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£26,000 - £28,000 + Career Development + Supportive CultureAre you a warm, organised and people-focused administrator who loves being at the heart of a busy, friendly office? Would you thrive in a varied Front of House role where no two days are the same and where your work genuinely helps shape the culture of a professional services environment?A fantastic opportunity now exists for an enthusiastic Front of House Administrator to join a highly regarded firm in Guildford.
You'll become an essential part of the day-to-day running of the office and play a key part in refreshing and strengthening the Front of House team culture.Reporting to the Senior Front of House, you'll deliver an exceptional first impression for clients, visitors and colleagues.
This is a hands-on, service-driven and fast-moving role where you'll be relied upon for calmness, clarity and excellent communication.Skills & Experience
Greeting visitors, handling incoming calls and managing meeting rooms
Preparing rooms for client meetings, printing documents and arranging refreshments
Booking and setting up Zoom meetings and video calls
Liaising with paralegals, legal assistants, HR and partners to keep communication flowing
Maintaining an organised office environment and supporting wider admin across the business
Everyday practical problem-solving, from ordering supplies to ensuring facilities run smoothly
This role is ideal for someone who is:
Kind, supportive and team-oriented: you enjoy helping others and building strong working relationships
Calm under pressure: able to handle client arrivals, phone activity and meeting prep spikes with a smile
Organised and reliable: consistent with detail, follow-through and communication
A great communicator: open, clear and never siloed
Approachable and positive: colleagues and partners should feel comfortable coming to you
The right attitude: friendly, committed and genuinely happy being part of a team.
You must love dogs as several furry visitors frequent reception and know exactly where the biscuit jar is!The role offers a clear and genuine path for development based on your strengths and ambitions, whether you choose to remain in a blended admin/front-of-house role or progress into areas such as paralegal or legal assistant work, or other wider administrative positions across the business.If you're a personable, organised and upbeat individual who wants a meaningful role at the centre of a respected professional services firm, we'd love to hear from you.
Apply now! ....Read more...
Type: Permanent Location: Guildford, England
Start: ASAP
Salary / Rate: £26000 - £28000 per annum + Career Development + Supportive Culture
Posted: 2025-12-08 23:35:02
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Business Administrator, Paying up to £33k ( DOE), Standard days Monday to Friday , 28 days holiday, health care package, Modern clean office space, growing multinational company
Location of the Business Administrator Position: High Wycombe area ( accesible from Beaconsfield, Slough, Maidenehead - close to the M40 exit)
A Leading Manufacturing business in the High Wycombe area, are requiring a Business Administrator to join their team.
The role has arisen due to company expansion as they continue to make significant strides in the sector they operate within.They work in a clean, modern office space, with a stable, supportive and loyal workforce.
A large organisation, however, have a friendly, family supportive culture whereby people are treated as individuals not numbers.
You would be a great fit for the role if you have Strong IT knowledge and experience in HR or administrative background.
Duties of the Business Administrator position:
, Maintenance of records - keeping up to date, complaint, Processing sales orders, Working closely with the finance director and facilities manager , Monitor staff inductions and attendance, Ensure equipment is accessible and up-to-date, Ensuring orders are up to date on the system, Attendance of meetings - taking notes, Create monthly reports for payroll, Processing of completed paperwork and ensuring management have the correct information, General administrative duties
Benefits of the Business Administrator :, Salary: up to £33K a year DOE, Days.
No shifts or weekend work, 28 days holiday, Healthcare package., Permanent opportunity after succesful probation
If the role is something of interest, please call Maisie at E3 Recruitment ....Read more...
Type: Permanent Location: Beaconsfield, England
Start: ASAP
Salary / Rate: £29000.00 - £33000.00 per annum
Posted: 2025-12-07 10:00:03
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support our Central Region.
Preferred candidate must be able to support the Eastern and Central time zones.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-12-01 22:09:04
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support our Central Region.
Preferred candidate must be able to support the Eastern and Central time zones.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-12-01 14:09:09
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IT Technical Concierge - £45,000 + Bonus & Benefits - Architecture - SW LondonJust IT are partnering with one of the world's leading design firms that specialise in places, spaces and events where people gather.
The team is constructed of highly talented individuals with a range of skills all of which are integral to successfully bringing to life the places and experiences designed.
As our client continue to bring to life award-winning venues and experiences their EMEA Practice is looking for an IT Concierge based in the South West London area.
About the RoleThis role sits within their clients IT team.
The IT Technical Concierge is the first point of call and go-to for colleagues within the company and often the public face of IT support when they have clients and guests in-house. Key responsibilities include:
The audio-visual systems (AV) have undergone extensive change and expansion.
Based primarily around POLY equipment, the role encompasses proactive maintenance and active concierge of key meetings to ensure all systems and meetings run smoothly.Additionally, the role encompasses the security and smooth running of other front of house IT and end-user peripheral systems,including IoT systems, door access, camera maintenance, lockers and the printers and print rooms.Monitor the Helpdesk software and email for new service requests, ensuring that tickets/needs are responded to in a timely fashionWorking hours to be 08:30-17:30 - 1 hour lunch break, with flexibility required around meetings and events.Ensure that the following are checked regularly and always fit for purpose:
Meeting rooms and equipmentPrinting facilities and equipment IoT devices in gym and social areasOther technical duties, such as PAT testing for equipment.
Work with Admin and IT teams to ensure space booking software is functioning as required.Provide appropriate support to other members of the wider IT team Maintain IT helpdesk records, ensuring that support requests are recorded in a timely and efficient manner and that requests are escalated appropriately.Liaise with clients and staff from non-UK offices, to assist in their technical queries, such as WiFi access, travel plug adapters etc.Create and maintain documentation on end user processes, such as “how to” guides, ensuring that these are kept up to date and relevant.Keep accurate up to date records, such as equipment loans, user details, software licenses etc.
Log external support tickets for repair and investigation with support and phone vendors for end user devices and software.
Report to the Head of IT and IT System Administrators on issues effecting operational efficiency and security, also with recommendations on how to make improvements to out ITC.
The Offer:
Salary: Up to £45,000 per annum + Bonus and BenefitsLocation: South West London Contract: Permanent
If you're looking to be part of a one of the leading architectural companies apply to me directly at soniab@justit.co.ukYou will have the opportunity to work alongside passionate, creative individuals who lead their industry, transform ideas into reality and celebrate the beauty of human connection
....Read more...
Type: Permanent Location: Putney, England
Start: 21/11/2025
Posted: 2025-11-25 11:21:08
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Our client is an industry leading construction business with a multimillion-pound turnover and impressive growth plans, supported with large scale investment, and an existing established network of manufacturing facilities across the UK.
Following further growth at their Prudhoe site, our client is now seeking to appoint a HSE coordinator, to help develop integrated management systems related to Health, Safety, Environmental and Quality processes and compliance, embedding and developing ways of working specific to manufacturing operations.
Reporting to the HSE Director, this presents an outstanding opportunity for an experience HSE coordinator or administrator to transfer knowledge and experience from other, or similar industries.
What's in it for you as a HSE Coordinator?
Basic salary of £35,000 per annum
Company wide bonus
Training and career development
Further training and personal development specific to the positions
Days based position - Monday to Friday
Location - Prudhoe
Company Pension
Key Responsibilities Include as HSE Coordinator;
Collaborating with all Business stakeholders to ensure our Safety Health & Environment Strategy is delivered to comply with all relevant legislation at all times
Providing accurate, timely and technical advice to colleagues in resolving issues in H & S and reducing environmental impact
Complete Monthly SHEQ checklist is completed agreeing actions with timescales with relevant personnel and then track actions to completion
Supporting Factory Management Teams on the annual formulation of site specific SHE action plans and supporting and auditing progress to ensure they are delivered, developing SSOWs
The undertaking of COSHH assessments
Completing occupational health monitoring (including near misses and alive and wells)
Maintain Site SHE noticeboards
Assist site management team during internal and external auditing
Essential Qualifications & Experience as HSE Coordinator
IOSH certificate, or NEBOSH General Certificate
Excellent communication skills
Highly organised with exceptional attention to detail
Numerate and literate
Experience of undertaking SHEQ responsibilities within a manufacturing or materials processing environment
An effective collaborator able to influence a wide cross section of people through passion and encouragement to stop and consider safer ways of working
Flexible - Work individual or as part of a team
This positon would suit SHEQ Coordinator, HSE Coordinator or HSEQ Advisor ....Read more...
Type: Permanent Location: Prudhoe, England
Start: ASAP
Salary / Rate: Up to £35000.00 per annum
Posted: 2025-11-19 13:19:35
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-11-18 06:08:53
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-11-18 06:08:20
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German Speaking Senior Administrator
Thrive in a Growing International Team
Salary: Up to £35,000 DOE Benefits: Generous Holidays | Pension Scheme | Free Onsite Parking | Flexibility | Ongoing Training & Development Location: Office-Based in Stourbridge - Ideal if you're based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove 🕒 Hours: Full-Time 8am -4pm | Monday to Friday
Join a Dynamic Team in a Fresh, Modern Workspace
Be part of a modern, fast-paced office where collaboration drives results and every team member plays a key role in success.
You'll join a supportive and proactive team within a growing international business, with clear opportunities to develop your skills and progress your career as the company continues to expand.
The Role:
We're looking for a fluent German speaker to play a vital role in supporting B2B sales operations.
As a Senior Administrator, you'll handle a mix of administration, customer service, and supplier liaison - particularly with key partners in Germany.
You'll have the chance to make a real impact, working within an established business where your accuracy, communication skills, and commercial awareness will be truly valued.
What You'll Be Doing:
Processing sales orders, managing invoices, and coordinating deliveries
Communicating daily with German-speaking suppliers
Managing pricing - including calculations, currency conversions, and negotiations
Overseeing stock control and placing purchase orders
Keeping CRM and product data accurate and up to date
Delivering first-class customer service by phone and email
What You'll Bring:
Fluent German (spoken and written - business level or native)
Experience in a product-based B2B sales environment (not essential)
Excel skills - confident using formulas and handling data
A head for numbers - pricing, currency, and margin calculations
Superb organisational and communication skills
Well educated to Degree level or equivalent
Why Join Us?
Be part of a close-knit team in a welcoming and upbeat office
Enjoy a modern working environment with excellent facilities
Access career progression opportunities in a growing international business
Benefit from structured training and support from experienced colleagues
🚀 Ready to take the next step in your career? Apply today and grow with us!
To apply send your CV to Kayleigh Bradley the Senior Recruiter with Glen Callum Associates who is working exclusively on this role for NiMAC Ltd.
or call for more information on 07908893621.
....Read more...
Type: Permanent Location: Stourbridge, England
Start: 15/12/2025
Salary / Rate: £30000 - £35000 per annum + Generous holiday, pension, parking,
Posted: 2025-11-16 23:35:02
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German Speaking Senior Administrator
Thrive in a Growing International Team
Salary: Up to £35,000 DOE Benefits: Generous Holidays | Pension Scheme | Free Onsite Parking | Flexibility | Ongoing Training & Development Location: Office-Based in Stourbridge - Ideal if you're based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove 🕒 Hours: Full-Time 8am -4pm | Monday to Friday
Join a Dynamic Team in a Fresh, Modern Workspace
Be part of a modern, fast-paced office where collaboration drives results and every team member plays a key role in success.
You'll join a supportive and proactive team within a growing international business, with clear opportunities to develop your skills and progress your career as the company continues to expand.
The Role:
We're looking for a fluent German speaker to play a vital role in supporting B2B sales operations.
As a Senior Administrator, you'll handle a mix of administration, customer service, and supplier liaison - particularly with key partners in Germany.
You'll have the chance to make a real impact, working within an established business where your accuracy, communication skills, and commercial awareness will be truly valued.
What You'll Be Doing:
Processing sales orders, managing invoices, and coordinating deliveries
Communicating daily with German-speaking suppliers
Managing pricing - including calculations, currency conversions, and negotiations
Overseeing stock control and placing purchase orders
Keeping CRM and product data accurate and up to date
Delivering first-class customer service by phone and email
What You'll Bring:
Fluent German (spoken and written - business level or native)
Experience in a product-based B2B sales environment (not essential)
Excel skills - confident using formulas and handling data
A head for numbers - pricing, currency, and margin calculations
Superb organisational and communication skills
Well educated to Degree level or equivalent
Why Join Us?
Be part of a close-knit team in a welcoming and upbeat office
Enjoy a modern working environment with excellent facilities
Access career progression opportunities in a growing international business
Benefit from structured training and support from experienced colleagues
🚀 Ready to take the next step in your career? Apply today and grow with us!
To apply send your CV to Kayleigh Bradley the Senior Recruiter with Glen Callum Associates who is working exclusively on this role for NiMAC Ltd.
or call for more information on 07908893621.
....Read more...
Type: Permanent Location: Dudley, England
Start: 14/12/2025
Salary / Rate: £30000 - £35000 per annum + Generous holiday, pension, parking,
Posted: 2025-11-16 23:35:02
-
Trainee Opportunity - German Speaking Administrator
Start Your Career with a Growing International Business
Location: Office-Based Stourbridge - Ideal for those based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove Salary: Up to £27,000 (depending on experience) Benefits: Generous Holidays | Pension | Free Parking | Full Training Provided |Flexibility Hours: Full-Time 8 am - 4pm | Monday to Friday
Join a dynamic team in a fresh modern workspace
If you're fluent in spoken and written German and looking to start or develop your career in a supportive, structured environment - this is a fantastic opportunity.
Join a successful and expanding international company where you'll receive full training, ongoing support, and the chance to develop valuable commercial and administrative skills.
You'll be working in a newly refurbished modern office with excellent facilities, alongside a team that will support your learning and help you grow into your role.
What You'll Be Doing:
As a Trainee German-Speaking Administrator, you'll play a key part in the day-to-day running of the business.
Your training will cover a wide range of tasks such as:
Learning how to process sales orders and invoices
Communicating with suppliers - including regular contact with companies in Germany
Supporting pricing and cost calculations (full training on this will be provided)
Helping manage stock levels and place purchase orders
Keeping customer and product records up to date using company systems
Providing professional customer service by phone and email
What We're Looking For:
Fluency in German - spoken and written (business-level or native)
Strong academic background - ideally a degree, or a minimum of A-level qualifications
Good numeracy and basic Excel skills (you'll get full support to build on Excel)
A positive attitude, willingness to learn, and strong attention to detail
Clear communication skills and confidence working in a team environment
Why Choose This Role?
A supportive and friendly team to guide you as you learn
A modern, refurbished office with great facilities
Clear development path and career progression as you gain experience
A stable and growing international company offering long-term opportunities
Full training and mentoring to help you build your confidence and capability
Apply Today - Start Your Career With Us
If you're ready to start your professional journey in a role that offers support, structure, and room to grow - we'd love to hear from you.
Contact Kayleigh Bradley on 07908893621 or email Kayleigh is a Senior Recruiter exclusively representing NiMAC Ltd.
REF 4048KBT
....Read more...
Type: Permanent Location: Stourbridge, England
Start: 15/12/2025
Salary / Rate: £24000 - £27000 per annum + Generous Holidays | Pension |Flexibility
Posted: 2025-11-15 11:00:08
-
Trainee Opportunity - German Speaking Administrator
Start Your Career with a Growing International Business
Location: Office-Based Stourbridge - Ideal for those based in or near Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Birmingham or Bromsgrove Salary: Up to £27,000 (depending on experience) Benefits: Generous Holidays | Pension | Free Parking | Full Training Provided |Flexibility Hours: Full-Time 8 am - 4pm | Monday to Friday
Join a dynamic team in a fresh modern workspace
If you're fluent in spoken and written German and looking to start or develop your career in a supportive, structured environment - this is a fantastic opportunity.
Join a successful and expanding international company where you'll receive full training, ongoing support, and the chance to develop valuable commercial and administrative skills.
You'll be working in a newly refurbished modern office with excellent facilities, alongside a team that will support your learning and help you grow into your role.
What You'll Be Doing:
As a Trainee German-Speaking Administrator, you'll play a key part in the day-to-day running of the business.
Your training will cover a wide range of tasks such as:
Learning how to process sales orders and invoices
Communicating with suppliers - including regular contact with companies in Germany
Supporting pricing and cost calculations (full training on this will be provided)
Helping manage stock levels and place purchase orders
Keeping customer and product records up to date using company systems
Providing professional customer service by phone and email
What We're Looking For:
Fluency in German - spoken and written (business-level or native)
Strong academic background - ideally a degree, or a minimum of A-level qualifications
Good numeracy and basic Excel skills (you'll get full support to build on Excel)
A positive attitude, willingness to learn, and strong attention to detail
Clear communication skills and confidence working in a team environment
Why Choose This Role?
A supportive and friendly team to guide you as you learn
A modern, refurbished office with great facilities
Clear development path and career progression as you gain experience
A stable and growing international company offering long-term opportunities
Full training and mentoring to help you build your confidence and capability
Apply Today - Start Your Career With Us
If you're ready to start your professional journey in a role that offers support, structure, and room to grow - we'd love to hear from you.
Contact Kayleigh Bradley on 07908893621 or email Kayleigh is a Senior Recruiter exclusively representing NiMAC Ltd.
REF 4048KBT
....Read more...
Type: Permanent Location: Dudley, England
Start: 14/12/2025
Salary / Rate: £24000 - £27000 per annum + Generous Holidays | Pension |Flexibility
Posted: 2025-11-14 14:11:08
-
Facilities Administrator
Location: Bournemouth
Salary: up to £14.30 per hour (DOE)
Hours: 7am 4pm, Monday Friday
Assignment: Temp to perm
Start date: ASAP
Were looking for a highly organised and proactive Facilities Administrator to take ownership of all facilities-related administration.
Youll manage records, coordinate contractors, and ensure all paperwork, permits, and maintenance schedules are up to date.
This role suits someone whos hands-on, takes initiative, and keeps things running smoothly behind the scenes.
Duties
- Serve as the primary point of contact for all facilities-related enquiries and service requests from employees and visitors
- Maintain accurate and up-to-date records, including service agreements, permits, and statutory compliance documentation
- Coordinate planned and reactive maintenance activities, liaising with internal teams and external contractors to ensure timely resolution of issues
- Manage the ordering, stock control, and distribution of site consumables and office supplies
- Oversee room booking systems, meeting space setup, and support office moves and workspace reconfigurations
- Assist in the administration of access control systems, visitor management, and site security documentation
- Monitor contractor attendance, verify permits to work, and ensure compliance with site health and safety procedures
- Support procurement processes by raising purchase orders, receipting invoices, and maintaining cost and budget tracking spreadsheets
- Carry out regular site inspections to identify faults, hazards, and opportunities for improvement
- Contribute to sustainability, waste management, and energy efficiency initiatives across the site
- Assist in the development and implementation of business continuity and emergency response procedures
Skills
- Proven experience in facilities, site services, or an administrative role
- Highly organised with the ability to manage multiple priorities and deliver tasks to deadline
- Strong attention to detail with accurate record-keeping and documentation skills
- Confident communicator with excellent customer service and interpersonal abilities
- Proficient in Microsoft Office applications and familiar with facilities management systems (e.g.
CAFM, access control, visitor management)
- Good understanding of health and safety principles and statutory compliance requirements
- Proactive and solutions-focused, able to work both independently and collaboratively
- Professional, approachable, and dependable in day-to-day interactions
- Adaptable with a positive attitude toward continuous improvement and change
To apply, or for more information please contact Shannon on 07441919648 or send an updated cv to shannon@holtrecruitmentgroup.com ....Read more...
Type: Contract Location: Bournemouth,England
Start: 12/11/2025
Salary / Rate: £12.40 - £14.30 per hour
Posted: 2025-11-12 12:15:05
-
Our client is an industry leading manufacturing business with a multimillion-pound turnover and impressive growth plans, supported with large scale investment, and an existing established network of manufacturing facilities across the UK.
Following further growth at their Newcastle site, our client is now seeking to appoint a HSEQ / SHEQ coordinator, to help develop integrated management systems related to Health, Safety, Environmental and Quality processes and compliance, embedding and developing ways of working specific to manufacturing operations.
Reporting to the Site Operations Manager, this presents an outstanding opportunity for an experience HSEQ coordinator or administrator to transfer knowledge and experience from other, or similar industries.
What's in it for you as a HSE Coordinator
Basic salary circa £35,000 per annum, plus training and career development
Further training and personal development specific to the positions, health and safety training development etc
Days based position - Monday to Friday
Company wide bonus
Location - Prudhoe
Company Pension
Key Responsibilities Include as HSE Coordinator
Collaborating with all Business stakeholders to ensure our Safety Health & Environment Strategy is delivered to comply with all relevant legislation at all times
Providing accurate, timely and technical advice to colleagues in resolving issues in H & S and reducing environmental impact
Complete Monthly SHEQ checklist is completed agreeing actions with timescales with relevant personnel and then track actions to completion
Supporting Factory Management Teams on the annual formulation of site specific SHE action plans and supporting and auditing progress to ensure they are delivered, developing SSOWs
The undertaking of COSHH assessments
Completing occupational health monitoring (including near misses and alive and wells)
Maintain Site SHE noticeboards
Assist site management team during internal and external auditing
Essential Qualifications & Experience as HSE Coordinator
IOSH certificate, or NEBOSH General Certificate
Excellent communication skills
Highly organised with exceptional attention to detail
Numerate and literate
Experience of undertaking SHEQ responsibilities within a manufacturing or materials processing environment
An effective collaborator able to influence a wide cross section of people through passion and encouragement to stop and consider safer ways of working
Flexible - Work individual or as part of a team
This positon would suit HSE Coordinator, HSE Advisor or HSEQ ADvisor ....Read more...
Type: Permanent Location: Newcastle upon Tyne, England
Start: ASAP
Salary / Rate: Up to £35000.00 per annum
Posted: 2025-11-11 08:55:58
-
An opportunity has arisen for a Building Safety Coordinator to join a well-established property management firm specialising in real estate and asset management services providing tailored solutions for residential, commercial, and mixed-use developments.
As a Building Safety Coordinator, you will be providing essential support to the compliance and consultancy team, ensuring smooth coordination of safety, data, and administrative functions.
This role offers a salary of £26,000 and benefits.
You will be responsible for:
* Assisting in the delivery of professional property and fund management services to various clients and stakeholders
* Liaising with internal teams and external partners to gather vital information and identify process improvements
* Supporting the monitoring, auditing, and performance assessment of third-party contractors and service providers
* Managing tenant and client queries via phone, email, and written correspondence
* Conducting periodic site visits to complete inspection documentation when required
* Reviewing Fire Risk Assessments and Building Inspection Reports to ensure all actions and defects are addressed promptly
* Maintaining organised departmental records and documentation systems
What we are looking for
* Previously worked as a Building Safety Coordinator, Operations Coordinator, Facilities Coordinator, Project Coordinator or in a similar role.
* Must have admin experience working in health and safety
* Excellent customer service and relationship-building abilities
* Competent user of Microsoft Office and confident with IT systems
* Ability to manage workloads independently and contribute effectively as part of a team
* Enthusiasm for learning and a willingness to gain further professional qualifications
This is an excellent opportunity to join a forward-thinking organisation and develop your career within building safety and compliance.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Similar titles: Operations Coordinator, Project Coordinator, Contracts Coordinator, Operations Support Manager, Building Safety Coordinator, Project Coordinator, Project Administrator, Project Assistant, Operations Coordinator, Engineering Administrator, Operations Administrator, Contracts Administrator, Scheduler, Technical administrator, technical coordinator, Service coordinator, Documentation Coordinator, Reporting Coordinator, Information Coordinator, Operations administrator, Compliance Coordinator
....Read more...
Type: Permanent Location: Manchester, England
Start:
Duration:
Salary / Rate: £26000 - £26000 Per Annum
Posted: 2025-11-03 17:04:23
-
An opportunity has arisen for a Fire Safety Coordinator to join a well-established property management firm specialising in real estate and asset management services providing tailored solutions for residential, commercial, and mixed-use developments.
As a Fire Safety Coordinator, you will be providing essential support to the compliance and consultancy team, ensuring smooth coordination of safety, data, and administrative functions.
This role offers a salary of £26,000 and benefits.
You will be responsible for:
* Assisting in the delivery of professional property and fund management services to various clients and stakeholders
* Liaising with internal teams and external partners to gather vital information and identify process improvements
* Supporting the monitoring, auditing, and performance assessment of third-party contractors and service providers
* Managing tenant and client queries via phone, email, and written correspondence
* Conducting periodic site visits to complete inspection documentation when required
* Reviewing Fire Risk Assessments and Building Inspection Reports to ensure all actions and defects are addressed promptly
* Maintaining organised departmental records and documentation systems
What we are looking for
* Previously worked as a Building Safety Coordinator, Operations Coordinator, Facilities Coordinator, Project Coordinator or in a similar role.
* Must have admin experience working in health and safety
* Excellent customer service and relationship-building abilities
* Competent user of Microsoft Office and confident with IT systems
* Ability to manage workloads independently and contribute effectively as part of a team
* Enthusiasm for learning and a willingness to gain further professional qualifications
This is an excellent opportunity to join a forward-thinking organisation and develop your career within building safety and compliance.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Similar titles: Operations Coordinator, Project Coordinator, Contracts Coordinator, Operations Support Manager, Building Safety Coordinator, Project Coordinator, Project Administrator, Project Assistant, Operations Coordinator, Engineering Administrator, Operations Administrator, Contracts Administrator, Scheduler, Technical administrator, technical coordinator, Service coordinator, Documentation Coordinator, Reporting Coordinator, Information Coordinator, Operations administrator, Compliance Coordinator
....Read more...
Type: Permanent Location: Manchester, England
Start:
Duration:
Salary / Rate: £26000 - £26000 Per Annum
Posted: 2025-11-03 17:02:15
-
An opportunity has arisen for a Operations Coordinator to join a well-established property management firm specialising in real estate and asset management services providing tailored solutions for residential, commercial, and mixed-use developments.
As a Operations Coordinator, you will be providing essential support to the compliance and consultancy team, ensuring smooth coordination of safety, data, and administrative functions.
This role offers a salary of £26,000 and benefits.
You will be responsible for:
* Assisting in the delivery of professional property and fund management services to various clients and stakeholders
* Liaising with internal teams and external partners to gather vital information and identify process improvements
* Supporting the monitoring, auditing, and performance assessment of third-party contractors and service providers
* Managing tenant and client queries via phone, email, and written correspondence
* Conducting periodic site visits to complete inspection documentation when required
* Reviewing Fire Risk Assessments and Building Inspection Reports to ensure all actions and defects are addressed promptly
* Maintaining organised departmental records and documentation systems
What we are looking for
* Previously worked as a Building Safety Coordinator, Operations Coordinator, Facilities Coordinator, Project Coordinator or in a similar role.
* Must have admin experience working in health and safety
* Excellent customer service and relationship-building abilities
* Competent user of Microsoft Office and confident with IT systems
* Ability to manage workloads independently and contribute effectively as part of a team
* Enthusiasm for learning and a willingness to gain further professional qualifications
This is an excellent opportunity to join a forward-thinking organisation and develop your career within building safety and compliance.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Similar titles: Operations Coordinator, Project Coordinator, Contracts Coordinator, Operations Support Manager, Building Safety Coordinator, Project Coordinator, Project Administrator, Project Assistant, Operations Coordinator, Engineering Administrator, Operations Administrator, Contracts Administrator, Scheduler, Technical administrator, technical coordinator, Service coordinator, Documentation Coordinator, Reporting Coordinator, Information Coordinator, Operations administrator, Compliance Coordinator
....Read more...
Type: Permanent Location: Manchester, England
Start:
Duration:
Salary / Rate: £26000 - £26000 Per Annum
Posted: 2025-11-03 17:00:57
-
An opportunity has arisen for a Facilities Coordinator to join a well-established property management firm specialising in real estate and asset management services providing tailored solutions for residential, commercial, and mixed-use developments.
As a Facilities Coordinator, you will be providing essential support to the compliance and consultancy team, ensuring smooth coordination of safety, data, and administrative functions.
This role offers a salary of £26,000 and benefits.
You will be responsible for:
* Assisting in the delivery of professional property and fund management services to various clients and stakeholders
* Liaising with internal teams and external partners to gather vital information and identify process improvements
* Supporting the monitoring, auditing, and performance assessment of third-party contractors and service providers
* Managing tenant and client queries via phone, email, and written correspondence
* Conducting periodic site visits to complete inspection documentation when required
* Reviewing Fire Risk Assessments and Building Inspection Reports to ensure all actions and defects are addressed promptly
* Maintaining organised departmental records and documentation systems
What we are looking for
* Previously worked as a Building Safety Coordinator, Operations Coordinator, Facilities Coordinator, Project Coordinator or in a similar role.
* Must have admin experience working in health and safety
* Excellent customer service and relationship-building abilities
* Competent user of Microsoft Office and confident with IT systems
* Ability to manage workloads independently and contribute effectively as part of a team
* Enthusiasm for learning and a willingness to gain further professional qualifications
This is an excellent opportunity to join a forward-thinking organisation and develop your career within building safety and compliance.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Similar titles: Operations Coordinator, Project Coordinator, Contracts Coordinator, Operations Support Manager, Building Safety Coordinator, Project Coordinator, Project Administrator, Project Assistant, Operations Coordinator, Engineering Administrator, Operations Administrator, Contracts Administrator, Scheduler, Technical administrator, technical coordinator, Service coordinator, Documentation Coordinator, Reporting Coordinator, Information Coordinator, Operations administrator, Compliance Coordinator
....Read more...
Type: Permanent Location: Manchester, England
Start:
Duration:
Salary / Rate: £26000 - £26000 Per Annum
Posted: 2025-11-03 16:58:13
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An opportunity has arisen for a Project Coordinator to join a well-established property management firm specialising in real estate and asset management services providing tailored solutions for residential, commercial, and mixed-use developments.
As a Project Coordinator, you will be providing essential support to the compliance and consultancy team, ensuring smooth coordination of safety, data, and administrative functions.
This role offers a salary of £26,000 and benefits.
You will be responsible for:
* Assisting in the delivery of professional property and fund management services to various clients and stakeholders
* Liaising with internal teams and external partners to gather vital information and identify process improvements
* Supporting the monitoring, auditing, and performance assessment of third-party contractors and service providers
* Managing tenant and client queries via phone, email, and written correspondence
* Conducting periodic site visits to complete inspection documentation when required
* Reviewing Fire Risk Assessments and Building Inspection Reports to ensure all actions and defects are addressed promptly
* Maintaining organised departmental records and documentation systems
What we are looking for
* Previously worked as a Building Safety Coordinator, Operations Coordinator, Facilities Coordinator, Project Coordinator or in a similar role.
* Must have admin experience working in health and safety
* Excellent customer service and relationship-building abilities
* Competent user of Microsoft Office and confident with IT systems
* Ability to manage workloads independently and contribute effectively as part of a team
* Enthusiasm for learning and a willingness to gain further professional qualifications
This is an excellent opportunity to join a forward-thinking organisation and develop your career within building safety and compliance.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Similar titles: Operations Coordinator, Project Coordinator, Contracts Coordinator, Operations Support Manager, Building Safety Coordinator, Project Coordinator, Project Administrator, Project Assistant, Operations Coordinator, Engineering Administrator, Operations Administrator, Contracts Administrator, Scheduler, Technical administrator, technical coordinator, Service coordinator, Documentation Coordinator, Reporting Coordinator, Information Coordinator, Operations administrator, Compliance Coordinator
....Read more...
Type: Permanent Location: Manchester, England
Start:
Duration:
Salary / Rate: £26000 - £26000 Per Annum
Posted: 2025-11-03 16:52:53
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An opportunity has arisen for a Service Coordinator to join a well-established property management firm specialising in real estate and asset management services providing tailored solutions for residential, commercial, and mixed-use developments.
As a Service Coordinator, you will be providing essential support to the compliance and consultancy team, ensuring smooth coordination of safety, data, and administrative functions.
This role offers a salary of £26,000 and benefits.
You will be responsible for:
* Assisting in the delivery of professional property and fund management services to various clients and stakeholders
* Liaising with internal teams and external partners to gather vital information and identify process improvements
* Supporting the monitoring, auditing, and performance assessment of third-party contractors and service providers
* Managing tenant and client queries via phone, email, and written correspondence
* Conducting periodic site visits to complete inspection documentation when required
* Reviewing Fire Risk Assessments and Building Inspection Reports to ensure all actions and defects are addressed promptly
* Maintaining organised departmental records and documentation systems
What we are looking for
* Previously worked as a Building Safety Coordinator, Operations Coordinator, Facilities Coordinator, Project Coordinator or in a similar role.
* Must have admin experience working in health and safety
* Excellent customer service and relationship-building abilities
* Competent user of Microsoft Office and confident with IT systems
* Ability to manage workloads independently and contribute effectively as part of a team
* Enthusiasm for learning and a willingness to gain further professional qualifications
This is an excellent opportunity to join a forward-thinking organisation and develop your career within building safety and compliance.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
Similar titles: Operations Coordinator, Project Coordinator, Contracts Coordinator, Operations Support Manager, Building Safety Coordinator, Project Coordinator, Project Administrator, Project Assistant, Operations Coordinator, Engineering Administrator, Operations Administrator, Contracts Administrator, Scheduler, Technical administrator, technical coordinator, Service coordinator, Documentation Coordinator, Reporting Coordinator, Information Coordinator, Operations administrator, Compliance Coordinator
....Read more...
Type: Permanent Location: Manchester, England
Start:
Duration:
Salary / Rate: £26000 - £26000 Per Annum
Posted: 2025-11-03 16:49:33
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IT SUPPORT TEAM LEADER WINCHESTER £41,064 TO £46,049 PER ANNUM
THE OPPORTUNITY:
We're supporting our well established and highly reputable client as they seek to appoint an inspiring IT Support Team Leader to lead the team responsible for their non-Microsoft enterprise platforms.
This is a pivotal leadership role within the Digital Services department, offering the chance to drive innovation, shape enterprise platform strategy, and ensure that key business systems remain robust, efficient, and user-focused.
As IT Support Team Leader, you'll work closely with the Head of Digital Services and senior stakeholders to oversee the support, development, and evolution of a diverse portfolio of applications.
You'll combine strong technical insight with the ability to understand organisational needs and translate them into effective digital solutions, all while developing a high-performing team.
If you are an experienced Enterprise Systems Manager, Head of Enterprise Systems, Systems Administrator, IT Support Team Leader, IT Project Team Leader, IT Project Manager or IT Support Manager, this opportunity is not to be missed!THE HEAD OF ENTERPRISE SYSTEMS ROLE:
Lead and manage the Enterprise Systems team, fostering collaboration, innovation, and professional growth.
Take full responsibility for the balance between functionality, service quality, and system management requirements.
Oversee application support and development for key non-Microsoft enterprise platforms.
Provide expert advice on new or modified solutions, ensuring technical excellence and value for money.
Shape and implement enterprise system policy and strategy, ensuring adherence to corporate, industry, and national standards.
Collaborate with business users, suppliers, and the Head of Digital Services on ERP and enterprise platform design and optimisation.
Support business units in automating and optimising processes to improve efficiency and user experience.
Represent the University at national and sector level where required.
THE PERSON:
Experience as a Enterprise Systems Manager, Head of Enterprise Systems, Systems Administrator, IT Support Team Leader, IT Project Team Leader, IT Project Manager or IT Support Manager
Proven experience leading and managing technical or systems teams.
Strong background in supporting and developing business-critical applications.
Sound knowledge of SQL Server databases and relational data structures.
Experienced in capturing and optimising business processes and workflows.
Strategic thinker with a track record of shaping enterprise systems policy.
Ideally experienced within the UK Higher Education sector.
Advantageous experience with ERP systems and platforms such as SITS, Unit4 ERP, iTrent, Scientia, or Kx.
Passionate about automation, digital transformation, and delivering exceptional end-user experiences.
THE BENEFITS:
Hybrid working policy
35 days' annual leave
Employee Assistance Programme
Discounts at a wide range of retailers, restaurants and entertainment venues
Free wellbeing events, including weekly exercise classes
Contributory pension scheme
On-site gym and sports facilities
By sending an application or applying for a job, you consent to your personal data being processed and stored by Get Recruited (UK) Ltd in accordance with our Cookie & Privacy Policy (available in the footer on our website).
Get Recruited (UK) Ltd acts as an employment agency for permanent recruitment and as an employment business for the supply of temporary workers.
We are an equal opportunities employer and we never charge candidates a fee for our services. ....Read more...
Type: Permanent Location: Winchester, England
Start: ASAP
Duration: Perm
Salary / Rate: £40000.00 - £46000.00 per annum + Excellent Benefits
Posted: 2025-11-03 14:29:17
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support our Central Region.
Preferred candidate must be able to support the Eastern and Central time zones.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-11-01 14:08:38
-
JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support our Central Region.
Preferred candidate must be able to support the Eastern and Central time zones.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-11-01 14:08:33
