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MLR has an incredible opportunity for a Sales and Events Administrator to support operations across multiple venues within one of Ireland's most dynamic Corporate Catering companies.
As the Sales and Events Administrator, you will provide essential administrative support to facilitate venue promotions and client interactions.
This will include coordinating client show rounds, managing booking logistics, and assisting with event planning to enhance client experience and satisfaction.
Working closely with the Sales and Events Manager, you will help ensure a seamless client experience, assisting in capturing sales leads, processing bookings, and maintaining accurate records to maximise revenue opportunities.
This would suit someone who is looking to get into the Sales and Events industry, in a company that offers great progression.
If you have a passion for administration in the Sales and Events industry, apply through the link below for a confidential chat! ....Read more...
Type: Permanent Location: Dublin, Republic of Ireland
Salary / Rate: Up to €30000 per annum
Posted: 2024-11-14 11:14:16
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JOB DESCRIPTION
This position is critical to the functionality of the Business Operations Group to provide support and administrative assistance.
Please note this is a part-time position (approximately 30 hours per week).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordination of tradeshows and tradeshow related events which includes the following: Registering for shows and ordering booth space Ordering furniture, décor, electric, and cleaning for booth Arranging for displays and promotional items Coordinating the attendees, ordering badges and communicate essential inforamtion to appropriate parties Track financial & logistical data to the events and provide data for future budget planning Participate in select pre & post event marketing campaigns. Maintain property and software renewals Coordinate orgainze paperwork for approved contractor program Enter contractor insurance certificates new and renewals into SAP Archive files with storage facility Retrieve files from storage facility and send back to refile Send W9's to sales reps and field personnel Run SAP sales reports as needed Assist with all administrative functions for the Business Operations Group (examples mail, filing, scanning)
Education:
High School diploma or GED
Experience:
One to two years related experience and/or training
Skills and Abilities:
Written and verbal communication skills Time management skills Organizational skills Proficient in Microsoft Office and SAP
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-12 15:51:18
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
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* This is a remote position
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
The salary range for applicants in this position generally ranges between $55,000 and $65,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-12 15:44:41
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JOB DESCRIPTION
Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc.
Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.
GENERAL PURPOSE OF THE JOB:
The Office Administrator is accountable and responsible for basic customer service, accounts payable, financial reporting, and general site administration and coordination as needed.
This position has no direct reports and will report to the Controller.
ESSENTIAL DUTIES & RESPONSIBILITIES: List the job's essential functions or key responsibilities from most important or time-consuming to least (daily, weekly, monthly, annually or another regular/irregular interval)
Performs basic accounting/bookkeeping duties including data entry into Quickbooks software, managing accounts payables, vendor set up and management, check runs & ACH payment creation.
Manage order entry & entering quotes into systems as needed.
Provide invoices to customers.
Assist with shipping administration as needed.
Perform general office duties such as ordering supplies, maintaining records management systems, reporting and tracking as required.
Answers & directs phone calls, greets onsite visitors.
Open, sort & distribute incoming correspondence, including faxes & email.
File & retrieve corporate/divisional documents, personnel records & reports.
Available as backup for purchasing as needed.
Performs other related duties as assigned.
EDUCATION & EXPERIENCE:
High school diploma or general education degree (GED)required, some college education a plus. A minimum of three years experience in bookkeeping and general office administration.
Must have a minimum of three years experience with reporting and regular and rigid close schedules. Requires strong working and operational knowledge of Quickbooks and US GAAP accounting principles. Cost accounting experience is a plus.
OTHER SKILLS, ABILITIES & QUALIFICATIONS:
Literate in use of accounting, word processing, database & spreadsheet software.
Performg day-to-day clerical & administrative tasks such as maintaining information files & processing paperwork in a proactive manner.
Must be very detailed oriented Ability to manage multiple priorities, effective team player, self motivated, quick learner Excellent communication skills with the ability to read, write and communicate fluently in English.
Spanish speaking a plus.
PHYSICAL DEMANDS: Incumbent must be able to stand, sit, walk, use hands, reach, climb, talk, and hear.
BENEFITS AND COMPENSATION:
The salary range for applicants in this position generally ranges between $52,960 and $66,200 This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Tremco offers a variety of benefits to its employees, including but not limited to health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Bonus/Commission, and continuing education.
All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.Apply for this ad Online! ....Read more...
Type: Permanent Location: Coppell, Texas
Posted: 2024-11-12 15:42:37
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Construction Management Associate is responsible for assisting the Construction Manager in all aspects associated with a construction-related project.
This will include but is not limited to, General Contracting projects, larger-scale Contracting Patch and Repair Projects, TremCares, etc.
This will involve working with the Construction Manager, Project Superintendent, or WTI Technician assigned to the project to ensure the project is effectively executed anc completed safely, and all contractual obligations are adhered to.
Additional duties will include participating in onsite meetings, scope of work development, proposal review, specification review, completion of project schedules, assembling project submittals, obtaining building permits, project closeout documents, and other duties as directed by the Construction Manager.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for contributing to and validating proposals and specifications.
Conceptual Phase (specification development, establishment of milestone dates) Program Planning Phase Design Phase Conduct Pre-Proposal Meetings Proposal Phase Construction Phase Conduct Pre-Construction Effective Close-out Cost Estimates and schedules Use of ebuilder for all project documentation per policy manual. Assist the Construction Manager in tracking project costs, budget variances, and profitability. Accountable for Quality Assurance. Ensure the subcontractor has submitted the required documents. Establish timelines and goals. Manage key metrics and report as required. Coordinate with Program Managers, Project Administrators, Project Estimators, Specification Writers, Sales Representatives, and RBM when needed. Assist in the review of submitted proposals and contractor interviews for specification and contractual compliance. Review of line-item generated proposal documents. Direct Project Superintendents as needed.
Competencies:
Adaptable, willing to change with business necessity Professional and lead by example Diversity awareness and ability to adjust to multiple personalities Planning and organizational skills.
Able to juggle multiple priorities and demonstrate good task management Excellent customer service skills and ability to build relationships Technical knowledge of all products and services that WTI offers Understanding of Construction Management tasks Superior written, oral, and digital communication skills Able to create performance reporting 24-hour reply response to all inquiries Ability to use and understand Microsoft Office and other software as required.
Specification Development Stage:
Works with the Construction Manager and Sales Representative to establish a scope of work for the project. Completion of specification requests and related documents. Responsible for specification review as required by the Construction Manager.
Pre-Proposal Stage:
Conducts Pre-Proposal Meeting and distributes completed Pre-Proposal Meeting documentation to all applicable parties. Assist the Construction Manager in reviewing proposals. Prepare Proposal Documents as directed by the Construction Manager.
Pre-Construction Stage:
Publish the Project Schedule. Assists Construction Manager in planning and coordinating the Pre-Construction Meeting. Engages with the Project Superintendent to provide necessary project information. Conducts Pre-Construction Meetings and distributes completed Pre-Construction Meeting documentation to all applicable parties. Obtain Building Permit when required.
Construction Stage:
Review Daily Inspection Forms and ensure they are distributed to all applicable parties and uploaded into project files. Visits job site as necessary or directed by the Construction Manager. Conduct weekly Progress Meetings, virtual or onsite, and distribute meeting minutes to all applicable parties.
Maintain Project Schedule and update on a weekly basis. Perform site audits as appropriate. Review subcontractor payment requests with the Construction Manager. Assemble AIA billing applications for the Construction Manager's review and approval. Assist the Construction Manager, Project Superintendent, Subcontractor, Owner, or Sales Representative as needed.
Close Out Stage:
Assist the Construction Manager in coordinating the final inspection. Ensure all required documents are uploaded into the project files.
Other Requirements:
Ability to travel out of town may include overnight travel Must have transportation and a valid driver's license Ability to work weekends and/or holidays if needed Ability to pass pre-employment drug test Ability to read, write, and speak English Open to relocation after completion of the program The salary range for applicants in this position generally ranges between $52,000 and $55,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Tremco offers a variety of benefits to its employees, including but not limited to: health insurance, paid time off, 401(k) with company match, Company Pension Plan, and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Clearwater, Florida
Posted: 2024-11-12 15:12:12
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JOB DESCRIPTION
The Sales Administrator is primarily responsible for managing the administrative tasks related to sales processes, such as, managing customer data and records, coordinating with different departments, tracking and analyzing sales reports, and providing administrative support to sales teams.
Primary Duties and Responsibilities
Receives new orders and completions and enters information into the computer system. Process quotes in SFA. Scans documents. Provides customer service. Traces, expedites and coordinates the shipping of orders and leftovers. Responsible for running and updating backlog and accounts receivable reports and leftover reports. Forecast review and updates. Shipment allocation reports Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms. Requests insurance certificates to customers and general contractors. Logs Contracts to be executed. Gets necessary approvals and sends correspondence to customers.
Processes invoices from outside vendors as needed. Works with Accounting to set up new vendors. Modifies orders with labor, product and pricing - changes as needed.
Minimum Qualifications
High School Diploma or Equivalent 2+ years of related work experience in sales administration, sales operations, or customer service. Excellent skills in communication, organization, and time management.
Preferred Qualifications
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field Previous experience in sales administration Ability to work independently and manage multiple tasks simultaneously. Familiarity with customer relationship management software and Microsoft Office suite. Knowledge of sales processes and procedures. Ability to analyze data and draw meaningful insights.
ABOUT US
YOUR CAREER.
OUR ORGANIZATION.
THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program.
Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2024-11-12 14:41:43
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JOB DESCRIPTION
The Compliance Administrator, Contracts is primarily responsible for coordinating Stonhard installation partner vendor setup and compliance, including but not limited to Controlled Insurance Program enrollments for multiple simultaneous projects - enrollment, monitoring, and closeout.
Primary goal is to ensure that installation partners remain compliance, and enrollments are completed prior to project kick-off or customer deadlines, whichever is earliest.
Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration.
Primary Responsibilities:
Sets up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies. Processes installer tool and supply purchases.
Coordinates weekly installation partner accounts payable statements and related transactions and transmits to accounting for payment. Audits statement activity and raises concerns to Supervisor and Stonhard leadership. On an ongoing basis, monitors and coordinates subcontract compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums.
Monitors per project compliance requirements related to Stonhard and installation partner Controlled Insurance Programs. Ensures on-time Controlled Insurance Program enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout. Monitors, Stonhard state contractor licenses ensuring compliance and on-time renewal. Develops and recommends document retention requirements as needed.
Develops and monitors necessary reporting to remain compliant. Assist in the creating of outside contractor subcontracts as needed, and as directed by Regional Supervisor. Other responsibilities as assigned by supervisor or Stonhard leadership. Supports other administrative responsibilities, as assigned.
Cross-trained in contract team and sales administration responsibilities.
Minimum Requirements:
High School Diploma or Equivalent with continuing education 3+ years of related work experience in compliance, project administration, sales operations, or customer service Excellent verbal, written and interpersonal skills Highly organized, capable of managing multiple workstreams simultaneously, keeping track of deadlines and obligations with strong attention to detail and continuous improvement mindset Works well as part of a team
Preferred Requirements:
Bachelor's degree in business or marketing or the equivalent coursework in a related specialty field
ABOUT US
YOUR CAREER.
OUR ORGANIZATION.
THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program.
Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2024-11-12 14:41:14
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9-month contract Up to £38,000 - £42,000 + BenefitsIn order to deliver a broad ranging, companywide, internally focussed IT support function to all members of the team, a self-starting IT professional is required to join our client's friendly, fun and innovative IT team on a 9-month contract.Reporting to the IT Service Desk Manager, the ideal candidate will have an understanding of providing excellent IT Service Delivery, IT Systems administration and maintenance.
They will also be tech-savvy, curious, and possess excellent troubleshooting skills, overseeing the maintenance, development, and use of IT systems.Ultimately, the successful job seeker will discover, develop, and implement efficient ways of supporting the IT Service Desk with attention to efficiency, security, and confidentiality being key requirements of the role.
In addition, great communication skills and the ability to build relationships with end users are also essential.Key Responsibilities
Co-ordination of the provision of quality IT Support Services providing a technical point of escalation for incidents, requests, and problems.
Bring innovation to systems, ensuring IT Services are proactively administered and maintained.
Deliver top-notch technical 1st to 2nd line support to end-users, promptly and effectively addressing hardware, software, and network issues.
Diligently performing all IT administration and procurement tasks needed.
The technical lead for Audio Visual equipment at company events.
Contribute to the development and refinement of internal IT support processes and procedures, streamlining operations for enhanced efficiency.
Collaborate with cross-functional teams to identify opportunities for process automation and implement innovative solutions.
Proactively identify recurring issues and work to implement preventive measures to minimize downtime and optimize user experience.
Provide training and create user-friendly documentation to empower employees to resolve common IT issues independently.
Promoting compliance of all company policies, including adhering to Company data security policy.
Complete all appropriate GxP/SOP training and adhere to all role specific SOP requirements.
Skills & Experiences
Strong problem-solving skills, with the ability to troubleshoot complex technical issues.
Excellent communication and collaboration skills.
Excellent understanding of IT service delivery - preferably ITIL.
Experience working in a Cloud First environment (SaaS, PaaS, AWS, Azure, etc.)
Experience in Google Workspace, AWS, MS365, Egnyte, Windows/Mac/Mobile device administration
Live and promote the company values - Teamwork, Excellence, Innovation and Momentum
This is a wonderful contract opportunity for an enthusiastic IT Support Administrator with genuine 1st and 2nd line experience to join a supportive, growing organisation in a highly influential role.
Apply Now! ....Read more...
Type: Contract Location: Abingdon, England
Start: ASAP
Duration: 9 months
Salary / Rate: £38000.00 - £42000.00 per annum + 9 mth contract + Benefits
Posted: 2024-11-12 08:53:58
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SQL Database Administrator - Remote
SQL Database Administrator required by one of the most sought-after employers by technical staff in the UK.
This will be a highly interesting opportunity for a SQL DBA who has also had exposure to Oracle DBs and Azure and AWS Public Cloud environments (or a capable SQL DBA who would like to gain considerable further experience in the cloud domain).
Working with enterprise-scale, household name brands on multiple, highly complex database projects, and reporting into a Senior DBA, this is a truly unique opportunity to progress your experience incredibly quickly.
You'll also be joining an expanding team and as such, we expect the successful applicant to be able to progress into a more senior position quickly.
To be considered for this position you will need:
Experience at a senior / 3rd line level of Database Administration.
Experience of supporting highly critical, complex databases.
Database performance tuning, ideally with knowledge of automation / automating tasks.
The ability to create and maintain documentation in relation to general database operations, migrations, upgrades etc.
The confidence to assist in the onboarding of new applications and customers,
The knowledge to help with the implementation of database architectures that utilise industry best practices.
The ability to create and own policies and procedures to facilitate maximum uptime of database systems.
Experience of BAU support, monitoring of database servers and responding to escalations from 2nd line to 3rd line, diagnosing problems and providing prompt solutions.
Evaluate and recommend software products to drive continuous improvement in database management.
Ideally you will have experience of Azure, AWS or other such public or private Cloud platforms.
Exceptional organisational skills, with an ability to manage multiple projects concurrently.
First class written and oral communications skills.
This role is remote based and is paying up to £60,000 (depending on experience), plus you will be part of an on-call rota.
....Read more...
Type: Permanent Location: London, England
Salary / Rate: £50000 - £60000 per annum
Posted: 2024-11-11 20:15:53
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
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* This is a remote position
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
The salary range for applicants in this position generally ranges between $55,000 and $65,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-09 14:15:19
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for the following service types: General Contracting, Contracting Patch and Repair, Patch and Repair, Job Site Inspection, Roofing Advisor Days, Consulting, TRACE, ACT, Thermocore, and Canam.
This includes managing contractor payables, customer billings & receivables, and Field Resource and customer Management communication when necessary.
This individual must display a high degree of professionalism, organization, and cooperation with customers, field, and internal personnel.
This position will interface and work in conjunction with General Services and General Contracting field operations management and internal departments such as Business Operations, IT, Finance/Accounting, Sales, Accounts Payable, Credit, and Products.
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* This is a remote position
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ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up and maintain all project documents.
Receive and validate SAP Sales Order information entered by the Customer Service Rep to ensure all information is complete and accurate.
Ensure the timely dispatch of service orders to WTI Technicians as applicable for the project type.
Issue Master Contractor or Subcontractor agreements for large contracts and POs for smaller projects. Coordinate work with key project resources, including Construction Managers, customers, and management.
Project management will consist of managing time and expenses as incurred on projects, monitoring payables beyond 30 days, tracking plan and actual costs, confirming that all project documents have been collected (bonds, insurance, submittals, etc.), and ensuring expected costs are received and processed before job closeout, and prepare accurate and timely invoices to customers based on pricing, and billing procedures, within established metrics and contract terms.
OTHER REQUIRED DUTIES:
Manage Direct Bill accounts as applicable Review and correct accrual items Review and resolve customer disputes Manage tech service expenses and labor hours Review and process Readsoft workflow items Monitor daily, weekly, and monthly reports Report low-margin jobs Appropriately escalate concerns and issues Archive Project files as necessary Participate in special projects as necessary
OTHER SKILLS/QUALIFICATIONS
Ability to multi-task and prioritize workload Exceptional organizational skills Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner Excellent communication skills with the ability to read, write, and communicate fluently in English Superior written, oral, and digital communication skills Must be customer-focused with strong written and verbal communication skills Strong interpersonal skills with the ability to make group presentations Office/Business support background with 3+ years of experience in a high-paced office environment Proficient with a spreadsheet, word processing, and database necessary
The salary range for applicants in this position generally ranges between $50,000 and $60,000.
This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law.
Benefits:
Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, and continuing education.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-08 14:17:24
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A leading, global Chemical Manufacturer are looking for an Engineering Administrator to join their dynamic team in the Middlesbrough area.This is a permanent, site-based position working alongside the engineering and maintenance teams and as the Engineering Administrator, you will play an integral part in coordinating and documenting all technical asset information throughout the site.Salary and Benefits
Annual Salary up to £33,000
36 Holidays (Inclusive of Bank Holidays)
Competitive company pension scheme
Days Based Role: Monday - Friday
Incentive Bonus Scheme Paid Quarterly
Key Information for the Engineering Administrator:As the Engineering Administrator, you will be responsible for coordinating and documenting all technical asset information throughout the site, building up an extensive maintenance history on the Business Management System to maximise operational efficiency throughout an asset lifecycle.This includes ensuring that the asset complies with regulatory requirements and issuing a weekly schedule of planned preventative maintenance routines in line with site priorities and equipment availability.Main Responsibilities of the Engineering Administrator:
To produce a weekly maintenance schedule.
Ensure optimum efficiency of assets by collaborating with maintenance operations and process teams to ensure business as usual and integration of expansion projects across the site
Facilitate and manage asset registration for all equipment on site implementing new items of equipment into the BMS System.
Work with maintenance and engineering to ensure spare items are correct for PM work and correct stock levels are held in the site engineering stores.
Collate paper based technical documentation to digital files establishing a detailed history of all site assets.
Essential Skills and Experience needed for the Engineering Administrator position:
Experience of working in an Engineering environment as an administrator / planner.
Previous Experience of a computer Maintenance Management System (CMMS).
Experience in asset management and Maintenance Strategy.
Expertise in Maintenance Best Practice.
Proficient at using MS Excel, Word and PowerPoint with outstanding communication and interpersonal abilities.
How to apply: To apply for the position of Engineering Administrator, please submit your CV direct! ....Read more...
Type: Permanent Location: Middlesbrough, England
Start: ASAP
Salary / Rate: Up to £33000.00 per annum + Bonus, 36 Holidays, Pension
Posted: 2024-11-08 10:47:33
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An exciting opportunity has arisen for an experienced Legal Secretary / Personal Assistant to join the Dispute Resolution department in a well-established law firm.
This full-time role offers excellent benefits and a competitive salary.
As a Legal Secretary / Personal Assistant, you will provide essential administrative and secretarial support to a senior solicitor, ensuring smooth operations within the team and contributing to its efficiency.
You will be responsible for:
* Transcribing audio recordings and managing legal documents, correspondence, and case files.
* Liaising with clients, third parties, and colleagues via phone, email, and in person, including handling initial client enquiries.
* Managing diaries, key dates, client meetings, and using case management software to track work progress and costs.
* Conducting legal research and communicating billing details with clients, colleagues, and external agencies as required.
What we are looking for:
* Previously worked as a Legal Secretary, Personal Assistant, Legal Administrator, Legal Assistant, Legal Clerk, Litigation secretary, Legal PA or in a similar role.
* Understanding of personal injury, employment law, or contentious probate.
* Strong IT skills, especially with MS Office.
* Excellent typing and audio transcription skills.
Apply now for this exceptional Legal Secretary opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Orpington, England
Start:
Duration:
Salary / Rate: £20000 - £25000 Per Annum
Posted: 2024-11-07 17:28:01
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Holt Engineering are recruiting for a Supply Chain Administrator to join our innovative and forward thinking client in Poole.
This is a fantastic opportunity to join a client that truly believes in their mission and brand and invests in their their staff which is represented in their awesome benefit package! This position is responsible for managing vital data, overseeing orders into the warehouse and ensuring effective communication with suppliers as well as internal and external stakeholders.
This is more of a junior role so the company are looking for someone that they can train and grow within the role, previous administration experience is essential and ideally some form of experience within distribution.
The main responsibilities for the successful Supply Chain Administrator will be:
- Monitor stock levels and place orders
- Review supplier performance & product seasonality and forecasting
- Resolve all invoice queries relating to cost and delivery discrepancies
- Liaise with suppliers to track orders and resolve any problems
- Produce and maintain regular business reports
- Continuous analysis
- Support the supply chain team on general duties.
The personal specification for this Supply Chain Administrator role:
- Possess excellent verbal and written communication skills to clearly convey instructions
- Have a proactive attitude toward process improvement and be able to identify opportunities for streamlining operations
- Strategic thinking and ability to analyze data
- Able to mutilitask and prioritize work load efficiently
Benefits for the successful Supply Chain Coordinator
- Hybrid working
- Competitive pension scheme
- 25 days holiday + Bank Holidays
- Free parking
- All paid for company events
- Money back schemes
- Birthday and Christmas gifts
- Much much more .
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This role can offer an immediate start and is paying £24,000 if you possess the required skills, need a new challenge and want to hear more about these benefits then please apply with your CV. ....Read more...
Type: Permanent Location: Poole,England
Start: 07/11/2024
Salary / Rate: £24000 per annum
Posted: 2024-11-07 10:44:08
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Trainee Project Manager
East London
£33,000 - £35,000 + Holiday + Private Healthcare + Bonus + Travel Allowance + Package + Technical Training + Data Centre Industry + Immediate start
Are you looking to move into the next stage of your career? Join as a Project Coordinator and receive consistent training to be recognised as great in what you do! Move Into a Project Manager role in a multi billion pound industry! This role is based in the office/site so you can see first hand exciting data centre projects from start to finish.
This role is perfect for you if you are ambitious and want to leverage your skills to learn from senior members of staff who have your best interests at heart.
The company is a multinational leading data centre who are looking to train up the next generation of project managers.
The role would start as a project coordinator so you can immerse yourself with all the departments and gain holistic skills.
With regular reviews you will train up towards project manager.
You will become a key member of the team in London and will be responsible for supporting the project management team and contract administration.
Your Role as A Trainee Project Manager Will Include:
* Receive essential, soft training to ease you into the role and help you develop the skills for success
* Work closely with team members and establish strong relationships with stakeholders
* Act as a liaison to ensure effective, smooth communication across all departments for seamless project execution
As A Trainee Project Manager You Will Have:
* Previous experience working with Asite administrator
* Previous experience in general administration, project support, or document control.
* Experience within construction, engineering and consultancy
* Prior experience within document control, project coordinator, PMO roles
Keywords: Trainee Project Manager, Project Coordinator, Data Centre, Project Support, Project Management Training, Stakeholder Management, Contract Administration, Communication Skills, Asite Administrator, Document Control, PMO, Construction Industry, Engineering Industry, South London, London, East London, Career Progression, Project Management, Asite, Document Controller, PSO, Project Administrator, Junior Project Manager, Assistant Project Manager, Project Support Officer, Project Management Officer, Project Assistant, Construction Administrator, Engineering Coordinator, Technical Administrator, Operations Coordinator, Site Administrator, Data Centre Technician, Facilities Coordinator, Document Control Specialist ....Read more...
Type: Permanent Location: East London, England
Start: ASAP
Salary / Rate: £33000.00 - £35000.00 per annum + (OTE £42,000) + Pension
Posted: 2024-11-07 10:33:15
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Pay and Conditions Administrator
Location: Gloucestershire
Contract: Temporary To Permanent (6 month initial)
Rate: £15 Per Hour Umbrella (PAYE Inc.
£13.75, PAYE Exc.
£12.27)
Start date: ASAP
Contact: miraj.hussen@servicecare.org.uk
Job Description
Service Care Solutions is seeking a dedicated Payroll Administrator to join the Pay & Conditions Team on behalf of a local authority in Gloucestershire.
In this vital role, you will be responsible for providing comprehensive payroll services to both the County Council and a variety of external clients.
The position requires meticulous attention to detail in processing payroll payments and addressing pay-related queries, all while ensuring compliance and efficiency.
As part of the team, you'll deliver high-quality, cost-effective services and offer guidance on employment terms and conditions.
This role is perfect for a payroll professional with extensive end-to-end experience, a strong organisational skillset, and a commitment to delivering excellent customer service in a fast-paced environment.
Main responsibilities
Accurately process payroll payments for the County Council and external clients, ensuring timely and compliant payroll operations.
Address pay-related queries via the ContactUs helpline, offering clear and effective assistance to internal and external customers.
Provide information and guidance on employment terms and conditions to employees and clients as needed.
Ensure that payroll services are delivered efficiently and cost-effectively, meeting the needs of both internal and external clients.
Work closely with team members to maintain high service standards within the Pay & Conditions team.
Candidate Requirements
Must have extensive end-to-end payroll experience, ideally with a large employer.
Proven experience in payroll administration, with a solid understanding of payroll processes and compliance regulations.
Excellent organisational skills to prioritise workloads and maintain service levels.
Ability to handle tax and pay queries with technical accuracy and deliver excellent customer service.
Capable of managing competing demands, ensuring payroll accuracy, compliance with statutory requirements, and timely processing within monthly deadlines.
If you are interested in the role, or know of anyone who may be, please contact Miraj at Service Care Solutions on 01772 208969 or email miraj.hussen@servicecare.org.uk
Service Care Solutions also offers a £250 referral bonus! So, if you know of anyone who would be perfect for this position and they are placed into work, you will receive £250 for the referral once their probationary period has been completed. ....Read more...
Type: Contract Location: Gloucestershire, England
Start: ASAP
Duration: 6 Months
Salary / Rate: £12.27 - £13.75 per hour
Posted: 2024-11-06 17:03:11
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DMS Systems Administrator (Hybrid)
________________________________________
Location: City of London
Salary: £60,000 - £70,000 per annum
________________________________________
Are you an IT Professional looking for an exciting new role?
About the company
Our client is a leading legal firm based in London, with a state-of-the-art office & facilities.
Position Overview
The DMS Systems Administrator supports and maintains the Firm's iManage-based document management system, providing third-level support, user guidance, and 24x7 on-call assistance.
Responsibilities include document, workspace, and user administration, handling security, reporting, and service requests to ensure efficient DMS operations.
Responsibilities
, Provide third-level support to attorneys and staff, addressing issues and advising on DMS best practices.
, Work directly with users to resolve reported issues and document troubleshooting steps for support teams.
, Offer 24x7 on-call support on a rotating basis.
, Perform document, workspace, and user administration tasks.
, Handle service requests, including document security, reporting, and destruction orders.
Candidate Requirements
Essential Skills and personal qualities
, Bachelor's degree preferred.
, Experience supporting an iManage document management environment.
, Strong written and verbal communication skills; able to deliver excellent customer service.
, Skilled in issue identification with a drive to understand root causes.
, Familiarity with legal environments or document management challenges in legal firms.
, Proficient with iManage Work 10, RAVN indexing, Communication Server, and Mobility Server (iOS).
, Basic SQL knowledge and iManage database schema experience; reporting and SQL operations skills preferred.
, Able to work off-hours, provide 24x7 on-call support, and work in a hybrid setup with reliable high-speed internet for remote access.
Apply now to Just IT and we will review your application.
If you are suitable for the role, we will be in contact to discuss this opportunity.
....Read more...
Type: Permanent Location: City of London, England
Start: ASAP
Salary / Rate: £60000 - £70000 per annum
Posted: 2024-11-04 13:21:39
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JOB DESCRIPTION
This position is critical to the functionality of the Business Operations Group to provide support and administrative assistance.
Please note this is a part-time position (approximately 30 hours per week).
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordination of tradeshows and tradeshow related events which includes the following: Registering for shows and ordering booth space Ordering furniture, décor, electric, and cleaning for booth Arranging for displays and promotional items Coordinating the attendees, ordering badges and communicate essential inforamtion to appropriate parties Track financial & logistical data to the events and provide data for future budget planning Participate in select pre & post event marketing campaigns. Maintain property and software renewals Coordinate orgainze paperwork for approved contractor program Enter contractor insurance certificates new and renewals into SAP Archive files with storage facility Retrieve files from storage facility and send back to refile Send W9's to sales reps and field personnel Run SAP sales reports as needed Assist with all administrative functions for the Business Operations Group (examples mail, filing, scanning)
Education:
High School diploma or GED
Experience:
One to two years related experience and/or training
Skills and Abilities:
Written and verbal communication skills Time management skills Organizational skills Proficient in Microsoft Office and SAP
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2024-11-02 14:15:06
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JOB DESCRIPTION
The Sales Administrator is primarily responsible for managing the administrative tasks related to sales processes, such as, managing customer data and records, coordinating with different departments, tracking and analyzing sales reports, and providing administrative support to sales teams.
Primary Duties and Responsibilities
Receives new orders and completions and enters information into the computer system. Process quotes in SFA. Scans documents. Provides customer service. Traces, expedites and coordinates the shipping of orders and leftovers. Responsible for running and updating backlog and accounts receivable reports and leftover reports. Forecast review and updates. Shipment allocation reports Matches invoices with orders, mails invoices to the customer, and follows up on special billing forms. Requests insurance certificates to customers and general contractors. Logs Contracts to be executed. Gets necessary approvals and sends correspondence to customers.
Processes invoices from outside vendors as needed. Works with Accounting to set up new vendors. Modifies orders with labor, product and pricing - changes as needed.
Minimum Qualifications
High School Diploma or Equivalent 2+ years of related work experience in sales administration, sales operations, or customer service. Excellent skills in communication, organization, and time management.
Preferred Qualifications
Bachelor's degree in business or marketing or the equivalent coursework in a related specialized field Previous experience in sales administration Ability to work independently and manage multiple tasks simultaneously. Familiarity with customer relationship management software and Microsoft Office suite. Knowledge of sales processes and procedures. Ability to analyze data and draw meaningful insights.
ABOUT US
YOUR CAREER.
OUR ORGANIZATION.
THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program.
Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2024-11-02 14:07:33
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Job Description
Service Care Solutions has a new and exciting opportunity which has become available working as a Administrator with Bolton Council
Bolton Council are currently looking for someone who is happy to work up to 23 hours per week.
About Us Join our Business Support team within Adult Social Care, where we deliver essential administrative support across various departments.
Our environment is supportive and collaborative, offering a great place to build your skills and make a meaningful impact in our community-focused services.
Job Overview As a Part-Time Administrative Assistant, you will be pivotal in handling daily administrative tasks and ensuring smooth operations within the team.
You'll engage with clients, support various projects, and may occasionally provide assistance to other departments during peak times.
Key Responsibilities
Manage incoming and outgoing correspondence, ensuring accuracy and confidentiality.
Answer and direct telephone inquiries in a courteous and professional manner.
Assist with scheduling and bookings, maintaining an organized office calendar.
Prepare, update, and maintain documents, reports, and presentations using Microsoft Office.
Support ordering, storage, and distribution of office supplies and manage petty cash as required.
Record and monitor payments, ensuring compliance with financial procedures.
Maintain data protection and confidentiality at all times.
What We're Looking For
Previous experience in a similar administrative role (Level 2/3 Business Support or equivalent).
Familiarity with Microsoft Office and basic computer skills, including handling data and formatting documents.
Strong written and verbal communication skills with a customer-focused approach.
Ability to prioritize tasks, manage deadlines, and stay organized under pressure.
A keen understanding of data protection policies and confidentiality.
APPLY NOW - Send your CV to John… John.deane@servicecare.org.uk
Why Service Care Solutions?
A Dedicated consultant specific to your area of work with up to date knowledge on markets and new positions.
We operate nationwide working with both public and private domains.
All Compliance paid for including DBS and Social Work registration.
We operate 3 payrolls per week
Bring your Job to us bonus of £250
Refer a friend Bonus of £250
....Read more...
Type: Contract Location: Bolton, England
Start: ASAP
Duration: 3
Salary / Rate: Up to £12.25 per hour
Posted: 2024-11-01 10:46:54
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An opportunity has arisen for aLegal Typist / Legal Secretary with with preferred experience of 1+ years in audio typing and office administration to join a onveyancing team at a well-established legal firm.
This full-time role offers excellent benefits and a competitive salary.
As a Legal Typist / Legal Secretary, you will accurately transcribe documents from audio recordings and provide administrative support to ensure smooth operations within the Conveyancing team.
You will be responsible for:
* Drafting client correspondence and documentation via audiotyping and word processing.
* Utilising transcription tools and equipment to enhance efficiency in the transcription process.
* Reviewing, proofreading, and editing transcriptions for accuracy, clarity, spelling, and punctuation.
* Formatting documents to meet organisational standards.
* Supporting colleague calendar management and performing additional administrative duties as needed.
* Managing filing systems, including the opening, closing, storage, and retrieval of client files.
* Making photocopies and securely storing client documentation.
What we are looking for:
* Previously worked as a Legal Typist, Legal Secretary, Legal Administrator, Legal Assistant or in a similar role.
* Ideally have 1+ years' experience in audio typing and office administration.
* Background in transcription, and word processing.
* Skilled Microsoft Office, particularly Word and Outlook.
* Excellent written and communication skills.
Whats on offer:
* Competitive salary
* 23 days holiday
* Company pension
* Networking, corporate, and charity events
* Additional day off for your birthday and a personal day each year
* Length of service awards and recognition for special occasions
* Development opportunities
Apply now for this exceptional Legal Typist / Secretary opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Bridgend, Wales
Start:
Duration:
Salary / Rate:
Posted: 2024-10-29 17:17:58
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Supply Chain Administrator
Permanent - Upto £28,000 - Poole (BH15)Overview: This role provides essential administrative support to the Supply Chain function, focusing on purchasing activities and ensuring smooth supply operations.
The ideal candidate is tenacious, detail-oriented, and committed to resolving issues promptly.
The position involves tasks such as updating SAP records, managing purchase orders, addressing outstanding invoices, and supporting supply chain process improvements.
Key Responsibilities:
Provide administrative support to the Supply Chain function to ensure the efficient supply of goods in alignment with business strategy and operational requirements (cost, lead-time, quality, and on-time delivery).
Request order confirmations from suppliers and ensure compliance with company requirements and terms.
Manage purchase orders, including due and overdue orders, to maintain accurate delivery dates and expedite shipments as necessary.
Address supply shortages by communicating with suppliers and providing regular updates to internal stakeholders.
Support operational and project purchasing activities to maintain inventory and supply chain flow.
Update and maintain SAP system data, ensuring records are accurate and up-to-date.
Handle outstanding invoices and identify issues related to poor quality or discrepancies within the system, taking action to resolve these with the relevant parties.
Uphold safe working practices for self and others in accordance with company health and safety policies.
Skills and Qualifications:
Administrative Skills: Strong administrative background with a focus on accuracy, organization, and attention to detail.
Communication and Coordination: Excellent communication skills, both verbal and written, with the ability to collaborate effectively with internal and external stakeholders.
IT Proficiency: Competency in Microsoft Office, particularly Excel (intermediate level), and familiarity with SAP or similar MRP systems (training will be provided if necessary).
Problem-Solving Abilities: Proactive approach to identifying and resolving issues.
Teamwork: Cooperative mindset with strong teamwork skills, able to support colleagues and contribute to team objectives.
Desirable Experience and Qualifications:
Previous experience in supply chain administration, purchasing, or a similar role is beneficial but not essential.
Knowledge of SAP MM (Materials Management) or equivalent MRP system is preferred.
General education to A-Level standard or equivalent is advantageous.
Key Competencies:
Negotiation Skills: Ability to engage with suppliers to expedite orders and resolve discrepancies.
Organizing Skills: Strong ability to manage multiple tasks simultaneously and maintain accurate records.
Attention to Detail: High level of accuracy in administrative tasks and data entry.
Customer Service Orientation: Committed to providing high-quality service and meeting stakeholder needs.
Apply Today - Call Kirsty Discuss
....Read more...
Type: Permanent Location: Poole, England
Salary / Rate: £26000.00 - £28000.00 per annum
Posted: 2024-10-28 14:15:44
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Job Title: Housing Administrator Salary: £14.18Location: Kings Cross with occasional travel to Hammersmith and site visits around London.Contract: 3-month term with potential for extension based on business needs Working Hours: Monday - Friday, 9 am - 5 pm
About the Role:
We are a prominent London housing association dedicated to providing high-quality homes and fostering safe, supportive communities.
We're looking for a Housing Administrator to join our team in the External Managing Agent department, where you'll play a vital role in supporting Property Managers and Housing Officers to ensure smooth operations and top-notch service delivery.
The Ideal Candidate:
If you're passionate about customer service, enjoy building positive relationships, and thrive in a fast-paced environment, this role could be a great fit! We're seeking someone with strong communication and problem-solving skills, who can confidently engage with residents on arrears and housing-related matters.
Proficiency in Microsoft Word and Excel is essential, along with the ability to handle diverse tasks, prioritize, and work independently.
Key Responsibilities:
As a Housing Administrator, you'll support our Property Managers and Housing Officers with tasks such as:
Managing resident callbacks and inquiries
Handling administrative tasks and maintaining accurate records
Assisting with low-level rent and service charge arrears
Coordinating service charge billing and fire risk actions
Facilitating repair requests and following up on maintenance issues
This list outlines core responsibilities, though additional tasks may be assigned to support the team.
What You'll Need:
Previous experience in a customer service or administrative role
Strong verbal and written communication skills
Confidence in engaging with residents and discussing housing-related matters
Excellent organizational skills with the ability to manage a varied workload
Competency in Microsoft Office, particularly Word and Excel
....Read more...
Type: Contract Location: Brentford, England
Salary / Rate: Up to £14.18 per hour
Posted: 2024-10-27 23:35:04
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JOB DESCRIPTION
The Compliance Administrator, Contracts is primarily responsible for coordinating Stonhard installation partner vendor setup and compliance, including but not limited to Controlled Insurance Program enrollments for multiple simultaneous projects - enrollment, monitoring, and closeout.
Primary goal is to ensure that installation partners remain compliance, and enrollments are completed prior to project kick-off or customer deadlines, whichever is earliest.
Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration.
Primary Responsibilities:
Sets up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies. Processes installer tool and supply purchases.
Coordinates weekly installation partner accounts payable statements and related transactions and transmits to accounting for payment. Audits statement activity and raises concerns to Supervisor and Stonhard leadership. On an ongoing basis, monitors and coordinates subcontract compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums.
Monitors per project compliance requirements related to Stonhard and installation partner Controlled Insurance Programs. Ensures on-time Controlled Insurance Program enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout. Monitors, Stonhard state contractor licenses ensuring compliance and on-time renewal. Develops and recommends document retention requirements as needed.
Develops and monitors necessary reporting to remain compliant. Assist in the creating of outside contractor subcontracts as needed, and as directed by Regional Supervisor. Other responsibilities as assigned by supervisor or Stonhard leadership. Supports other administrative responsibilities, as assigned.
Cross-trained in contract team and sales administration responsibilities.
Minimum Requirements:
High School Diploma or Equivalent with continuing education 3+ years of related work experience in compliance, project administration, sales operations, or customer service Excellent verbal, written and interpersonal skills Highly organized, capable of managing multiple workstreams simultaneously, keeping track of deadlines and obligations with strong attention to detail and continuous improvement mindset Works well as part of a team
Preferred Requirements:
Bachelor's degree in business or marketing or the equivalent coursework in a related specialty field
ABOUT US
YOUR CAREER.
OUR ORGANIZATION.
THINK WE'RE A FIT? Be a part of Stonhard and be a part of something big.
We are a world-leading manufacturer and installer of seamless floors, walls and lining systems and we offer diverse and challenging careers throughout the world.
We are also part of RPM Performance Coatings, an organization that generates more than $1.6 billion in annual revenue, employs over 4,600 people and maintains sales operations in more than 65 countries.
We are growing and we love what we do.
Does this sound like your kind of place?
BENEFITS
In addition to career advancement and growth, continuous training, and mentoring opportunities, Stonhard offers an excellent insurance and financial benefits program.
Stonhard, being part of RPM Performance Coatings, is able to combine its resources to offer a substantial and comprehensive benefits package.Apply for this ad Online! ....Read more...
Type: Permanent Location: Cherry Hill, New Jersey
Posted: 2024-10-26 07:06:30
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Do you want to join our Geo-data revolution? Fugro's global reach and unique know-how will put the world at your fingertips.
Our love of exploration and technical expertise help us to provide our clients with invaluable insights.
We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently.
But we're always looking for new talent to take the next step with us.
For bright minds who enjoy meaningful work and want to push our pioneering spirit further.
For individuals who can take the initiative but work well within a team.
The role:
Are you ready to dive into a role that's at the heart of cutting-edge infrastructure projects? Fugro's Geophysics team in the Cambridge office are looking for an enthusiastic Administrator to assist with a range of activities, from tender support to logistics.
You will be the go-to rail administrator for the wider UK team, ensuring smooth operations across the board.
You will play a crucial part in passing the rail audit each year, ensuring projects have the necessary QHSE documentation in place.
Your responsibilities will include ordering PPE and stationary items using the purchase order system, processing good, received notices.
Who we're looking for:
We are looking for dynamic individual with a background in Administration to join our team.
If you thrive on a varied role which includes working with different Fugro stakeholders across the UK this role is for you.
The successful applicant will have strong IT skills including Microsoft Office as well as taking a positive approach to each task.
We are looking for someone who thinks outside the box and has the aptitude to change as the role develops.
What we offer:
Fugro provides a positive work environment as well as projects that will satisfy the most curious minds.
We also offer great opportunities to stretch and develop yourself.
By giving you the freedom to grow faster, we think you'll be able to do what you do best, better.
Which should help us to find fresh ways to get to know the earth better.
We encourage you to be yourself at Fugro.
So bring your energy and enthusiasm, your keen eye and can-do attitude.
But bring your questions and opinions too.
Because to be the world's leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.
Extensive career & training opportunities both nationally and internationally.
Competitive salary accompanied by an attractive package including contributory pension scheme.
Flexible working hours and the potential to work 2 days a week from home in accordance with your manager and corporate policies.
Option to lease an electric car.
Our view on diversity, equity and inclusion
At Fugro, our people are our superpower.
Their variety of viewpoints, experiences, knowledge and talents give us collective strength.
Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not.
Everybody is to be well-supported and treated fairly.
And everyone must be valued and have their voice heard.
Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro's purpose ‘together we create a safe and liveable world' - and to each other.
Disclaimer for recruitment agencies:
Fugro does not accept any unsolicited applications from recruitment agencies.
Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.
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Type: Permanent Location: Cambridge, England
Posted: 2024-10-24 23:35:03
