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JOB DESCRIPTION
The Executive Assistant will provide high-level administrative support to members of the executive leadership team.
This role demands exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
Key responsibilities include managing calendars, coordinating meetings, arranging travel, preparing communications, and handling confidential information with professionalism and discretion.
Principal Accountabilities
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform.
The actual duties required of this position may vary. Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders. Coordinate logistics for meetings, conferences and events, including preparation of materials, agendas and follow-up items. Screen and prioritize incoming communications, including emails, calls and mail; respond or route as appropriate. Manage a variety of complex and confidential situations and duties to support executive management in accordance with company policies, practices, and procedures.
Prepare executive expense reports. Prepare, edit and proofread correspondence, presentations, reports and other documents.
Support annual budget (GTO) process by coordinating deadlines and assisting in the preparation of key deliverables.
Maintain organized filing systems and ensure timely access to critical documents and records. Assist with the upkeep of HR databases and personnel records, ensuring data is accurate, confidential and compliant with company protocol. Assist with tracking, processing, and organizing legal invoices, including coordination with internal legal team and external vendors to ensure timely and accurate billing. Performs other activities assigned.
Minimum Requirements:
Associates degree. 3-5 years of experience in an administrative or executive support role.
Experience supporting senior executives or C-level leaders strongly preferred. Advanced proficiency in MS Office (Outlook, Word, PowerPoint, and Excel).
Experience in calendar management and expense reporting. Professional demeanor and ability to interact with internal and external stakeholders at all levels. Proven ability to handle confidential and sensitive information with discretion. Ability to manage multiple tasks and priorities with a high degree of accuracy and attention to detail. Excellent organizational and time management skills. Excellent written and verbal communication skills.
Strong problem-solving skills and ability to work independently with minimal supervision.
Preferred Requirements:
Familiarity with productivity tools (e.g, Teams, Concur, Oracle). Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Business sense - has a strong business sense and ability to perform work with tact and judgment; handle confidential information with discretion. Service focus - dedicated to meeting the team expectations by maintaining effective relationships. Strong event planning and logistics coordination experience. Experience preparing executive-level reports, presentations and communications. Ability to anticipate executive needs and proactively solve problems.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $28.00/hour and $40.87/hour.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
ABOUT US
RPM Performance Coatings is a strategic operating unit of RPM International Inc.
RPM Performance Coatings joins exceptional products, technologies, service and individuals together to provide a comprehensive building solution package to markets throughout North America, as well as internationally.
RPM Performance Coatings products and services are sold directly to contractors, distributors and end users, such as industrial manufacturing facilities, public institutions and other commercial customers.
RPM Performance Coatings generated $1.5 billion in net sales for the fiscal year ended May 31, 2024.Apply for this ad Online! ....Read more...
Type: Permanent Location: Maple Shade, New Jersey
Posted: 2025-07-09 15:10:32
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JOB DESCRIPTION
The Executive Assistant will provide high-level administrative support to members of the executive leadership team.
This role demands exceptional organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
Key responsibilities include managing calendars, coordinating meetings, arranging travel, preparing communications, and handling confidential information with professionalism and discretion.
Principal Accountabilities
The following responsibilities are general duties that a particular employee in this position may or may not be required to perform.
The actual duties required of this position may vary. Manage complex calendars, including scheduling meetings, appointments and travel for executive leaders. Coordinate logistics for meetings, conferences and events, including preparation of materials, agendas and follow-up items. Screen and prioritize incoming communications, including emails, calls and mail; respond or route as appropriate. Manage a variety of complex and confidential situations and duties to support executive management in accordance with company policies, practices, and procedures.
Prepare executive expense reports. Prepare, edit and proofread correspondence, presentations, reports and other documents.
Support annual budget (GTO) process by coordinating deadlines and assisting in the preparation of key deliverables.
Maintain organized filing systems and ensure timely access to critical documents and records. Assist with the upkeep of HR databases and personnel records, ensuring data is accurate, confidential and compliant with company protocol. Assist with tracking, processing, and organizing legal invoices, including coordination with internal legal team and external vendors to ensure timely and accurate billing. Performs other activities assigned.
Minimum Requirements:
Associates degree. 3-5 years of experience in an administrative or executive support role.
Experience supporting senior executives or C-level leaders strongly preferred. Advanced proficiency in MS Office (Outlook, Word, PowerPoint, and Excel).
Experience in calendar management and expense reporting. Professional demeanor and ability to interact with internal and external stakeholders at all levels. Proven ability to handle confidential and sensitive information with discretion. Ability to manage multiple tasks and priorities with a high degree of accuracy and attention to detail. Excellent organizational and time management skills. Excellent written and verbal communication skills.
Strong problem-solving skills and ability to work independently with minimal supervision.
Preferred Requirements:
Familiarity with productivity tools (e.g, Teams, Concur, Oracle). Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Business sense - has a strong business sense and ability to perform work with tact and judgment; handle confidential information with discretion. Service focus - dedicated to meeting the team expectations by maintaining effective relationships. Strong event planning and logistics coordination experience. Experience preparing executive-level reports, presentations and communications. Ability to anticipate executive needs and proactively solve problems.
Benefits and Compensation
The pay range for applicants in this position generally ranges between $28.00/hour and $40.87/hour.
The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.
ABOUT US
RPM Performance Coatings is a strategic operating unit of RPM International Inc.
RPM Performance Coatings joins exceptional products, technologies, service and individuals together to provide a comprehensive building solution package to markets throughout North America, as well as internationally.
RPM Performance Coatings products and services are sold directly to contractors, distributors and end users, such as industrial manufacturing facilities, public institutions and other commercial customers.
RPM Performance Coatings generated $1.5 billion in net sales for the fiscal year ended May 31, 2024.Apply for this ad Online! ....Read more...
Type: Permanent Location: Maple Shade, New Jersey
Posted: 2025-07-09 15:10:12
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OPERATIONS COORDINATOR
SALISBURY - OFFICE BASED
UPTO £30,000 + BENEFITS + GREAT CULTURE
THE OPPORTUNITY:
Get Recruited are recruiting on behalf of leading and highly successful business who is looking to expand their operation due to the continued success of the company.
After a record breaking year in 2024, including the opening of several new sites, they are looking for a Operations Coordinator to join their team.
You will confidently manage day-to-day executive support tasks with minimal supervision while also contributing to a team that is becoming increasingly process-driven.
You'll play a vital role in helping the business run smoothly, providing key administrative support and helping introduce structure where needed.
THE ROLE:
Provide professional, high-level administrative support to senior leaders.
Coordinate and manage complex diaries, meetings, and travel arrangements.
Prepare presentations, reports, and briefing materials for key meetings and events.
Process expenses, track key deadlines, and manage confidential information with discretion.
Help support the implementation and refinement of business processes and administrative systems.
Support ad hoc projects and cross-team initiatives, especially during busy press, publishing, or campaign cycles.
Bring energy and initiative to a team environment, helping to build a collaborative and efficient support function.
THE PERSON:
Proactive and enthusiastic, with a growth mindset and willingness to learn.
Ability to work autonomously, anticipate needs, and take initiative.
Strong organisational and time management skills; comfortable juggling multiple priorities in a deadline-driven environment.
Excellent written and verbal communication skills.
Comfortable working in a growing and process-developing business.
Experience as a Office Manager, Administrator, Executive Assistant, PA,Secretary, EA or similar
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Salisbury, England
Start: ASAP
Salary / Rate: £25000.00 - £30000.00 per annum + BENEFITS + CULTURE
Posted: 2025-06-23 23:35:03
