, and customer-specific requirements.
The Program Administrator will be responsible for working on multiple Programs (service contracts) and executing the day-to-day requirements outlined by the National Account Team Lead and/or the Program Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Writing proposals for customer accounts.
Understanding customer-specific requirements (applicable discounts, labor/material break out, taxes, etc.) File/document integrity - use internal web resources (eBuilder) and local file storage to maintain document and file storage integrity. Understanding different labor rates for each WTI region(s). Understanding different WTI service types and how they are priced. Managing multiple leak response programs.
Tracking leak calls and WTI service response times.
Managing subcontractor invoices and completing paperwork.
Working with regional administrators to re-dispatch leak calls, get progress updates, etc.
Working with WTI technicians to request NTE increases on individual leak responses if applicable. Tracking and invoicing leak service calls.
Delivering invoices to customer-specific locations (work order systems, customized email addresses, etc.) Tracking inspection programs.
Working in internal systems to track roof inspection data.
Maintaining a master inspection tracker showing where small pieces of entire programs are in relation to completion. Maintain a weekly schedule for WTI field technicians and Program Manager (to share with customers). Inputting budgets, editing, and categorizing recommendations from WTI field technicians.
Submitting reports and files for internal quality control.
Editing reports as needed based on feedback from quality control personnel.
Delivering reports to the Program Manager/customer.
Customer portals Updating customer work order status with ETA Updating customer invoice system with Invoice Special Project Assignments Be accountable for managing your day based on tasks set forth by the Program Manager.
OTHER SKILLS AND ABILITIES:
Excellent verbal and written communication skills, including facilitating professional presentations.
Able to work and communicate with all levels of management.
Computer proficient in Microsoft Office Suite - Excel, Word, PowerPoint, and Visio- Adobe, Smartsheet, SAP, etc.
(Experience with SAP Accounting is preferred.) Must have proficient organizational and problem-solving skills, multi-tasking, and be adaptable to change.
Must be able to work effectively independently or in a team environment.
Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 14:11:06
-
An exciting opportunity has arisen for a Paraplanner with 2 years' experience to join a well-established financial planning firm.
This full-time role offers excellent benefits and a salary range of £40,000 - £45,000.
As a Paraplanner, you will support financial planners by preparing reports, conducting research, and ensuring compliance and accuracy across client documentation.
You will be responsible for:
* Ensure client records are accurate and up to date within office systems.
* Communicate with clients to gather required information and clarify details.
* Work closely with team members to optimise financial planning processes.
* Manage multiple tasks efficiently, meeting deadlines through effective time management.
* Provide exceptional customer service by responding to client inquiries and concerns promptly.
What we are looking for:
* Previously worked as a Paraplanner, Financial Administrator or in a similar role.
* At least 2 years' experience in paraplanning.
* Background working within the financial services sector.
* Level 4 qualified in Paraplanning.
* Excellent report-writing abilities and attention to detail.
* Skilled in Microsoft Outlook and general office software.
* Strong communication and organisational skills.
What's on offer:
* Company pension
* Bonus scheme
* Employee discount
* Life insurance
* Referral programme
* Financial planning services
Apply now for this exceptional Paraplanner opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Brighton, England
Start:
Duration:
Salary / Rate: £40000 - £45000 Per Annum
Posted: 2025-03-20 14:02:15
-
Are you a highly motivated Patent Administrator who is looking to progress within the IP world? If so, we are working on behalf of a leading IP practice with capacity to welcome an additional Patent Administrator into their team due to internal promotion.
This excellent opportunity can be based out of either their Bristol, Sheffield or Warwick office.
You will be responsible for the following:
, Preparing official forms for UK, European and other applications.
, Managing your own and Attorney inboxes.
, Maintaining the accuracy of the case management system.
, Ad hoc training of new starters.
, Preparing and attending client meetings.
, Preparing and processing invoices.
, Additional ad hoc duties were necessary.
We would be delighted to hear from candidates who are able to work autonomously when required, with the ability to prioritise through efficient delegation, proficient in MS office, possess expeditious typing skills and have a willingness to learn in-house electronic filing, records and other IT platforms.
If you would like to discover more about this fantastic Patent Administrator opportunity with a leading progressive and agile firm who consistently deliver an outstanding client service, then Tim Brown awaits your call on 0113 467 9798 or via tim.brown@saccomann.com
....Read more...
Type: Permanent Location: Sheffield, England
Posted: 2025-03-20 10:58:42
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Are you a highly motivated Patent Administrator who is looking to progress within the IP world? If so, we are working on behalf of a leading IP practice with capacity to welcome an additional Patent Administrator into their team due to internal promotion.
This excellent opportunity can be based out of either their Bristol, Sheffield or Warwick office.
You will be responsible for the following:
, Preparing official forms for UK, European and other applications.
, Managing your own and Attorney inboxes.
, Maintaining the accuracy of the case management system.
, Ad hoc training of new starters.
, Preparing and attending client meetings.
, Preparing and processing invoices.
, Additional ad hoc duties were necessary.
We would be delighted to hear from candidates who are able to work autonomously when required, with the ability to prioritise through efficient delegation, proficient in MS office, possess expeditious typing skills and have a willingness to learn in-house electronic filing, records and other IT platforms.
If you would like to discover more about this fantastic Patent Administrator opportunity with a leading progressive and agile firm who consistently deliver an outstanding client service, then Tim Brown awaits your call on 0113 467 9798 or via tim.brown@saccomann.com
....Read more...
Type: Permanent Location: Warwick, England
Posted: 2025-03-20 10:53:47
-
Are you a highly motivated Patent Administrator who is looking to progress within the IP world? If so, we are working on behalf of a leading IP practice with capacity to welcome an additional Patent Administrator into their team due to internal promotion.
This excellent opportunity can be based out of either their Bristol, Sheffield or Warwick office.
You will be responsible for the following:
, Preparing official forms for UK, European and other applications.
, Managing your own and Attorney inboxes.
, Maintaining the accuracy of the case management system.
, Ad hoc training of new starters.
, Preparing and attending client meetings.
, Preparing and processing invoices.
, Additional ad hoc duties were necessary.
We would be delighted to hear from candidates who are able to work autonomously when required, with the ability to prioritise through efficient delegation, proficient in MS office, possess expeditious typing skills and have a willingness to learn in-house electronic filing, records and other IT platforms.
If you would like to discover more about this fantastic Patent Administrator opportunity with a leading progressive and agile firm who consistently deliver an outstanding client service, then Tim Brown awaits your call on 0113 467 9798 or via tim.brown@saccomann.com
....Read more...
Type: Permanent Location: Bristol City Centre, Bristol, England
Posted: 2025-03-20 10:53:44
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The Program Administrator supports the National Account Team Lead and other Program Managers in a behind-the-scenes role.
The Program Administrator should be a detail-oriented and organized professional who understands the importance of deadlines, communication, and customer-specific requirements.
The Program Administrator will be responsible for working on multiple Programs (service contracts) and executing the day-to-day requirements outlined by the National Account Team Lead and/or the Program Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Writing proposals for customer accounts.
Understanding customer-specific requirements (applicable discounts, labor/material break out, taxes, etc.) File/document integrity - use internal web resources (eBuilder) and local file storage to maintain document and file storage integrity. Understanding different labor rates for each WTI region(s). Understanding different WTI service types and how they are priced. Managing multiple leak response programs.
Tracking leak calls and WTI service response times.
Managing subcontractor invoices and completing paperwork.
Working with regional administrators to re-dispatch leak calls, get progress updates, etc.
Working with WTI technicians to request NTE increases on individual leak responses if applicable. Tracking and invoicing leak service calls.
Delivering invoices to customer-specific locations (work order systems, customized email addresses, etc.) Tracking inspection programs.
Working in internal systems to track roof inspection data.
Maintaining a master inspection tracker showing where small pieces of entire programs are in relation to completion. Maintain a weekly schedule for WTI field technicians and Program Manager (to share with customers). Inputting budgets, editing, and categorizing recommendations from WTI field technicians.
Submitting reports and files for internal quality control.
Editing reports as needed based on feedback from quality control personnel.
Delivering reports to the Program Manager/customer.
Customer portals Updating customer work order status with ETA Updating customer invoice system with Invoice Special Project Assignments Be accountable for managing your day based on tasks set forth by the Program Manager.
OTHER SKILLS AND ABILITIES:
Excellent verbal and written communication skills, including facilitating professional presentations.
Able to work and communicate with all levels of management.
Computer proficient in Microsoft Office Suite - Excel, Word, PowerPoint, and Visio- Adobe, Smartsheet, SAP, etc.
(Experience with SAP Accounting is preferred.) Must have proficient organizational and problem-solving skills, multi-tasking, and be adaptable to change.
Must be able to work effectively independently or in a team environment.
Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:27:24
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JOB DESCRIPTION
Position Summary:
Carboline Global is seeking a Service Center Administrator to work at their Distribution Center in Green Bay, WI.
This candidate will be responsible for administering and coordinating all daily service center activities.
These activities may include but are not limited to filing, documentation, reviewing of orders and shipments, running reports, handling calls from customers, sales, or customer service.
Requirements:
High School Diploma, Experience with Microsoft Office, 1-year prior office related work experience, excellent verbal, written and interpersonal skills, along with an ability to work well with others and analyze data recognizing trends and taking action to improve.
Ability to read and interpret documents such as procedure manuals, operating and maintenance manuals and safety rules.
Ability to use a computer for all company required processes, procedures, and trainings.
Job Responsibilities:
Handle all incoming calls including customers, providing directions to the Service Center, providing information regarding orders, routing calls to appropriate individuals to assure accurate information is provided. Assist with will-call customers. Print various documentation such as: Bill of Ladings, Packing Slips, and PIC lists. Prepare all shipping paperwork.
Contacts freight lines to arrange order pickups. Complete miscellaneous filing, typing, copying and other projects that are necessary to keep the day-to-day workflow of the service center organized. Data entry in computer on all shipments leaving the facility such as pro #'s from truck lines, freight charges. Provide customer service assistance to all Customer Service Representatives to assist them in obtaining the necessary information they need to get their shipments out. Run various reports as requested. Back up warehouse functions of cycle count during annual inventory. Communicates with the manufacturing plant, scheduling, shipment, and delivery of product.
May involve prioritizing and negotiating product availability, partial shipments, or splitting shipments. Follows up daily on order status and notifies CSRs or sales rep of any changes. Operates the LN computer system for Sales and Replenishment order shipments. Review orders for special requirements of customers and ensure that the information is conveyed to the appropriate warehousemen. Works with Corporate Traffic Department to make cost efficient shipments. Perform additional duties as assigned. Commit to the Company's safety and quality programs.
Who We Are:
Carboline is a St.
Louis-based coatings manufacturer with a global reach.
The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world.
Carboline has been ranked a top workplace for seven years in a row, so culture and maintaining a safe and clean work environment is something we take very seriously. Carboline is part of RPM International Inc., a $6.1 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services.
From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions.
Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan. Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best"Apply for this ad Online! ....Read more...
Type: Permanent Location: Green Bay, Wisconsin
Posted: 2025-03-20 06:24:14
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JOB DESCRIPTION
Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
Job Purpose
The Compliance Administrator, Subcontractors, will play a pivotal role ensuring all project related subcontractors meet company compliance requirements, regulatory standards, and contractual obligations.
Responsibilities include monitoring and enforcing requirements to meet company policies, industry regulations, and contractual agreements.
Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration.
Principal Accountabilities
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform.
The actual duties required of this position may vary. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Facilitate and manage compliance submissions as needed. Set up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies. Acts as customer service point of contact for subcontractors, including processing installer tool and supply purchases and invoicing. Coordinates weekly installer accounts payable statements and related transactions; transmits to accounting for payment. Audits weekly payment activity and raise concerns to Supervisor and Stonhard leadership. On an ongoing basis, monitors and coordinates subcontractor compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums.
Assists in the creation of per project subcontract agreements; maintains documentation and monitors project progress Monitors per project compliance requirements related to Stonhard and installation partner Controlled Insurance Programs. Ensures on-time Controlled Insurance Program enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout. Monitors Stonhard state contractor licenses ensuring compliance and on-time renewal. Develop and recommend document retention requirements as needed.
Develops and maintains necessary reporting to remain compliant. Other responsibilities as assigned by supervisor or Stonhard leadership. Supports other administrative responsibilities, as assigned.
Cross-trained in contract team and sales administration responsibilities.
Experience |Education | Certifications
BA/BS degree is preferred or equivalent combination of education and experience.
4-7 years related experience in compliance, project administration, sales operations, or customer service. Experience with subcontractor administration and compliance Project insurance requirements, including Owner Controlled Insurance Programs, preferred. Ability to handle multiple tasks, prioritize effectively, and manage time efficiently Keeping records, documents, and project files organized and easily accessible.
Excellent written and verb communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated
Benefits and Compensation
The salary range for applicants in this position generally ranges between $52,000 and $55,000.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
ABOUT US
YOUR CAREER.
OUR ORGANIZATION.
THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program.
Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2025-03-20 06:23:43
-
JOB DESCRIPTION
Position Summary:
Carboline Global is seeking a Service Center Administrator to work at their Distribution Center in Green Bay, WI.
This candidate will be responsible for administering and coordinating all daily service center activities.
These activities may include but are not limited to filing, documentation, reviewing of orders and shipments, running reports, handling calls from customers, sales, or customer service.
Requirements:
High School Diploma, Experience with Microsoft Office, 1-year prior office related work experience, excellent verbal, written and interpersonal skills, along with an ability to work well with others and analyze data recognizing trends and taking action to improve.
Ability to read and interpret documents such as procedure manuals, operating and maintenance manuals and safety rules.
Ability to use a computer for all company required processes, procedures, and trainings.
Job Responsibilities:
Handle all incoming calls including customers, providing directions to the Service Center, providing information regarding orders, routing calls to appropriate individuals to assure accurate information is provided. Assist with will-call customers. Print various documentation such as: Bill of Ladings, Packing Slips, and PIC lists. Prepare all shipping paperwork.
Contacts freight lines to arrange order pickups. Complete miscellaneous filing, typing, copying and other projects that are necessary to keep the day-to-day workflow of the service center organized. Data entry in computer on all shipments leaving the facility such as pro #'s from truck lines, freight charges. Provide customer service assistance to all Customer Service Representatives to assist them in obtaining the necessary information they need to get their shipments out. Run various reports as requested. Back up warehouse functions of cycle count during annual inventory. Communicates with the manufacturing plant, scheduling, shipment, and delivery of product.
May involve prioritizing and negotiating product availability, partial shipments, or splitting shipments. Follows up daily on order status and notifies CSRs or sales rep of any changes. Operates the LN computer system for Sales and Replenishment order shipments. Review orders for special requirements of customers and ensure that the information is conveyed to the appropriate warehousemen. Works with Corporate Traffic Department to make cost efficient shipments. Perform additional duties as assigned. Commit to the Company's safety and quality programs.
Who We Are:
Carboline is a St.
Louis-based coatings manufacturer with a global reach.
The company, founded in 1947, produces high-quality performance coatings, linings, and fireproofing products in more than 20 manufacturing facilities around the world.
Carboline has been ranked a top workplace for seven years in a row, so culture and maintaining a safe and clean work environment is something we take very seriously. Carboline is part of RPM International Inc., a $6.1 billion, multinational company with subsidiaries that are world leaders in specialty coatings, sealants, building materials and related services.
From homes and workplaces to infrastructure and precious landmarks, RPM's market-leading brands are trusted by consumers and professionals alike to help build a better world. If you want to be part of a growing global organization with opportunity for growth, we would like to meet you.
What We Offer:
We offer a team atmosphere that fosters cooperation and creativity; a management team committed to employee development and an environment where people are empowered to make decisions.
Our career opportunities offer unlimited earnings potential and our comprehensive benefits package is among the best in the industry which includes affordable benefits, a company match 401K plan and a retirement pension plan. Carboline is an Equal Opportunity Employer that values the strength diversity brings to the workplace.
Individuals with Disabilities and Protected Veterans are encouraged to apply.
"In order to be the best, we must hire the best"Apply for this ad Online! ....Read more...
Type: Permanent Location: Green Bay, Wisconsin
Posted: 2025-03-20 06:19:03
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The Leak Administrator is responsible for tracking, reviewing, calculating, and invoicing all TremCare, TremSource, and Warranty leak calls within a specified division.
This position will ensure contractual requirements are managed, tracked, and executed in a timely manner.
This position should be a very detail-oriented and organized professional who understands the importance of deadlines, communication, and customer-specific requirements.
This role must have excellent communication and organizational skills as you will work together with regional dispatchers and regional administrators to ensure leaks are completed promptly and ready for invoicing.
This position will also be training under the TremCare and Warranty admin team and assisting them with various tasks as needed.
This position is intended to build a strong foundation for future growth.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Create/organize a master leak file within a specified division and be responsible for keeping all information accurate and up to date.
Responsible for reviewing recently submitted leaks, determining coverage type (Tremsource, Gold, Platinum, Warranty, etc.), and depending on coverage either creating a billable leak line or linking to an existing line in SAP.
On Warranty leak calls that are under a contractor obligation period, this individual will be responsible for creating POs to send to the contractor and monitoring PO status in SAP.
Responsible for creating manual SO#'s in SAP for processes outside of LeakTracking (Republic warranties, etc.). Work with warranty administrators on missing/needed information when reviewing warranty leak calls.
Responsible for contacting sales rep/sales admin on leaks that are reported on expired warranty agreements. Responsible for attaching roof plan drawings to SO#s in SAP. Work with the warranty adjustment team to gain approval for work beyond just a normal leak repair.
Responsible for adding hours to SO# in SAP if extra time is required and approved.
Responsible for tracking all leaks within a specified division. Responsible for following up with regional dispatchers on leak calls that have labor hours or costs posted but have not been completed in FSM/SAP. Responsible for reviewing all completed warranty leaks and determining if the scope being completed is to be covered under Tremco Warranty or if billable.
Responsible for calculating and invoicing leaks within 4-7 days of field completion.
Responsible for closing invoiced leak calls (TECO'ing service orders and corresponding contract line). Responsible for processing subcontractor invoices for payment. Ensure leak data has been entered in OLI before invoicing.
Conduct and foster professional and timely communication (utilizing a wide array of communication methods) with the regional support teams for all work-related matters. Assist with managing data and information across multiple platforms including SAP, Excel, LeakTracking, OLI, and more. Responsible for maintaining and updating all information in LeakTracking (contractors, call roster maintenance, notification maintenance, reporting, etc.) Inputting leaks in OLI as needed.
Special projects as needed Other tasks as assigned by the manager.
Assist TremCare & Warranty Admins with various tasks as needed.
OTHER SKILLS AND ABILITIES:
Superior written, oral, and digital communication skills. Ability to collaborate and work closely with other teams and departments. Computer Literacy, 365 suite, SAP, Excel, Word, IOS. Organizing, planning, and prioritizing administrative business functions. Performing Administrative activity: performing day-to-day administrative tasks such as maintaining, tracking, and management of paper and electronic data. Organizing, planning, and prioritizing work: developing specific goals and plans to prioritize, organize, and accomplish work. Knowledge of customer service principles and practices. Familiarity with Microsoft Office products, such as Excel, PowerPoint, and Word, and key social media tools. Ability to consistently demonstrate the company's values of hard work and insight, and to remain effective in their approach to work. A resilient attitude towards challenges and the ability to manage pressure. Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-20 06:18:59
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JOB DESCRIPTION
Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
Job Purpose
The Compliance Administrator, Subcontractors, will play a pivotal role ensuring all project related subcontractors meet company compliance requirements, regulatory standards, and contractual obligations.
Responsibilities include monitoring and enforcing requirements to meet company policies, industry regulations, and contractual agreements.
Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration.
Principal Accountabilities
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform.
The actual duties required of this position may vary. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Facilitate and manage compliance submissions as needed. Set up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies. Acts as customer service point of contact for subcontractors, including processing installer tool and supply purchases and invoicing. Coordinates weekly installer accounts payable statements and related transactions; transmits to accounting for payment. Audits weekly payment activity and raise concerns to Supervisor and Stonhard leadership. On an ongoing basis, monitors and coordinates subcontractor compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums.
Assists in the creation of per project subcontract agreements; maintains documentation and monitors project progress Monitors per project compliance requirements related to Stonhard and installation partner Controlled Insurance Programs. Ensures on-time Controlled Insurance Program enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout. Monitors Stonhard state contractor licenses ensuring compliance and on-time renewal. Develop and recommend document retention requirements as needed.
Develops and maintains necessary reporting to remain compliant. Other responsibilities as assigned by supervisor or Stonhard leadership. Supports other administrative responsibilities, as assigned.
Cross-trained in contract team and sales administration responsibilities.
Experience |Education | Certifications
BA/BS degree is preferred or equivalent combination of education and experience.
4-7 years related experience in compliance, project administration, sales operations, or customer service. Experience with subcontractor administration and compliance Project insurance requirements, including Owner Controlled Insurance Programs, preferred. Ability to handle multiple tasks, prioritize effectively, and manage time efficiently Keeping records, documents, and project files organized and easily accessible.
Excellent written and verb communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated
Benefits and Compensation
The salary range for applicants in this position generally ranges between $52,000 and $55,000.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
ABOUT US
YOUR CAREER.
OUR ORGANIZATION.
THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program.
Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2025-03-20 06:18:25
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JOB DESCRIPTION
Job Purpose
The Sales Administrator is primarily responsible for administering and coordinating the administrative requirements related to sales processes, including but not limited to managing customer data and records, coordinating with multiple departments, material and shipment management, analyzing sales reports, and providing proactive administrative support to sales teams.
Principal Accountabilities
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform.
The actual duties required of this position may vary. Provides customer service and troubleshooting assistance to the sales team and customers. Reviews and validates proper quote approvals are in place before processing quotes in CRM. Maintains digital project files and other records. Completes quote and bid requests with input from sales and other departments, ensuring proper review, approval, and deadlines are met. Receives new orders and validates Purchase Order details against submitted order details, ensuring information is correct prior to order conversion. Processes order according to the agreed terms and requirements; ensure order delivery timelines and documentation requirements are met. Assess and updates shipment forecasting reports for accuracy and needs; requests for material needs from purchasing and manufacturing as needed; proactively confirm needs with the sales team to ensure project requirements are met. Coordinates, expedites and traces the shipping of orders and leftovers; chooses the appropriate carrier based on project requirements and coordinates details with logistics and carriers; point of contact for shipment issues and is responsible for resolving ensuring delivery to required destination. Follows deposit invoice progression to ensure collection prior to material shipment. Reviews order invoicing and subcontractor payment details to determine if within approval guidelines; escalates for approval as needed; enters information into the computer system and generates payments and invoices. Proactively escalates compliance and risk related concerns to supervisor in a timely manner. Responsible for reviewing and updating backlog, leftover, invoicing, product forecasting, and other management reports as required. Forecast review and updates to ensure invoicing is captured in appropriate period Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms, as required. Requests for insurance certificates for customers and general contractors. Logs Contracts to be executed upon receipt and order entry; responsible for ensuring execution prior to project start. Assesses customized customer correspondence (incoming and outgoing) for required approvals, coordinates approvals and distribution with appropriate team members.
Processes invoices from outside vendors, ensure invoices are allocated to the correct project or account and that actual costs do not exceed budget. Partners with Accounting and Purchasing to set up new vendors.
Experience |Education | Certifications
High school diploma with extensive experience in customer service field. BS Degree in Finance, Accounting or Business Administration or the equivalent coursework in a related specialized field, preferred. 2+ years prior related work experience in sales administration, sales operations, or customer service. Excellent verbal, written and interpersonal skills High degree of accuracy and attention to detail. A self-starter capable of multi-tasking and prioritizing. Strong knowledge of MS Office, including Outlook, Word, PowerPoint, and Excel. Ability to take initiative in completing assigned work and projects.
Benefits and Compensation
The salary range for applicants in this position generally ranges between $52,000 and $55,000.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2025-03-20 06:17:52
