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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a 100% remote position that will support our Central Region.
Preferred candidate must be able to support the Eastern and Central time zones.
GENERAL PURPOSE OF THE JOB:
Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services.
Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required.
Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders.
This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed.
This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights.
Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days.
This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval.
The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur
Hours to Day Conversions
Calculating Market Price
Weekly backlog meetings
Review and resolve customer disputes
Manage tech service expenses
Assist with travel and hotel arrangements for maintenance and repair routes
Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
Coordinate material orders
Review and process Readsoft workflow items
Monitor daily, weekly and monthly reports
Customer/Vendor Billing Portals
Bi-weekly Project Review Meetings
Payment Reconciliation
Report low margin jobs
Facilitate effective communication
Process Implementation Reviews
Assist in the preparation of project presentations, reports, and other project-related materials
Problem Solving
Conflict Management
Escalation of concerns and issues
Archive Project files as necessary
Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE:
4-7 years related experience and/or training
Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently.
Keeping records, documents, and project files organized and easily accessible.
Excellent written and verbal communication skills to interact with team members, stakeholders, and clients.
Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint).
Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed.
Ability to think critically and adapt to changing project conditions.
Understanding of project budgets, cost tracking, and financial reporting.
Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports.
Strong time management skills to handle project deadlines and ensure timely task completion.
Ability to manage time effectively in a fast-paced environment.
Ability to work well with a diverse group of people, from team members to external vendors.
Skill in fostering a collaborative, respectful work environment.
Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress.
Ability to resolve conflicts and keep the team working toward common goals.
Handling disputes diplomatically and maintaining positive relationships among project team members.
Knowledge of State prevailing wage, DB and SCAThe salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-09-25 15:10:18
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An exciting opportunity has arisen for a Family Legal Secretary / Paralegal to join a well-established legal firm based in Bridport, known for its professional and supportive working environment.
As a Family Legal Secretary / Paralegal, you will be responsible for providing administrative support to fee earners, assisting with paralegal tasks, and ensuring the smooth operation of case management within the family department.
This full-time role offers a salary range of £24,500 - 63;26,500 and benefits.
You will be responsible for:
* Offering administrative support to fee earners, including file maintenance and preparation of legal documents.
* Assisting in the preparation of bundles for Court, Counsel, and experts.
* Handling client enquiries and maintaining comprehensive client files.
* Arranging attendance at conferences, hearings, and other relevant events.
* Managing the firm's archiving process.
* Ensuring adherence to internal file opening and closing procedures, both electronically and manually.
What we are looking for:
* Previously worked as a Family Secretary, Paralegal, Legal Secretary, Legal Administrator, Legal Assistant or in a similar role.
* Ideally have experience in a family law setting.
* Skilled in Microsoft Office with strong IT, telephone, and communication skills.
* Strong proof-reading skills with attention to accuracy and consistency.
* Excellent organisational skills.
This is a great opportunity for a Family Legal Secretary to join a supportive and dynamic team, providing vital services within the family law sector.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Type: Permanent Location: Bridport, England
Start:
Duration:
Salary / Rate: £24500 - £26500 Per Annum
Posted: 2025-09-25 13:38:18
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An exciting opportunity has arisen for a Family Paralegal / Family Legal Secretary to join a well-established legal firm based in Bridport, known for its professional and supportive working environment.
As a Family Paralegal / Family Legal Secretary, you will be responsible for providing administrative support to fee earners, assisting with paralegal tasks, and ensuring the smooth operation of case management within the family department.
This full-time role offers a salary range of 3;24,500 - £26,500 and benefits.
You will be responsible for:
* Offering administrative support to fee earners, including file maintenance and preparation of legal documents.
* Assisting in the preparation of bundles for Court, Counsel, and experts.
* Handling client enquiries and maintaining comprehensive client files.
* Arranging attendance at conferences, hearings, and other relevant events.
* Managing the firm's archiving process.
* Ensuring adherence to internal file opening and closing procedures, both electronically and manually.
What we are looking for:
* Previously worked as a Family Secretary, Paralegal, Legal Secretary, Legal Administrator, Legal Assistant or in a similar role.
* Ideally have experience in a family law setting.
* Skilled in Microsoft Office with strong IT, telephone, and communication skills.
* Strong proof-reading skills with attention to accuracy and consistency.
* Excellent organisational skills.
This is a great opportunity for a Family Paralegal to join a supportive and dynamic team, providing vital services within the family law sector.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Type: Permanent Location: Bridport, England
Start:
Duration:
Salary / Rate: £24500 - £26500 Per Annum
Posted: 2025-09-25 13:36:48
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An exciting opportunity has arisen for a Private Client Legal Secretary to join a well-established legal firm based in Bridport, known for its professional and supportive working environment.
As a Private Client Legal Secretary, you will be providing secretarial and administrative assistance to the private client department, ensuring smooth delivery of services and maintaining a high level of client care.
This full-time role offers a salary range of £24,500 - £26,500 for 37.5 ours work week and benefits.
You will be responsible for:
* Serving as the primary point of contact for clients, liaising with the legal team by telephone, in person, and in writing.
* Preparing and handling confidential correspondence and legal documentation.
* Producing documents and correspondence through audio transcription when required.
* Managing fee earners' diaries, arranging appointments, and coordinating both internal and external meetings.
What we are looking for:
* Previously worked as a Legal Secretary, Legal Administrator, Legal assistant, Private Client Secretary, Legal Clerk or in a similar role.
* Experience as a Legal Secretary, ideally within a private client department.
* Fast and accurate typing skills.
* Strong IT skills, with proficiency in Microsoft Office.
* Professional telephone manner and excellent interpersonal skills.
* Ability to work well both independently and as part of a team.
What's on offer:
* Competitive salary
* 25 days holiday plus additional day for your birthday.
* A progressive working environment that values wellbeing and work-life balance.
This is a great opportunity for a Private Client Legal Secretary to join a supportive and dynamic team, providing vital services within the family law sector.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Type: Permanent Location: Bridport, England
Start:
Duration:
Salary / Rate: £24500 - £26500 Per Annum
Posted: 2025-09-25 13:35:30
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Customer Service Administrator
I Holland Limited is the world's most well-known producer of tablet punches and dies.
We have been in business for 75 years and are a true British industrial success.
Thousands of customers in over 100 countries rely on us to supply precise tooling solutions based on our decades of experience, research, and engineering know-how.
Job purpose:To provide an exceptional customer service, convert opportunities into sales and support customers through the entire 018;I Holland' process.
To liaise and coordinate with agents, sales staff and internal departments for both Tooling and PharmaCare Products, paying extreme attention to detail to create accurate documentation and avoid mistakes.
The Companies ‘Core Values' always worked to and in mind.
Principal duties & responsibilities, To coordinate all activities between agents/customers and I Holland Ltd., To fully understand customer requests and requirements, both on the Tooling and PharmaCare range., To provide timely and accurate quotations and supporting information and correspondence to customers., To collate all necessary information, drawings, correspondence, etc., to ensure the order 'story' is complete., To enter quotes and orders accurately into the computer system., To facilitate all customer samples/drawings., To administer and archive all relevant information according to procedure., To provide ongoing and helpful support to all customers, being proactive and advising, where necessary, of any problems., To log concerns raised as a Case within CRM system, including all necessary details for the team to evaluate., To assist with cover for reception when required., To support colleagues by sharing workload when appropriate or requested to do so., To adhere to all policies and procedures, particularly the ‘Contract Review'., To work within all Health and Safety, environmental and other company regulations., To attend meetings as and when required with a proactive approach.
Key performance indicators in line with core values, Customer focus: High responsiveness to requests.
Sense of ownership., Speed of response: Timely completion of all plans, tasks & assignments, both individual & team related., Pride in what we do: Work consistently exceeds expectations.
Interacts with other departments to improve the quality of deliverables.
Adheres to schedules to deliver a high-quality product., Continuous improvement: Promotion by taking the initiative to identify issues and providing solutions to reduce cost and improve performance.
Generates and implements multiple beneficial new ideas., Honesty & integrity: Communications with stakeholders are proactive, professional, and always conducted positively.
Extremely trustworthy and dependable., Positive attitude: Enthusiastic and can-do stance.
Demonstrates a positive impact on the business despite challenging conditions.
Helps others to remain positive.Compliance with all policies, procedures, and safety rules & regulations.
Nature and Scope:As part of the administration team, professionalism, self-motivation, and initiative will be required at all times, as well as flexibility of hours based on workload.
Supervision will be given as required.
Key Performance Indicators:, High responsiveness to customer requests.
Quotations and sales orders are entered promptly with no mistakes.
Sense over ownership of the process., Communications with customers are proactive, professional, and always conducted positively., Customer files, customer cards and market instructions are complete and maintained., Accounts records in Navision and the CRM system are clear, concise, and complete in accordance with internal policies., Attendance at training sessions to be able to apply up-to-date knowledge of products., Accuracy of information provided (reduce customer complaints, scrap and rework due to administration)., Neatness/organisation of the work areas., Quality of communication - written and verbal is clear and concise.
Computer literacy., Assist with training recruits to the department
Terms and Conditions of EmploymentPlease note that any offer of employment is contingent upon the following conditions: agreement to a Disclosure and Barring Service (DBS) check, References/Background & Right to Work Documentation checks.
The Company may terminate employment without notice if any documentation is unsatisfactory.
Pay: From £13.13 per hour
Hours: 37.5 per week
Work Location: Hybrid remote in Nottingham NG10 2GD2 days a week working from home once fully trained, 3 days a week in the office.
Job Type: Full-time, Permanent
Benefits:, Company pension, Cycle to work scheme, Employee discount, Flexitime, Free flu jabs, Free parking, On-site parking, Referral programme, Store discount, Work from home
Experience:, Administrative: 2 years (required), CRM software: 1 year (required)
Click 'Apply' to forward your CV. ....Read more...
Type: Permanent Location: Long Eaton, England
Start: ASAP
Salary / Rate: Up to £13.13 per hour
Posted: 2025-09-24 23:35:02
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An exciting opportunity has arisen for an Practice Administrator to join a well-established accountancy firm offering a comprehensive range of services including accounting, tax, audit, payroll, and financial planning.
As a Practice Administrator, you will provide vital support to the Lead Partners while contributing to the ongoing growth of the office.
This full-time role offers sallary of £23,750 for 36.25 hours work week and benefits.
You will be responsible for:
* Providing administrative and secretarial support to Partners, Directors, and Managers.
* Coordinating meeting room bookings, set ups, and close downs.
* Greeting clients, arranging parking, and providing refreshments.
* Handling incoming calls, directing queries, and taking messages accurately.
* Managing daily post, filing, and general office communications.
* Processing client payments in person or over the phone.
* Maintaining petty cash and handling client banking.
* Coordinating supplier and contractor details, utilities, and office maintenance information.
What we are looking for:
* Previously worked as anPractice Administrator, Office Administrator, Admin Assistant, Practice Support Officer, Office Coordinator, Firm Administrator, Audit & Admin Assistant, Professional Services Administrator, Accounts Administration Assistant, Practice Assistant, Office Support Assistant, Administrative Coordinator, Team Administrator, Business Support Administrator, Administrative Assistant
* Some prior experience in an administrative role.
* Qualification such as a BTEC or apprenticeship in Administration, Office Management, or a related field would be beneficial.
* Competent user of MS Word, Excel, PowerPoint, and Outlook
* Accurate typing and data processing skills.
Whats on offer:
* Competitive salary
* 20 days plus bank holidays
* Pension scheme with employer contributions
* Life assurance scheme
* Cycle to work schme
* Regular social events and team incentives
* Health and wellbeing support including Employee Assistance Programme
* Career development opportunities within a supportive environment
Apply now for this exciting Administrative Assistant opportunity to lead audits and accounts preparation within a thriving business advisory firm.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
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Type: Permanent Location: Plymouth, England
Start:
Duration:
Salary / Rate: £23750 - £23750 Per Annum
Posted: 2025-09-24 17:20:29
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Job Description:
Our client, a reputable financial services firm, is looking for a seasoned Senior Administrator - Client Accountant - Private Client to join their team in Edinburgh.
The successful candidate will carry out assigned tasks effectively and to a high standard, ensuring the team meets service delivery deadlines.
Essential Skills/Experience:
Part Qualified accountant or equivalent.
Fund accounting experience.
Strong bookkeeping skills.
Good IT skills - working knowledge of Excel is essential.
Strong analytical skills.
Very good attention to detail.
Good numeracy
Core Responsibilities:
Manual entry bookkeeping transactions from client bank/portfolio statements and review of automated bookkeeping for bank/portfolio accounts with a transactional data feed into the client ledger.
Raise and resolve any queries on a timely basis and liaise with other team members or the client to ensure timely resolution of matters arising within the required deadlines.
Maintenance of accurate information in key systems, this could include bank statements, transactions, bookkeeping, preparing the financials and pack or accounting records for a portfolio of clients.
Actively participate in calls/meetings with the client to discuss matters arising and the tracking of work against deliverable schedule.
Responsible for work on more complex entities/areas.
Preparation of information for the client, which may include portfolio information, bookkeeping, Trial Balances or financial statements and/or liquidation account.
Adhere to core values and expected behaviours.
Provide support to junior team members and the team Manager as and when required.
Any other duties as deemed necessary by Management.
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16049
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
Type: Permanent Location: Edinburgh, Scotland
Start: ASAP
Posted: 2025-09-24 16:57:37
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
To provide general and specific administrative and clerical support and regulatory record keeping services to the Global Field Services safety department, as well as individual jobsites.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform various clerical duties to contribute to the smooth operations of the Global Field Services safety department.
Process assigned tasks within projected timeline.
Meet or exceed designated chargeability and hours worked.
Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt.
Assist with scheduling travel, meetings and other delegated tasks.
Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite - Word, Excel, PowerPoint).
Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to:
Updating the Field Services Safety Systems information
Assist with SafetyCulture platform management
Grainger Equipment Inventory and Billing Summary
Safety Training Records/Certification Management
Incident/Injury Log Management
Updating Measurable Safety Stats
New Employee Onboard Training Certification Tracking
Specialized Projects and Initiatives
Help in the overall workflow within the safety department (miscellaneous support to Director and Senior Managers).
Maintain confidentiality and handle sensitive information with discretion.
Provide support on moderately complex or difficult EHS projects and initiatives.
Track and process Global Field Services safety department expenses, budgets, purchase orders, and invoices.
Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents.
Establish and maintain cross-functional and positive working relationships and contribute to team efforts.
SKILLS AND ABILITIES:
Proficient with spreadsheet, word processing and database necessary
MS Office applications, Smartsheet, and SAP a plus
Ability to multi-task and independently prioritize work load
Exceptional organizational skills
Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner
Excellent communication skills with the ability to read, write, and communicate fluently in English
Must be personnel focused with strong written and verbal communication skills
Strong interpersonal skills with the ability to make group presentations
The salary range for applicants in this position generally ranges between $55,000 and $68,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Tremco offers a variety of benefits to its employees, including but not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-09-24 15:10:15
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
To provide general and specific administrative and clerical support and regulatory record keeping services to the Global Field Services safety department, as well as individual jobsites.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform various clerical duties to contribute to the smooth operations of the Global Field Services safety department.
Process assigned tasks within projected timeline.
Meet or exceed designated chargeability and hours worked.
Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt.
Assist with scheduling travel, meetings and other delegated tasks.
Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite - Word, Excel, PowerPoint).
Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to:
Updating the Field Services Safety Systems information
Assist with SafetyCulture platform management
Grainger Equipment Inventory and Billing Summary
Safety Training Records/Certification Management
Incident/Injury Log Management
Updating Measurable Safety Stats
New Employee Onboard Training Certification Tracking
Specialized Projects and Initiatives
Help in the overall workflow within the safety department (miscellaneous support to Director and Senior Managers).
Maintain confidentiality and handle sensitive information with discretion.
Provide support on moderately complex or difficult EHS projects and initiatives.
Track and process Global Field Services safety department expenses, budgets, purchase orders, and invoices.
Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents.
Establish and maintain cross-functional and positive working relationships and contribute to team efforts.
SKILLS AND ABILITIES:
Proficient with spreadsheet, word processing and database necessary
MS Office applications, Smartsheet, and SAP a plus
Ability to multi-task and independently prioritize work load
Exceptional organizational skills
Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner
Excellent communication skills with the ability to read, write, and communicate fluently in English
Must be personnel focused with strong written and verbal communication skills
Strong interpersonal skills with the ability to make group presentations
The salary range for applicants in this position generally ranges between $55,000 and $68,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Tremco offers a variety of benefits to its employees, including but not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-09-24 15:09:41
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An exciting opportunity has arisen for a Payroll Administrator to join an independent accountancy firm, delivering comprehensive payroll solutions for a diverse range of clients.
As a Payroll Administrator, you will manage a portfolio of client payrolls, ensuring accurate, timely, and compliant processing while supporting overall team objectives.
This full-time role offers salary circa £24,000 - £28,000 and benefits.
You will be responsible for:
* Processing assigned client payrolls accurately and on schedule.
* Inputting data and preparing detailed payroll reports.
* Highlighting anomalies or issues to clients and supporting resolution.
* Ensuring timely submissions and payments to HMRC, pensions, and other third parties.
* Maintaining payroll records in line with statutory requirements.
* Assisting with month-end, year-end, and ad-hoc payroll tasks.
* Supporting audit readiness and identifying discrepancies or risks.
What we are looking for:
* Previously worked as a Payroll Assistant, Payroll administrator, Payroll Officer, Payroll Clerk, Payroll Executive, Payroll Specialist, Payroll Coordinator, Junior Accountant, Accounts Assistant, Finance Assistant, Bookkeeper, Accounts Semi Senior, Accounts Junior, Accounting Technician or in a similar role.
* Experience in payroll administration.
* Knowledge of payroll concepts including PAYE, National Insurance, pensions, holiday pay, SSP, SMP, and related legislation.
* Ideally have 1 year of payroll experience.
* Excellent attention to detail and organisational skills.
* Skilled in Microsoft Excel and familiarity with payroll software.
Whats on offer:
* Competitive salary
* Company pension scheme
* A supportive and professional work environment with opportunities for development.
Apply now for this great Payroll Administrator opportunity to join a respected payroll services organisation and develop your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Dumfries, Scotland
Start:
Duration:
Salary / Rate: £24000 - £28000 Per Annum
Posted: 2025-09-24 12:17:59
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An exciting opportunity has arisen for a Payroll Assistant to join an independent accountancy firm, delivering comprehensive payroll solutions for a diverse range of clients.
As a Payroll Assistant, you will manage a portfolio of client payrolls, ensuring accurate, timely, and compliant processing while supporting overall team objectives.
This full-time role offers salary circa £24,000 - £28,000 and benefits.
You will be responsible for:
* Processing assigned client payrolls accurately and on schedule.
* Inputting data and preparing detailed payroll reports.
* Highlighting anomalies or issues to clients and supporting resolution.
* Ensuring timely submissions and payments to HMRC, pensions, and other third parties.
* Maintaining payroll records in line with statutory requirements.
* Assisting with month-end, year-end, and ad-hoc payroll tasks.
* Supporting audit readiness and identifying discrepancies or risks.
What we are looking for:
* Previously worked as a Payroll Assistant, Payroll administrator, Payroll Officer, Payroll Clerk, Payroll Executive, Payroll Specialist, Payroll Coordinator, Junior Accountant, Accounts Assistant, Finance Assistant, Bookkeeper, Accounts Semi Senior, Accounts Junior, Accounting Technician or in a similar role.
* Experience in payroll administration.
* Knowledge of payroll concepts including PAYE, National Insurance, pensions, holiday pay, SSP, SMP, and related legislation.
* Ideally have 1 year of payroll experience.
* Excellent attention to detail and organisational skills.
* Skilled in Microsoft Excel and familiarity with payroll software.
Whats on offer:
* Competitive salary
* Company pension scheme
* A supportive and professional work environment with opportunities for development.
Apply now for this great Payroll Assistant opportunity to join a respected payroll services organisation and develop your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Dumfries, Scotland
Start:
Duration:
Salary / Rate: £24000 - £28000 Per Annum
Posted: 2025-09-24 12:16:24
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As Customer Service Administrator you will be working as part of a supportive team who deliver first class service to their customers.
The role is full time and permanent working onsite in their Brackley office.
The company have been established since 2010 and has grown to over 300 locations.
Hours are Monday to Friday 8.30 am to 5.00 pm and offering a starting salary of up to £26,500.
This role will suit a customer service professional who wants to grow with the business.
Purpose of the role:
To deliver high levels of customer service working with major corporate accounts.
The role is busy and varied and involves interacting with customers on a daily basis.
Key Accountabilities for The Customer Service Administrator:
Logging and matching customer contracts to goods ordered
Approving orders, making amendments, resolving queries, obtaining supplier quotes
Processing orders, sending out PO
Sending out estimated delivery dates and dispatch confirmations
Reporting damaged/missing items
Sending out contracts
Liaising with customers daily basis providing updates, dealing with complaints
Portal management
Organising quotes
Scheduling invoices
Uploading and processing orders
Liaising with internal teams - accounts, sales and tendering
Credit control for key accounts
Key Skills Required for the Customer Service Administrator:
High levels of customer service over the phone and by email
Solid administration skills
Highly organised with excellent levels of attention to detail
Adaptable in a changing environment
Credit control experience
Strong IT skills
What's in it for you?
A starting salary of up to £26,500
Based onsite Mon - Fri 8.30 - 5.00 pm (30 mins lunch and two 15 min breaks
23 days hol + bank hols (you can also buy and sell hols days
Birthday day off (after one year service
Training, development and progression
Annual performance and company related bonus
Associate days, socials
Associate equity program
Plenty of free parking
....Read more...
Type: Permanent Location: Brackley, England
Start: 01/11/2025
Duration: permanent
Salary / Rate: £25500 - £26500 per annum + Benefits
Posted: 2025-09-23 23:35:03
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Role: Sales Administrator
Location: Verwood
Contract: Permanent, Full-time
Salary: £25,000 - £30,000
Sales Administrator
We are looking for a highly organised and motivated Sales Administrator near Verwood to join our clients team.
This role is essential in supporting day-to-day operations, assisting the sales function, and ensuring excellent customer service is delivered at all times.
The position would suit someone who is detail-focused, confident using IT systems, and enjoys working in a busy, team-oriented environment.
Key Responsibilities
- Processing quotations and orders
- Administration support for the Service Department and Sales Team
- Customer and ASM order update
- Internal Customer relations
- Managing incoming calls
- Export Licence application
- Monitoring the sales inbox
- Liaising with other departments
- Help with visitors to the Company including setting up meeting rooms
- DHL and TNT Shipments
- Credit Control and other administrative assistance within the Finance Department
- Other ADHOC tasks as requested by management
Skills & Experience
- Have a confident telephone manner
- Experience with Microsoft Office and Business Central
- The ability to communicate effectively with a wide variety of people
- A keen eye for detail with a pride taken in works completed
- The ability to work to set procedures and follow instructions
- Worked in a manufacturing environment
- Enthusiastic, positive, personable with a desire to learn and grow in the company
Whats on Offer
- Full-time, permanent position
- Salary from £25,000 - £30,000 + (depending on experience)
- Benefits include:
- Company pension scheme
- Cycle-to-work scheme
- Flexitime options
- Wellbeing and health support programme
- Life insurance
- Free on-site parking
If you are a proactive and organised Sales administrator near Verwood who enjoys supporting a busy sales environment, wed love to hear from you.
Job ID Number: 98575
Division: Commercial Division
Job: Sales Administrator
Location: Verwood ....Read more...
Type: Permanent Location: Verwood,England
Start: 22/09/2025
Salary / Rate: £25000 - £30000 per annum
Posted: 2025-09-22 08:59:05
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As PA Administrator you will be joining an established and well-respected employer in Banbury, on a full time, permanent basis (office based).
You will provide full administrative support to designated departments and assisting others as required.
In addition, you will take responsibility for supporting on reception when required.
As PA Administrator, you will be responsible for:
PA Role
Direct responsibilities to designated teams and across the company, providing; diary management, call handling and general support as required
Providing administrative support to a designated team including creating, reviewing and distributing correspondence and client information
Completing digital dictation
Proactive client liaison - confirming appointments, recording data and logging details onto the Microsoft Schedule diary system to ensure optimum time management
Handling telephone contact with clients, making appointments etc.
Maintaining seamless paperless office environment and ensure it is accurate and up to date.
Including regular archiving and proactive drive towards paperless office
Utilising systems to maintain accurate and secure data management
Organising lunches and other client contact activities for designated sections
Supporting with Board meeting attendance and minutes where required
Providing Marketing support where required
Sorting and scanning of post and documents for Partners and Departments
Training new starters and existing staff on internal procedures, specifically relating to use of technology
Reception Admin Support
Taking an active role on reception covering for periods of the week on a rota basis.
This will require permanent physical presence on reception for several days a week, providing seamless front of house experience for visitors and our own people
Preparing meeting rooms, ensuring an outstanding client experience
Accurately processing incoming and outgoing post, deliveries, couriers, and international mail
Ensuring parking and external premises are fit for purpose and maintained in conjunction with the facilities team
In conjunction with IT, supporting users with meeting room technology and set up
Overall ownership of client meeting areas and staff recreation room including, coffee machine, drinks, weekly stock ordering and liaising with cleaners
Working with IT to manage electronic signing in and out technology
Working with Admin team to maintain stock levels and order consumables, stationery and large meeting lunch orders for the business
Unlocking premises ready for office opening
Critical Skills Required
Fully computer literate, including excellent Microsoft Office skills (Outlook, Word, Excel and PowerPoint)
Excellent telephone manner with good interpersonal and communication skills
Ability to work on your own or in a team
Ability to work under pressure and prioritise work effective and efficiently
Flexible attitude to work patterns
Excellent organisation and administrative skills
Accurate data inputting skills and eye for detail
Ability to use initiative in terms of decision making
The true benefit of working for this employer is the culture and values driven environment, which promotes sustainable development for all their talented people.
They also offer:
Competitive salary of £25,000 - £32,000
Enhanced Employer Pension Contribution
23 days' holiday per annum plus Bank Holidays (Increases with length of service)
Use of benefits platform
Life assurance
Flexible working Structure: Flex-e
Private Medical Insurance, provided by Vitality
Medical Cash Plan, provided by Health Shield
Comprehensive Employee Assistance Programme (EAP)
....Read more...
Type: Permanent Location: Banbury, England
Salary / Rate: £25000 - £32000 per annum + excellent benefits
Posted: 2025-09-21 23:35:02
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Job Description:
We're working with a leading private equity firm to bring onboard an experienced Company Secretary or Assistant Company Secretary to join its Glasgow team.
This is an excellent role for someone who has either worked in an official company secretarial capacity or in a role that these skills have been required.
Skills/Experience:
Ideally qualification with ICSA (Institute of Chartered Secretaries & Administrators) or equivalent.
Strong, broad company secretarial experience, ideally including work with listed companies.
Good understanding of the requirements and regulations relevant to investment trusts or venture capital trusts would be beneficial
Solid legal awareness, able to review documentation effectively.
Excellent organisational and project-management skills.
Meticulous attention to detail.
Strong time-management, able to meet tight deadlines reliably.
Excellent interpersonal skills, including the ability to build and maintain client relationships and deliver a high-quality service.
Competence in MS Office, especially Word and Excel.
Experience from legal/accounting that is transferrable in to the role
Core Responsibilities:
Prepare Board and Committee papers, attend meetings, and produce minutes for assigned clients.
Ensure clients comply with their constitutional documents and the regulatory framework governing investment trusts and venture capital trusts.
Oversee statutory filings and maintain statutory records for relevant clients.
Project-manage the production of Annual and Interim Reports, AGM logistics, and all corporate transactions.
Monitor and ensure compliance with Listing, Disclosure Guidance & Transparency Rules, especially stock exchange announcements.
Produce shareholder communications and other regulatory documentation.
Review legal documents relevant to client companies.
Support with ad-hoc projects as required.
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16233
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
Type: Permanent Location: Glasgow, Scotland
Start: ASAP
Posted: 2025-09-19 14:34:02
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Role: Sales Administrator
Location: Verwood
Contract: Permanent, Full-time
Salary: £28,000 - £32,000 + OTE (DOE)
Sales Administrator
We are looking for a highly organised and motivated Sales Administrator near Verwood to join our clients team.
This role is essential in supporting day-to-day operations, assisting the sales function, and ensuring excellent customer service is delivered at all times.
The position would suit someone who is detail-focused, confident using IT systems, and enjoys working in a busy, team-oriented environment.
Key Responsibilities
- Preparing and processing sales quotations and orders
- Providing administrative support across sales and service functions
- Updating customers and sales managers on order progress
- Building and maintaining positive customer relationships
- Handling incoming calls and email enquiries
- Coordinating shipping requirements and export documentation
- Managing shared inboxes and distributing queries appropriately
- Liaising with internal teams to ensure smooth workflows
- Assisting with visitor arrangements and meeting room preparation
- Carrying out ad-hoc tasks as required by management
Skills & Experience
- Previous experience in a sales administration or office support role
- Confident using Microsoft Office, particularly Word and Outlook
- Strong time management skills with the ability to prioritise workload
- Excellent written and verbal communication skills
- Customer service experience would be an advantage
- Knowledge of ERP/CRM systems (e.g., Business Central) is desirable
Whats on Offer
- Full-time, permanent position
- Salary from £24,000 + (depending on experience)
- Benefits include:
- Company pension scheme
- Cycle-to-work scheme
- Flexitime options
- Wellbeing and health support programme
- Life insurance
- Free on-site parking
If you are a proactive and organised Sales administrator near Verwood who enjoys supporting a busy sales environment, wed love to hear from you.
Job ID Number: 98575
Division: Commercial Division
Job: Sales Administrator
Location: Verwood ....Read more...
Type: Permanent Location: Verwood,England
Start: 19/09/2025
Salary / Rate: £24000 - £26000 per annum
Posted: 2025-09-19 13:35:05
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Excellent Administrator required on a Temp basis for approx 6 weeks for a busy department in Kew; in Richmond, Surrey.
The team manages all of the requests and general access enquiries about the Service Personnel records that are then transferred (there are around 10 million individual records in this collection).
They are an extremely busy team, with around 25,000 requests to this team alone last year.
Consequently, they are looking for some extra help while they tackle the queue of requests and would like to recruit a temp to support the team with their administrative work.
The role would be for 4-6 weeks and would be full-time (36 hours per week).
Core hours are 10am – 4pm, and there is flexibility around these times, e.g.
9am – 5pm or 8am – 4pm.
They offer hybrid working and ask that all staff come into the office at least 60% of the week.
In practice, this usually looks like 2 days working from home and 3 days in the office.
Immediate start - £14-15p/h. ....Read more...
Type: Contract Location: Kew, Richmond, England
Start:
Duration:
Salary / Rate: £14 - £15 Per Hour
Posted: 2025-09-19 11:50:37
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Logistics Coordinator - Office Administrator - London
A growing medical devices company in London is looking for a reliable and organised team member to support their operations and office management.
This is a hands-on role where you'll take ownership of order fulfilment, logistics coordination, and day-to-day administrative tasks, working closely with colleagues across multiple departments.
You'll be responsible for processing customer and distributor orders, liaising with couriers and warehouse partners, and ensuring timely, accurate dispatch.
You'll help monitor stock levels, prepare shipping documentation, and keep stakeholders updated on delivery progress.
Alongside this, you'll provide general administrative support across the business—from scheduling and record keeping to travel bookings, expense management, and document preparation.
The role offers exposure to a wide range of functions, including Finance, Quality, and Regulatory, and would suit someone who enjoys variety and thrives in a fast-paced environment.
You'll be a key part of a collaborative team, contributing to the continuous improvement of internal processes and helping maintain a well-organised office.
Previous experience in administration or order fulfilment is essential, along with strong attention to detail and confidence using Microsoft Office.
It would be ideal if you've worked within the medical devices or biotech industry, or have experience supporting teams in regulated environments—particularly where logistics, documentation, and compliance are key.
The successful candidate will be rewarded with an excellent starting salary, performance-based bonus, company pension, and a comprehensive benefits package.
You'll also be joining a business that values collaboration, initiative, and continuous improvement.
To explore this opportunity further, contact Andrew Welsh, Director of Medical Devices, Biotech and Drug Discovery Recruitment at Newton Colmore, on +44 121 268 2240.
Alternatively, submit your CV and a member of our team will be in touch to discuss next steps. ....Read more...
Type: Permanent Location: City of London, England
Salary / Rate: Negotiable
Posted: 2025-09-18 23:35:02
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JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-09-18 15:11:40
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: To provide general and specific administrative and clerical support and regulatory record keeping services to the Global Field Services safety department, as well as individual jobsites.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform various clerical duties to contribute to the smooth operations of the Global Field Services safety department. Process assigned tasks within projected timeline. Meet or exceed designated chargeability and hours worked. Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt. Assist with scheduling travel, meetings and other delegated tasks. Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite - Word, Excel, PowerPoint). Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to: Updating the Field Services Safety Systems information Assist with SafetyCulture platform management Grainger Equipment Inventory and Billing Summary Safety Training Records/Certification Management Incident/Injury Log Management Updating Measurable Safety Stats New Employee Onboard Training Certification Tracking Specialized Projects and Initiatives Help in the overall workflow within the safety department (miscellaneous support to Director and Senior Managers). Maintain confidentiality and handle sensitive information with discretion. Provide support on moderately complex or difficult EHS projects and initiatives. Track and process Global Field Services safety department expenses, budgets, purchase orders, and invoices. Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents. Establish and maintain cross-functional and positive working relationships and contribute to team efforts.
SKILLS AND ABILITIES:
Proficient with spreadsheet, word processing and database necessary MS Office applications, Smartsheet, and SAP a plus Ability to multi-task and independently prioritize work load Exceptional organizational skills Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner Excellent communication skills with the ability to read, write, and communicate fluently in English Must be personnel focused with strong written and verbal communication skills Strong interpersonal skills with the ability to make group presentations
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-09-18 15:11:33
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: To provide general and specific administrative and clerical support and regulatory record keeping services to the Global Field Services safety department, as well as individual jobsites.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Perform various clerical duties to contribute to the smooth operations of the Global Field Services safety department. Process assigned tasks within projected timeline. Meet or exceed designated chargeability and hours worked. Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt. Assist with scheduling travel, meetings and other delegated tasks. Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite - Word, Excel, PowerPoint). Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to: Updating the Field Services Safety Systems information Assist with SafetyCulture platform management Grainger Equipment Inventory and Billing Summary Safety Training Records/Certification Management Incident/Injury Log Management Updating Measurable Safety Stats New Employee Onboard Training Certification Tracking Specialized Projects and Initiatives Help in the overall workflow within the safety department (miscellaneous support to Director and Senior Managers). Maintain confidentiality and handle sensitive information with discretion. Provide support on moderately complex or difficult EHS projects and initiatives. Track and process Global Field Services safety department expenses, budgets, purchase orders, and invoices. Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents. Establish and maintain cross-functional and positive working relationships and contribute to team efforts.
SKILLS AND ABILITIES:
Proficient with spreadsheet, word processing and database necessary MS Office applications, Smartsheet, and SAP a plus Ability to multi-task and independently prioritize work load Exceptional organizational skills Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner Excellent communication skills with the ability to read, write, and communicate fluently in English Must be personnel focused with strong written and verbal communication skills Strong interpersonal skills with the ability to make group presentations
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-09-18 15:10:37
-
JOB DESCRIPTION
BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD!
Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us.
PROJECT ADMINISTRATOR
This is a hybrid position (working both remote and onsite in Beachwood), and will support our Eastern Division.
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $53,000 and $66,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-09-18 15:10:00
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Job Description:
We're working with a leading private equity firm to bring onboard an experienced Company Secretary or Assistant Company Secretary to join its Glasgow team.
This is an excellent role for someone who has either worked in an official company secretarial capacity or in a role that these skills have been required.
Skills/Experience:
Ideally qualification with ICSA (Institute of Chartered Secretaries & Administrators) or equivalent.
Strong, broad company secretarial experience, ideally including work with listed companies.
Good understanding of the requirements and regulations relevant to investment trusts or venture capital trusts would be beneficial
Solid legal awareness, able to review documentation effectively.
Excellent organisational and project-management skills.
Meticulous attention to detail.
Strong time-management, able to meet tight deadlines reliably.
Excellent interpersonal skills, including the ability to build and maintain client relationships and deliver a high-quality service.
Competence in MS Office, especially Word and Excel.
Experience from legal/accounting that is transferrable in to the role
Core Responsibilities:
Prepare Board and Committee papers, attend meetings, and produce minutes for assigned clients.
Ensure clients comply with their constitutional documents and the regulatory framework governing investment trusts and venture capital trusts.
Oversee statutory filings and maintain statutory records for relevant clients.
Project-manage the production of Annual and Interim Reports, AGM logistics, and all corporate transactions.
Monitor and ensure compliance with Listing, Disclosure Guidance & Transparency Rules, especially stock exchange announcements.
Produce shareholder communications and other regulatory documentation.
Review legal documents relevant to client companies.
Support with ad-hoc projects as required.
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16233
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
Type: Permanent Location: Glasgow, Scotland
Start: ASAP
Posted: 2025-09-18 14:12:57
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An exciting opportunity has arisen for a Litigation Secretary to join a well-established law firm offering a broad range of legal services to individuals and businesses.
As a Litigation Secretary, you will be providing administrative support to Fee Earners within the personal injury department.
This part-time office-based role offers a competitive salary and benefits working 3 days a week.
You will be responsible for:
* Collaborating with experts, legal counsel, witnesses, and the court
* Drafting correspondence and legal documents via audio transcription and copy typing
* Reviewing documents for precision and correctness
* Calculating case-related expenses for cost updates and invoicing
* Handling telephone communications and relaying messages
* Scheduling appointments, coordinating diaries, and addressing client needs
* Preparing outgoing mail and accompanying documents
* Maintaining strict confidentiality and data security in accordance with GDPR
What we are looking for:
* Previously worked as a Litigation Secretary, Dispute Resolution Secretary, Legal Secretary, Legal Administrator, Legal Assistant, Legal Clerk or in a similar role.
* Must have secretarial experience in Litigation.
* Ideally have experience in personal injury.
* Strong communication skills with an ability to work well within a team.
* Use of Proclaim Case Management system advantageous
Shift timing:
9:00am - 5:15pm (3 days a week)
Apply now for this exceptional Litigation Secretary opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Chichester, England
Start:
Duration:
Salary / Rate:
Posted: 2025-09-17 13:04:19
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An exciting opportunity has arisen for a Family Paralegal / Family Legal Secretary to join a well-established legal firm based in Bridport, known for its professional and supportive working environment.
As a Family Paralegal / Family Legal Secretary, you will be responsible for providing administrative support to fee earners, assisting with paralegal tasks, and ensuring the smooth operation of case management within the family department.
This full-time role offers a minimum salary of £25,000 and benefits.
You will be responsible for:
* Offering administrative support to fee earners, including file maintenance and preparation of legal documents.
* Assisting in the preparation of bundles for Court, Counsel, and experts.
* Handling client enquiries and maintaining comprehensive client files.
* Arranging attendance at conferences, hearings, and other relevant events.
* Managing the firm's archiving process.
* Ensuring adherence to internal file opening and closing procedures, both electronically and manually.
What we are looking for:
* Previously worked as a Family Secretary, Paralegal, Legal Secretary, Legal Administrator, Legal Assistant or in a similar role.
* Prior experience in a family law setting.
* Skilled in Microsoft Office with strong IT, telephone, and communication skills.
* Strong proof-reading skills with attention to accuracy and consistency.
* Excellent organisational skills.
This is a great opportunity for a Family Paralegal to join a supportive and dynamic team, providing vital services within the family law sector.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Bridport, England
Start:
Duration:
Salary / Rate: £25000 Per Annum
Posted: 2025-09-16 16:33:57
