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Sales Administrator
JOB DESCRIPTION Primarily responsible for administering and coordinating the administrative requirements related to sales processes, including but not limited to managing customer data and records, coordinating with multiple departments, material and shipment management, analyzing sales reports, and providing proactive administrative support to sales teams. Essential Functions Provides customer service and troubleshooting assistance to sales team and customers. Reviews and validates proper quote approvals are in place before processing quotes in CRM. Maintains digital project files and other records. Completes quote and bid requests with input from sales and other departments, ensuring proper review, approval, and deadlines are met. Receives new orders and validates Purchase Order details against submitted order details, ensuring information is correct prior to order conversion. Processes order according to the agreed terms and requirements; ensures order delivery timelines and documentation requirements are met. Assess and updates shipment forecasting reports for accuracy and needs; requests material needs from purchasing and manufacturing as needed; proactively confirms needs with sales team to ensure project requirements are met. Coordinates, expedites and traces the shipping of orders and leftovers; chooses the appropriate carrier based on project requirements and coordinates details with logistics and carriers; point of contact for shipment issues and responsible for resolving to ensure delivery to required destination. Follows deposit invoice progression to ensure collection prior to material shipment. Reviews order invoicing and subcontractor payment details to determine if within approval guidelines; escalates for approval as needed; enters information into the computer system and generates payments and invoices. Proactively escalates compliance and risk related concerns to supervisor in a timely manner. Responsible for reviewing and updating backlog, leftover, invoicing, product forecasting, and other management reports as required. Forecast review and updates to ensure invoicing is captured in appropriate period. Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms, as required. Requests for insurance certificates for customers and general contractors. Logs Contracts to be executed upon receipt and order entry; responsible for ensuring execution prior to project start. Assesses customized customer correspondence (incoming and outgoing) for required approvals, coordinates approvals and distribution with appropriate team members. Processes invoices from outside vendors, ensures invoices are allocated to correct project or account and that actual costs do not exceed budget. Partners with Accounting and Purchasing to set up new vendors. Minimum Requirements High School Diploma or Equivalent 2+ years of related work experience in sales administration, sales operations, or customer service. Excellent verbal, written and interpersonal skills. High sense of urgency and the ability to independently problem solve, prioritize and successfully meet deadlines Preferred Requirements Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field Prior experience working in CRM and ERP systems, and MS Office Physical Requirements This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day. No unusual environmental, lifting or exertion requirements are associated with this position. Benefits and Compensation The pay range for applicants in this position generally ranges between $25.48/hour and $26.92/hour. The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey Posted: 2026-06-29 07:08:23 -
Sales Administrator
JOB DESCRIPTION Primarily responsible for administering and coordinating the administrative requirements related to sales processes, including but not limited to managing customer data and records, coordinating with multiple departments, material and shipment management, analyzing sales reports, and providing proactive administrative support to sales teams. Essential Functions Provides customer service and troubleshooting assistance to sales team and customers. Reviews and validates proper quote approvals are in place before processing quotes in CRM. Maintains digital project files and other records. Completes quote and bid requests with input from sales and other departments, ensuring proper review, approval, and deadlines are met. Receives new orders and validates Purchase Order details against submitted order details, ensuring information is correct prior to order conversion. Processes order according to the agreed terms and requirements; ensures order delivery timelines and documentation requirements are met. Assess and updates shipment forecasting reports for accuracy and needs; requests material needs from purchasing and manufacturing as needed; proactively confirms needs with sales team to ensure project requirements are met. Coordinates, expedites and traces the shipping of orders and leftovers; chooses the appropriate carrier based on project requirements and coordinates details with logistics and carriers; point of contact for shipment issues and responsible for resolving to ensure delivery to required destination. Follows deposit invoice progression to ensure collection prior to material shipment. Reviews order invoicing and subcontractor payment details to determine if within approval guidelines; escalates for approval as needed; enters information into the computer system and generates payments and invoices. Proactively escalates compliance and risk related concerns to supervisor in a timely manner. Responsible for reviewing and updating backlog, leftover, invoicing, product forecasting, and other management reports as required. Forecast review and updates to ensure invoicing is captured in appropriate period. Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms, as required. Requests for insurance certificates for customers and general contractors. Logs Contracts to be executed upon receipt and order entry; responsible for ensuring execution prior to project start. Assesses customized customer correspondence (incoming and outgoing) for required approvals, coordinates approvals and distribution with appropriate team members. Processes invoices from outside vendors, ensures invoices are allocated to correct project or account and that actual costs do not exceed budget. Partners with Accounting and Purchasing to set up new vendors. Minimum Requirements High School Diploma or Equivalent 2+ years of related work experience in sales administration, sales operations, or customer service. Excellent verbal, written and interpersonal skills. High sense of urgency and the ability to independently problem solve, prioritize and successfully meet deadlines Preferred Requirements Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field Prior experience working in CRM and ERP systems, and MS Office Physical Requirements This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day. No unusual environmental, lifting or exertion requirements are associated with this position. Benefits and Compensation The pay range for applicants in this position generally ranges between $25.48/hour and $26.92/hour. The range is an estimate based on potential employee qualification operations, needs, and other considerations permitted by law. In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent comprehensive health plan and financial benefits program including but not limited to, paid holidays, paid time off, 401(k) with company match, Company Pension Plan and Stock Purchase Plans. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey Posted: 2026-06-29 07:08:23 -
Strategic Sourcing Buyer II/Senior
JOB DESCRIPTION Legend Brands is a growing multi-vertical manufacturer serving restoration, cleaning, and construction professionals; performance automotive cooling markets; fish hatchery and aquaculture operations; through a portfolio of industry-leading brands including Dri-Eaz, Mediclean, UnSmoke, OdorX, Sapphire Scientific, Prochem, Chemspec, Flex-A-Lite, and Marisource. Job Summary Under general supervision, the Strategic Sourcing Buyer II/ Senior is responsible for working cross-functionally with multiple stakeholders to diversify how and where materials are procured, brings new products to market, and tactfully supports operational buying. This role encompasses planning, data analysis, reporting, negotiating, process development and cost management. To deliver successful results, the Strategic Sourcing Buyer must develop strong internal/external relationships and knowledge of operations. Work Schedule Monday - Friday - onsite Supervision Responsibility: None Essential Duties Identify, evaluate, and select new suppliers that meet quality, delivery, and cost objectives Design and implement scalable sourcing plans Implement vendor contracts and supply agreements Manage Bills of Material for new products, work with suppliers and buyers to obtain cost, lead time, minimum order quantity, tooling cost, to support all phases of development and product launch Collaborate with other Legend Brands buyers and suppliers in the negotiation of contracts, pricing, problem resolution, and new product introduction Participate in Engineering and New Products Teams as an active member helping to influence best practice sourcing Work with Quality Assurance to ensure procured materials/services meet technical, business, and quality requirements Build relationships and collaborate with Sales Operations, Engineering, QA, Materials Management, Product Management, New Product Development, Accounting, and Production Utilize advanced Excel functionality and D365 to analyze data, implement solutions and create successful business results Manage and maintain procurement-related data and systems to support reporting and analysis Stay up to date on industry trends, best practices, and regulatory changes to ensure compliance and maximize performance Ability to convey complex information in a clear and concise manner Report-out to leadership on project timelines, improvement, and status Execute and develop objectives to improve against department KPIs. Education and Experience: Bachelor's Degree in Business, Supply Chain, Engineering or related field required Purchasing Certification is preferred Previous project management experience preferred Technical knowledge of HVAC parts and equipment a plus Performs other related duties as assigned. Strategic Sourcing Buyer II The Strategic Sourcing Buyer II is required to have a minimum of 5-10 years of previous experience and working knowledge and competent demonstration of the following: Develop and execute category strategies Lead supplier negotiations and contract management Influence stakeholders on sourcing decisions and supplier selection Develop and execute category strategies Senior Strategic Sourcing Buyer The senior level of the Strategic Sourcing Buyer series and is required to have a minimum of 5-10+ years of previous experience and working knowledge and competent demonstration of the following: Deep category knowledge and advanced sourcing skills Experience leading cross-functional sourcing initiatives or global procurement strategies Strong commercial and contractual expertise Mentor junior sourcing staff Lead supplier negotiations and contract management Employment Standards Knowledge of MRP/ERP systems - D365 preferred. Skilled in the use of standard office equipment and software, specifically MS Excel Knowledge of principles and processes for providing customer service. Skilled in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Understanding of lean manufacturing environment utilizing 5S, Kaizen or Kanban system. Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. Applies Total Cost of Ownership techniques to accomplish objectives. Strong decision-making skills with the ability to balance cost, quality and risk. Ability to work with Engineering Departments to support product design or changes while ensuring procurement processes are appropriately maintained. Ability to work successfully as a member of a team. Ability to communicate effectively in both oral and written form. Ability to pass a pre-employment background check. Hiring Range - Strategic Sourcing Buyer Level II - $86K - $97K Senior Level - $93K - $105K Depends upon experience Benefits Legend Brands offers an excellent benefits package with comprehensive medical, dental, vision, life insurance, disability coverage, 10 paid holidays, generous paid time off, employer matching 401k PLUS a company-sponsored pension, and more! Additional Considerations Legend Brands is an equal opportunity employer that considers all applicants without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability. Candidates must be authorized to work for an employer in the U.S., as we are not currently sponsoring or taking over sponsorship of employment Visa's. All job offers are contingent upon satisfactory pre-employment drug test and background checks.Apply for this ad Online! ....Read more...
Type: Permanent Location: Burlington, Washington Posted: 2026-06-28 23:10:00 -
Strategic Sourcing Buyer II/Senior
JOB DESCRIPTION Legend Brands is a growing multi-vertical manufacturer serving restoration, cleaning, and construction professionals; performance automotive cooling markets; fish hatchery and aquaculture operations; through a portfolio of industry-leading brands including Dri-Eaz, Mediclean, UnSmoke, OdorX, Sapphire Scientific, Prochem, Chemspec, Flex-A-Lite, and Marisource. Job Summary Under general supervision, the Strategic Sourcing Buyer II/ Senior is responsible for working cross-functionally with multiple stakeholders to diversify how and where materials are procured, brings new products to market, and tactfully supports operational buying. This role encompasses planning, data analysis, reporting, negotiating, process development and cost management. To deliver successful results, the Strategic Sourcing Buyer must develop strong internal/external relationships and knowledge of operations. Work Schedule Monday - Friday - onsite Supervision Responsibility: None Essential Duties Identify, evaluate, and select new suppliers that meet quality, delivery, and cost objectives Design and implement scalable sourcing plans Implement vendor contracts and supply agreements Manage Bills of Material for new products, work with suppliers and buyers to obtain cost, lead time, minimum order quantity, tooling cost, to support all phases of development and product launch Collaborate with other Legend Brands buyers and suppliers in the negotiation of contracts, pricing, problem resolution, and new product introduction Participate in Engineering and New Products Teams as an active member helping to influence best practice sourcing Work with Quality Assurance to ensure procured materials/services meet technical, business, and quality requirements Build relationships and collaborate with Sales Operations, Engineering, QA, Materials Management, Product Management, New Product Development, Accounting, and Production Utilize advanced Excel functionality and D365 to analyze data, implement solutions and create successful business results Manage and maintain procurement-related data and systems to support reporting and analysis Stay up to date on industry trends, best practices, and regulatory changes to ensure compliance and maximize performance Ability to convey complex information in a clear and concise manner Report-out to leadership on project timelines, improvement, and status Execute and develop objectives to improve against department KPIs. Education and Experience: Bachelor's Degree in Business, Supply Chain, Engineering or related field required Purchasing Certification is preferred Previous project management experience preferred Technical knowledge of HVAC parts and equipment a plus Performs other related duties as assigned. Strategic Sourcing Buyer II The Strategic Sourcing Buyer II is required to have a minimum of 5-10 years of previous experience and working knowledge and competent demonstration of the following: Develop and execute category strategies Lead supplier negotiations and contract management Influence stakeholders on sourcing decisions and supplier selection Develop and execute category strategies Senior Strategic Sourcing Buyer The senior level of the Strategic Sourcing Buyer series and is required to have a minimum of 5-10+ years of previous experience and working knowledge and competent demonstration of the following: Deep category knowledge and advanced sourcing skills Experience leading cross-functional sourcing initiatives or global procurement strategies Strong commercial and contractual expertise Mentor junior sourcing staff Lead supplier negotiations and contract management Employment Standards Knowledge of MRP/ERP systems - D365 preferred. Skilled in the use of standard office equipment and software, specifically MS Excel Knowledge of principles and processes for providing customer service. Skilled in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions. Understanding of lean manufacturing environment utilizing 5S, Kaizen or Kanban system. Skill in decision making by considering the relative costs and benefits of potential actions and choosing the most appropriate one. Applies Total Cost of Ownership techniques to accomplish objectives. Strong decision-making skills with the ability to balance cost, quality and risk. Ability to work with Engineering Departments to support product design or changes while ensuring procurement processes are appropriately maintained. Ability to work successfully as a member of a team. Ability to communicate effectively in both oral and written form. Ability to pass a pre-employment background check. Hiring Range - Strategic Sourcing Buyer Level II - $86K - $97K Senior Level - $93K - $105K Depends upon experience Benefits Legend Brands offers an excellent benefits package with comprehensive medical, dental, vision, life insurance, disability coverage, 10 paid holidays, generous paid time off, employer matching 401k PLUS a company-sponsored pension, and more! Additional Considerations Legend Brands is an equal opportunity employer that considers all applicants without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability. Candidates must be authorized to work for an employer in the U.S., as we are not currently sponsoring or taking over sponsorship of employment Visa's. All job offers are contingent upon satisfactory pre-employment drug test and background checks.Apply for this ad Online! ....Read more...
Type: Permanent Location: Burlington, Washington Posted: 2026-06-28 23:09:59 -
Customer Support Specialist
JOB DESCRIPTION Essential Functions: Works with customers and internal departments to facilitate order processing, shipment coordination, and resolution of customer requests. Customer Account Management Serve as primary point of contact for assigned customer accounts. Maintain professional and responsive communication with customers. Build and maintain strong customer relationships. Order Management & Processing Enter and maintain all customer orders accurately. Verify pricing, quantities, and delivery timelines. Monitor order status and ensure timely completion. Enter all sample requests and monitor for timely shipments. Shipping & Logistics Coordination Schedule pickups and coordinate shipments with warehouse personnel. Prepare and verify shipping documentation for accuracy and compliance. Communicate shipment details with customers. Monitor outbound shipments for correct shipping documents, placards and necessary paperwork. Invoicing & Accounts Receivable Support Generate invoices for all completed orders. Monitor assigned customer accounts for past-due balances. Perform basic follow-up and notify management of outstanding issues. Customer Performance & Activity Monitoring Review customer order trends compared to prior periods. Identify inactive or declining accounts. Conduct proactive outreach to maintain engagement and identify opportunities. Customer Issue & Quality Complaint Intake Serve as initial point of contact for customer concerns or product issues. Gather detailed and structured information using standard intake procedures. Document and escalate issues appropriately to management. Front Office & General Support Answer incoming calls and direct inquiries appropriately. Greet and assist visitors as needed. Maintain a professional front-office presence. Open, stamp and distribute mail daily. Purchasing & Administrative Support Order office and facility supplies as assigned. Enter requisitions for non-inventory purchases as required. Additional Responsibilities Participate in required safety and compliance training as required by Federal, State, County, and Local regulations as well as company policies. Suggest improvements for safety and compliance. Promptly reports any safety incidents and participates in incident investigations as requested. Support team members and provide cross-functional assistance as needed. Act in a stewardship capacity for the Company, work as a functional member of the team, can self-direct and self-regulate workday. Provides backup, on-call and overtime support as needed in the evenings and other required times as designated by management. Position should be proficient and able to handle the transfer of duties as required, whether permanent or in case of absence. Other duties as assigned by management. Minimum Requirements: Minimum education and experience: High School Diploma and 5 years' experience in an office environment and relevant experience as described. Specialized technical/aptitude experience: Ability to listen and interpret customer needs. Knowledge of commonly used concepts, practices, and procedures within the manufacturing industry. Demonstrated comprehensive knowledge of office and facilities coordination and basic leadership and management knowledge. Ability to prioritize workflow and organize diverse material and ability to handle multiple, competing and changing priorities; ability to perform effectively without supervision and within established time limits and ongoing deadlines. Ability to interact and communicate effectively and professionally verbally and in writing, and to provide exceptional service internally and externally. Demonstrated ability to problem solve and execute job related tasks and project responsibilities independently, exercising judgment in the areas of customer relations, shipping logistics and handling of materials. Demonstrated ability to serve as a knowledgeable resource to the organization's management team that provides leadership and direction. Relevant computer skills for this position include knowledge and experience with Microsoft Office applications; experience using LN preferred. Displays adaptability in learning the use of relevant software and displays comprehension of fundamental computer practices and database management. Outstanding interpersonal relationship building and employee coaching and development skills. Physical Demands: While performing the duties of this position the employee is regularly required to sit and talk and hear. The employee is frequently required to use hands to finger, handle or feel and reach with hands and arms. The employee is frequently required to stand, walk, bend and reach, and may occasionally ride in a motor vehicle. The employee must frequently lift and/or move up to 15 lbs. and occasionally lift and/or move up to 50 lbs. This position may require the employee to handle or ship hazardous materials and hazardous waste in accordance with applicable regulations found in in 40 and 49 CFR. Benefits and Compensation: The pay range for this role is $25.00- $30.00. Please note all pay ranges are broadly stated, and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Richmond, Missouri Posted: 2026-06-28 15:09:44 -
Customer Support Specialist
JOB DESCRIPTION Essential Functions: Works with customers and internal departments to facilitate order processing, shipment coordination, and resolution of customer requests. Customer Account Management Serve as primary point of contact for assigned customer accounts. Maintain professional and responsive communication with customers. Build and maintain strong customer relationships. Order Management & Processing Enter and maintain all customer orders accurately. Verify pricing, quantities, and delivery timelines. Monitor order status and ensure timely completion. Enter all sample requests and monitor for timely shipments. Shipping & Logistics Coordination Schedule pickups and coordinate shipments with warehouse personnel. Prepare and verify shipping documentation for accuracy and compliance. Communicate shipment details with customers. Monitor outbound shipments for correct shipping documents, placards and necessary paperwork. Invoicing & Accounts Receivable Support Generate invoices for all completed orders. Monitor assigned customer accounts for past-due balances. Perform basic follow-up and notify management of outstanding issues. Customer Performance & Activity Monitoring Review customer order trends compared to prior periods. Identify inactive or declining accounts. Conduct proactive outreach to maintain engagement and identify opportunities. Customer Issue & Quality Complaint Intake Serve as initial point of contact for customer concerns or product issues. Gather detailed and structured information using standard intake procedures. Document and escalate issues appropriately to management. Front Office & General Support Answer incoming calls and direct inquiries appropriately. Greet and assist visitors as needed. Maintain a professional front-office presence. Open, stamp and distribute mail daily. Purchasing & Administrative Support Order office and facility supplies as assigned. Enter requisitions for non-inventory purchases as required. Additional Responsibilities Participate in required safety and compliance training as required by Federal, State, County, and Local regulations as well as company policies. Suggest improvements for safety and compliance. Promptly reports any safety incidents and participates in incident investigations as requested. Support team members and provide cross-functional assistance as needed. Act in a stewardship capacity for the Company, work as a functional member of the team, can self-direct and self-regulate workday. Provides backup, on-call and overtime support as needed in the evenings and other required times as designated by management. Position should be proficient and able to handle the transfer of duties as required, whether permanent or in case of absence. Other duties as assigned by management. Minimum Requirements: Minimum education and experience: High School Diploma and 5 years' experience in an office environment and relevant experience as described. Specialized technical/aptitude experience: Ability to listen and interpret customer needs. Knowledge of commonly used concepts, practices, and procedures within the manufacturing industry. Demonstrated comprehensive knowledge of office and facilities coordination and basic leadership and management knowledge. Ability to prioritize workflow and organize diverse material and ability to handle multiple, competing and changing priorities; ability to perform effectively without supervision and within established time limits and ongoing deadlines. Ability to interact and communicate effectively and professionally verbally and in writing, and to provide exceptional service internally and externally. Demonstrated ability to problem solve and execute job related tasks and project responsibilities independently, exercising judgment in the areas of customer relations, shipping logistics and handling of materials. Demonstrated ability to serve as a knowledgeable resource to the organization's management team that provides leadership and direction. Relevant computer skills for this position include knowledge and experience with Microsoft Office applications; experience using LN preferred. Displays adaptability in learning the use of relevant software and displays comprehension of fundamental computer practices and database management. Outstanding interpersonal relationship building and employee coaching and development skills. Physical Demands: While performing the duties of this position the employee is regularly required to sit and talk and hear. The employee is frequently required to use hands to finger, handle or feel and reach with hands and arms. The employee is frequently required to stand, walk, bend and reach, and may occasionally ride in a motor vehicle. The employee must frequently lift and/or move up to 15 lbs. and occasionally lift and/or move up to 50 lbs. This position may require the employee to handle or ship hazardous materials and hazardous waste in accordance with applicable regulations found in in 40 and 49 CFR. Benefits and Compensation: The pay range for this role is $25.00- $30.00. Please note all pay ranges are broadly stated, and any final offer is dependent on factors such as location, direct experience, market guidance, internal equity, among other qualifying criteria permitted by law. The Company offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) Savings and Trust & Plan with company match, Company Pension Plan and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Richmond, Missouri Posted: 2026-06-28 15:09:09