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Sales Administrator Location: hybrid - 2 days in Wilmslow officeSalary: £24,000 + bonus
Are you looking for a career rather than just a job?
Do you want to join a winning team that always smashes its targets and gets great customer feedback?
Would you like to join a progressive and rewarding company?
Then we want you!
We are Citation - One of the UK's biggest providers of Health and Safety, HR, Employment Law and ISO Services to businesses.
We are part of the Citation Group which has over 60,000 clients who love us, need us and want to buy more from us.
Having acquired 13 businesses over the last 4 years which offer products and services that our clients need and want; we're only interested in future growth; we're not finished yet.
The RoleDue to our continued growth, an opportunity has arisen for a Sales Administrator to join our Contact Centre Operations team.
As a business we are all about quality not quantity, so we are looking for individuals who embody the same ethos!
The job:, Listening to recorded calls to monitor and review the ‘quality' of appointments booked by the Contact Centre ensuring the appointments meet the business criteria and standards., Sharing calls for training and collaboration, Administration of inbound lead allocation , Answering inbound calls, Managing cancellation of appointments
About YouYou are a team player with excellent communication skills.
You can pick things up quickly so understanding our sales process won't be a problem for you.
We are a fast-paced company, so you'll be comfortable working at speed and able to adapt quickly.
Working for Citation you will receive 25 days holiday, healthcare cash plan, your birthday off work, the opportunity to purchase extra leave, pension contributions and more.
It's a great place to work because of the people we employ.
Fun, professional and supportive, we want likeminded individuals who love to love their job, so if our culture sounds like a good fit for you and you want to be part of our success story then apply now!
Hit 'Apply' now to forward your CV. ....Read more...
Type: Permanent Location: Wilmslow, England
Start: ASAP
Salary / Rate: Up to £24000.00 per annum + + bonus
Posted: 2025-02-18 13:47:32
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Our client, a leading company in the agriculture industry, is seeking a Customer Services Administrator to join their team on the outskirts of Maidstone on a fixed term contract until the end of January 2026.
As a trusted partner to their customers, they are looking for a proactive individual who can provide excellent customer service and support.
The Customer Services Administrator will play a crucial role in maintaining and enhancing customer relationships.
You will be the first point of contact for customers, handling inquiries via telephone, email, and trade counter.
Your ability to provide prompt, accurate, and friendly service will contribute to the company's reputation as a reliable and customer-centric partner.
Responsibilities
Act as the first point of contact for customers via telephone, email, and trade counter
Process orders on the internal IFS system accurately and efficiently
Manage customer queries and provide timely and effective solutions
Support sales and buying teams in their daily operations
Ensure the CRM system is updated with relevant customer information
Coordinate outside haulage booking, parcel and pallet carrier services
Handle export administration tasks as required
Manage holiday and meeting room bookings, refreshments, and sample requests
Maintain accurate stock records and assist with stock management
Proactively contact existing and potential customers to discuss product ranges and manage their needs
Requirements
Previous experience in customer service, both via telephone and face-to-face
Computer literate with the ability to learn new systems quickly
Strong attention to detail and accuracy in data entry and record-keeping
Flexibility, willingness to help, and the ability to multitask in a fast-paced environment
Excellent communication and interpersonal skills
Geographical knowledge of the country and road network is beneficial
Positive attitude and the ability to take responsibility for key project deliverables
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit.
If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page.
This does not need to be formatted in the same manner.
In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word.
Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.
KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd.
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....Read more...
Type: Contract Location: Maidstone, England
Start: 03/03/2025
Salary / Rate: £25500 - £26500 per annum + + Benefits
Posted: 2025-02-18 13:05:18
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BUSINESS SUPPORT ADMINISTRATOR MANCHESTER CITY CENTRE Up to £25,000 + BENEFITS
THE COMPANY: It's an exciting time at Get Recruited and that's because we're experiencing exponential growth due to the huge success of our amazing people.
Instead of just focusing on growth, we prioritise our people by providing a positive, fun, inclusive, and a supportive environment that enables every single member of our team to thrive. Our culture is built on strong core values that were carefully selected by the entire team, that's why we're all driven to work together and we're achieving amazing results… whilst having bags of fun at the office and at the many regular team events & incentives that we run. As part of our roadmap for growth, we're now looking to enhance our business support & marketing team and recruit a Business Support Administrator to join our team and support our Directors in the day to day running of the business and support them to deliver on our ambitious marketing strategy. This is an excellent opportunity for a forward thinking and driven individual who wants to join a growing and ambitious business.
THE BUSINESS SUPPORT ADMINISTRATOR ROLE:
Answering inbound calls and handling enquiries from candidates and clients
Supporting the Director with some accounting tasks such as invoicing and expenses
Managing data on the CRM including data updates
Creating and running reports for the Marketing team and other areas such as finance and sales
Creating & proof-reading blog content to generate traffic and for SEO
Responsible for scheduling the monthly email marketing calendar, managing the central email inbox to handle enquiry responses and sharing them with the sales management team
Preparing daily reporting on campaign success and sharing with the sales team
Managing central email data lists which includes moving, removing, and cleansing lists
Using automated data tools to enhance central marketing lists
Supporting the sales team to deliver local email marketing campaigns using the CRM and providing them with content
Gathering, creating and posting Social Media content using an AI based scheduling tool
THE PERSON:
Experience in a Business Support or Administration based role is essential
Strong understanding of Microsoft Excel to intermediate level
Confident communicator
Comfortable supporting a number of individuals in different departments
Able to manage a busy and varied workload, with multiple deadlines simultaneously
TO APPLY: To apply for the Business Support Administrator position, please send your CV for immediate consideration via the advert.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Manchester, England
Start: ASAP
Duration: Perm
Salary / Rate: £23000.00 - £25000.00 per annum + Incentives + Benefits
Posted: 2025-02-18 10:15:24
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ACCOUNTS ADMINISTRATOR
WILMSLOW | OFFICE BASED
UP TO £27,000
THE COMPANY:
We're partnering with a very successful consultancy business located in the Wilmslow area that is seeking to recruit an Accounts Administrator to join the team.
As the Accounts Administrator, you will be responsible for processing sales and purchase invoices, expenses, payment runs and general accounts administration.
This is the perfect opportunity for an experienced individual coming from an Administration or Accounts background, someone who is proficient with MS Office (including Excel), with a keen eye for detail and that is highly organised.
THE ACCOUNTS ADMINISTRATOR ROLE:
Reporting to the Office Manager, you will be undertaking the accounts administration task within the business
Processing invoices, checking for accuracy and linking back to the PO number
Liaising with suppliers to query invoice inaccuracies and ensuring they're resolved.
Reviewing expense claims, processing and seeking authorisation.
Preparing weekly payment runs inside of the payment terms and seeking payment approval
Ensuring that the accounts system is reconciled once payments have been processed
Conducting broader administrative tasks to support the team when required
Issuing orders to suppliers and contractors, ensuring that all typed documentation is accurate prior to sharing
Ensuring that all core documents are maintained and securely filed
THE PERSON:
You'll need to be an experienced Administrator for this role, candidates who have held roles such as; Administrator, Accounts Administrator, Purchase Ledger Clerk, Admin Assistant, or similar, will be considered for this position.
Any experience of working with invoices would be an advantage
Keen attention to detail and excellent organisation skills are required
Computer literate with MS Office, especially MS Excel
Excellent communication skills including a confident telephone manner
TO APPLY:
Please send your CV for the Accounts Administrator / Accounts Admin position via the advert for immediate consideration.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Wilmslow, England
Start: ASAP
Salary / Rate: £25000.00 - £27000.00 per annum + + Benefits
Posted: 2025-02-17 17:01:02
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As Events Administrator, you will be working for a highly successful and innovative company renowned for its passion for food and commitment to delivering exceptional service.
You will play a key support role in organising events ranging from weddings and private parties to corporate events and a pop-up restaurant.
Based in a beautiful rural, luxury high-end location just outside Banbury the role is permanent, full-time, with a salary of between £28,000 to £30,000 DOE.
The company is dedicated to fostering growth and development, providing training and progression opportunities and become part of a team that is as invested in your success while creating unforgettable experiences for their clients.
Purpose of the role:
Supporting the Office Manager and Events team you will be carrying out varied administration activities to support the core of the business.
Key Accountabilities for the Events Administrator:
Dealing with new enquiries, new bookings, existing communications and event planning administration
Liaising with clients on a daily basis
Support with administration for events across the business
Assisting with the sales process, giving all enquiries prompt attention and time
Manage administrative processes with a keen eye for detail, ensuring consistent quality of customer care, prioritisation, and time management.
Ensure all events admin planned and delivered to company standard
Contributing to the creation of menu proposals
Ensure all sales collateral is up to date re pricing, content and document presentation
Organise client tasting sessions
Liaising with all departments with planning, administration and deliver of events
Updating and maintaining CRM database
Supporting with management of client finances, collaborating with the accounts team to adhere to all financial procedures
Proficiently use company platforms, including Microsoft Office, Project Management tools, and industry-specific software
Checking all final event paperwork, making adjustments if necessary for all supplies for upcoming events
Participate in customer visits, events, and marketing activities
Key Skills Required for the Events Administrator:
Strong organised administration experience
Ability to work on multiple projects simultaneously
Experience in working with bespoke CRM systems and online platforms
High levels of accuracy and attention to detail
Proactive approach, ability to use initiative and take ownership of a task
Confident communicator with high levels of customer care
Ability to build positive working relationships with internal and external teams
Adaptable in a changing environment
Proficient in Microsoft Office
Own transport due to remote location
What's in it for you?
A salary of between £28,000 and £30,000 DOE
Working Monday to Friday (occasional out of office activities - calls and in person)
Meals on duty
Extra day off for your birthday
Creative input, opportunities to grown learn and progress
Matched voluntary additional pension contributions (capped)
Death in service
Paid for Company events
Opportunity to join company healthcare scheme
Health & wellbeing at work - opportunity to join paid for online fitness training group.
Birthday holiday day
2 Volunteer Days a year
....Read more...
Type: Permanent Location: Banbury, England
Start: 01/04/2025
Duration: permanent
Salary / Rate: £28000 - £30000 per annum + great benefits
Posted: 2025-02-16 23:35:03
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Senior Sales Administrator
Due to a valued team member's upcoming retirement, and continued expanding operations, this is a fantastic opportunity for a Senior Administrator to join the sales office of a thriving industrial distributor.
Located in Stourbridge, the business sells into the manufacturing sector and demonstrates a stable 20+ year trading history with healthy year on year growth.
Salary up to £32K + generous holiday entitlement + pension + free parking + Christmas shutdown + training
As a confident and experienced Senior Administrator this role offers you career growth, personal development and a great salary and work space.
"Join Our Growing Team!"
You will become part of a small but expanding team within a successful and passionate business.
This is an exciting opportunity to contribute to our growth while working in a close-knit, collaborative environment where your skills and input will truly make a difference.
This role is office-based Monday to Friday in Stourbridge - commutable from Wordsley, Kingswinford, Brierley Hill, Dudley, Halesowen, Quinton, Wombourne, Kinver, Kidderminster, Wolverhampton, Bromsgrove
You will be…
Organised, pay attention to detail and demonstrate great problem-solving skills.
Process driven with the ability to think on your feet, prioritise and multi-task.
Well educated, specifically in Maths and English.
An A-C, 9-6 qualification at GCSE (or equivalent) is a minimum requirement.
Educated to A level, or above, is preferrable.
Numbers focused with the ability to work in different currencies & units of measure, calculating prices and being able to work out margins and percentages.
An experienced Excel user, able to write and use formulas etc.
An excellent communicator with the confidence to make outgoing calls but furthermore you will enjoy speaking to customers to help deliver a good service and increase sales.
Experienced at working in a product-focused, B2B sales office environment.
What you'll be doing…
Processing orders, creating invoices and arranging delivery of products from various locations throughout the world.
Calculating sales prices and discussing these with the customers.
Working with 3rd party warehouse and transport providers to ensure a first-class service for customers.
Managing stock control, placing purchase orders.
Managing and updating customer and product CRM records.
Regularly communicating with customers via the telephone and email.
Supporting the MD and the rest of the team with driving the business forward.
Candidates who can show initiative and have a positive attitude will thrive within the business.
The Company is growing and continually investing in new software and therefore a candidate who is looking to get involved in the growth of the business would be ideal.
Candidates who have already worked in a product sales or manufacturing sales environment are preferred.
If you are looking for a rewarding role with varied duties and the opportunity to learn a lot of new skills, and you enjoy making outgoing calls to customers and delivering good service, then this role is a must!
Is this you? Then apply for the role of Senior Sales Administrator by forwarding your CV to Kayleigh Bradley, Senior Recruiter at Glen Callum Associates Ltd or call Kayleigh on 07908 893621 for further details and a chat about the role and the company.
JOB REF: 4176KBC - Senior Sales Administrator ....Read more...
Type: Permanent Location: Stourbridge, England
Start: 16/03/2025
Salary / Rate: £28000 - £32000 per annum + + pension + training + free parking
Posted: 2025-02-16 23:35:03
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MARKETING ASSISTANT MANCHESTER CITY CENTRE Up to £25,000 + BENEFITS
THE COMPANY: It's an exciting time at Get Recruited and that's because we're experiencing exponential growth due to the huge success of our amazing people.
Instead of just focusing on growth, we prioritise our people by providing a positive, fun, inclusive, and a supportive environment that enables every single member of our team to thrive. Our culture is built on strong core values that were carefully selected by the entire team, that's why we're all driven to work together and we're achieving amazing results… whilst having bags of fun at the office and at the many regular team events & incentives that we run. As part of our roadmap for growth, we're now looking to enhance our marketing team and recruit a Marketing Assistant to join our Marketing team and support them to deliver on our ambitious marketing strategy. This is an excellent opportunity for a forward thinking and driven individual who wants to join a growing and ambitious business.
THE MARKETING ASSISTANT ROLE:
Reporting to the Senior Marketing Executive, providing support to deliver a multi-channel digital marketing strategy including Email Marketing, Social Media, Content Marketing and more
Creating & proof-reading blog content to generate traffic and for SEO
Responsible for scheduling the monthly email marketing calendar, managing the central email inbox to handle enquiry responses and sharing them with the sales management team
Preparing daily reporting on campaign success and sharing with the sales team
Managing central email data lists which includes moving, removing, and cleansing lists
Using automated data tools to enhance central marketing lists
Supporting the sales team to deliver local email marketing campaigns using the CRM and providing them with content
Gathering, creating and posting Social Media content using an AI based scheduling tool
Assisting with the creation & editing of existing designs / photo's using Photoshop, InDesign & Canva
THE PERSON:
A recent graduate in marketing (or similar relevant degree) AND/OR an individual that has some experience of Digital Marketing.
Existing experience or knowledge of Photoshop & InDesign would be a significant advantage
Must have an excellent attention to detail with the ability to create / proof read blog posts and other content
Knowledge of the basic fundamentals of incorporating SEO key words / phrases into written content
TO APPLY: To apply for the Marketing Assistant position, please send your CV for immediate consideration via the advert.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Manchester, England
Start: ASAP
Duration: Perm
Salary / Rate: £23000.00 - £25000.00 per annum + Incentives + Benefits
Posted: 2025-02-14 16:06:06
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£35,000 + Commission + Excellent Benefits
Chelsea, SW10A highly organised, proactive and ambitious Customer Service & Sales Administrator is required to provide a rigorous, companywide customer support and administration service for an international leader in superior furniture.Established for nearly 40 years, our client has a proud reputation for creating pieces that represent strong statements of style.
Committed to excellence and customer satisfaction, they collaborate with private clients and interior designers on some of the world's most exciting projects.In order to continue delivering the exceptionally high levels of customer focussed service for which they have become renowned, a wonderful opportunity now exists for an experienced Customer Service Executive with a professional, warm and confident demeanour and the ability to deliver an exceptional client experience, to join the team in this crucial newly developed role.
The successful candidate is a confident and experienced professional able to manage high-level customer service interactions, coordinate sales processes, and provide reliable and well-presented project updates to our customer's VIP clients.Key Responsibilities
Act as the primary point of contact for our client's VIP concierge service, ensuring a seamless and high-touch client experience.
Provide weekly project updates to clients, ensuring they are informed and reassured throughout the entire project cycle.
Manage all client communications with professionalism, efficiency, and discretion.
Handle client queries and resolve issues promptly, ensuring the highest level of satisfaction.
Coordinate with internal teams, including design, operations, and production, to ensure timely project delivery.
Monitor project timelines, identifying and addressing any potential delays or challenges.
Assist the sales team throughout the quoting process, ensuring all details are accurate and aligned with client expectations.
Prepare sales documentation, including quotes, profit calculators, invoices, and order confirmations.
Maintain the CRM system (Hubspot & Monday.com) with up-to-date client and project information.
Liaise with suppliers and internal departments to ensure accurate and timely quote processing.
Support the sales team with inbound enquires into the sales inbox and administrative tasks to enhance efficiency.
Skills & Experience
Proven experience in a sales administration or customer service role, ideally within the luxury interiors, furniture, or high-end design industry.
Exceptional communication skills, both written and verbal, with the ability to engage confidently with VIP clients.
Strong organisational and multitasking abilities, with a keen eye for detail.
Proficiency in CRM systems (experience with Hubspot or Monday.com is a plus) and Microsoft Office Suite.
A proactive and problem-solving mindset, with a strong focus on delivering an outstanding customer experience.
Ability to work collaboratively with multiple departments to ensure smooth project execution.
A passion for luxury interiors and an appreciation for high-end furniture design.
Why Apply?
Be part of a prestigious luxury brand with an ambitious vision for growth.
Learn how a business operates by working in a small yet highly experienced company.
Work in a dynamic and supportive environment where excellence is valued and respected.
Engage with high-profile clients and projects in the luxury interior design industry.
Competitive salary, commission and benefits package including private medical insurance.
This is a wonderful opportunity for a highly professional, self-starter with knowledge of the luxury or HNWI interiors sector (or an aligned industry) to excel in a new role offering genuine career progression, an attractive salary and an employee focussed benefits package.
If you're a confident, ambitious, customer-focused professional with a passion for luxury interiors, we would love to hear from you.
Apply now! ....Read more...
Type: Permanent Location: London, England
Start: ASAP
Salary / Rate: Up to £35000.00 per annum + Commission + Excellent Benefits
Posted: 2025-02-12 23:35:02
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We are looking for an experienced Sales Administrator & Coordinator to join our manufacturing client in Poole.
This company can boast a friendly and close-knit team with a great dynamic, they are looking for someone to add value and build their customer base, the position offers lots of variety as you'll be looking after a wide range of market sectors.
The main purpose of the Sales Administrator & Coordinator will be to build and develop relationships with your given customers in order to maintain the highest levels of customer satisfaction. You will be the main contact for around 20 customers ranging from small to large, delivering excellent service is paramount to this role.
Previous experience as a Sales Adminstrator or Coordinator within a manufacturing or production company is essential for this role.
This position is office based working Monday to Friday 7:30am - 4pm with an early finish at 1:30pm on Friday
You must be able to commute to the office Monday to Friday.
Benefits for the successful Sales Administrator & Coordinator
- Free parking & modern new offices
- Early finish on a Friday
- Holiday bookable by the hour
- Voucher incentive raffles
- Birthday voucher
The duties of the successful Sales Administrator & Coordinator will involve:
- Managing customer accounts throughout entire productions process form start to finish
- Project management
- Produce labour costings and quotations
- Accurately loading sales orders into the system
- Conducting contract reviews with other internal departments
- Talking to your customers about other potential business
- Provide information and support regarding our services
- Keeping accurate records of actions and correspondence
Requirements to be considered for this Sales Administrator & Coordinator role:
- Previous experience within the manufacturing industry essential
- Previous experience within customer service or sales essential
- Strong IT and communication skills are essential
- Process driven
- Inquisitive nature, desire to understand full processes and learn how products are made
- Ability to manage situations with customers using diplomacy and tact
- Confident speaking with customers on the phone
This position is permanent and has the opportunity for training and progression, salary is £25-28k DOE and can offer an immediate start.
If you are an organized and forward thinking person looking for the next step in your career please apply now and Yasmin will discuss in more detail.If you are an organized and forward thinking person looking for the next step in your career please apply now and Yasmin will discuss in more detail.If you are an organized and forward thinking person looking for the next step in your career please apply now and Yasmin will discuss in more detail.If you are an organized and forward thinking person looking for the next step in your career please apply now and Yasmin will discuss in more detail. ....Read more...
Type: Permanent Location: Poole,England
Start: 12/02/2025
Salary / Rate: £25000 - £28000 per annum, Benefits: Holiday bookable by the hour, early finish on Friday, new offices, free parking
Posted: 2025-02-12 17:43:03
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FINANCE MANAGERCHESHIRE EAST£45,000 - £50,000 + BENEFITS
THE COMPANY:
Are you a hands-on finance professional feeling stuck in your current role?
Look no further! This company is seeking an individual like you to oversee finance transactions and support the Finance Director with cash flow management and budgeting processes.
Join a thriving construction business focused on high-end property and commercial projects valued between £10-24 million.
This role offers growth opportunities, potentially expanding into management accounting and contributing to strategic decision-making alongside the FD.
THE FINANCE MANAGER ROLE:
Working closely with the Finance Director, you'll be responsible for running the finances for one of the subsidiaries and assisting in group wide accounting as and when required.
Overseeing and developing a Finance Administrator
Management of the Sales Ledger, Purchase Ledger, Credit Notes, Bank Reconciliation and Account Reconciliation
Maintaining Purchase Order numbers and approval procedures
Preparing supplier payments and authorising transactions
Handling supplier and subcontractor payments, including reconciliation
Ensuring accuracy in supplier and subcontractor statements
Responsible for the creation of sales invoices, credit notes, and customer communication
Daily cash posting and effective resolution of sales queries.
Providing support across various finance department functions
Liaising with suppliers, customers, subcontractors, and internal teams
Managing CIS deductions, HMRC returns, journals, accruals, prepayments, retention journals, VAT returns, and month-end processes.
Cashflow management and assisting with budgets
THE PERSON:
Experience as a Finance Manager, Senior Accountant, Senior Assistant Accountant, Assistant Management Accountant or Management Accountant
Experience of processing CIS Returns and cashflow management is essential
Xero software experience would be beneficial but not essential
Intermediate Excel skills - Pivot tables, Vlookups
Recent experience in sales and purchase ledger tasks
Open to considering QBE or part qualified in AAT, CIMA or ACCA
A positive, team-oriented attitude with acute attention to detail
TO APPLY:
Please send your CV for the Finance Manager via the advertisement for immediate consideration.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Knutsford, England
Start: ASAP
Salary / Rate: £45000.00 - £50000.00 per annum + Pension Scheme, Parking
Posted: 2025-02-11 14:46:31
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Job Description:
Do you have experience in providing administrative support to a high performing team?
Our Client, an Edinburgh based (hybrid working) software provider has an exciting opportunity for a Sales Operations Administrator to join them on a 5-month contract.
Skills/Experience:
Experience of commercial relationship management, and sales processes
Demonstrable analytic and reporting experience using appropriate software tools
Self-reliant and self-motivated with an ability to prioritise workload effectively
Excellent written, verbal and interpersonal communication skills
Demonstrable project involvement
Excellent presentation skills
Willingness to learn about the business and its wider market
Knowledge of Salesforce or similar CRM systems is an advantage
Core Responsibilities:
Legal and commercial terms management
Acting as an operational thought partner for the sales leadership
Partner & relationship management of named partner organisations
Working cross departmentally to ensure successful execution of key projects, while continually identifying opportunities for ongoing program improvements and enhancements
Participation within (and help leading) global and regional initiatives, as appropriate, to enhance undertakings by the business, as directed by the Sales-Ops Manager & CCO
Undertaking specific projects and activities as required by Ops & CCO
Regular process review, definition, design, & documentation.
Actively participate in planning/executing regional/global business plans where required
Training and development, assisting in delivery of staff onboarding and ongoing team excellence through structured sessions and more informal delivery and learning ‘on the fly'
Competitor analysis and intelligence; conduct & maintain strategic market insights including competitive landscape analysis to help formulate go to market plans
Efficient diary management and meeting planning
Handling, qualifying & triaging inbound enquiries as required
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 15986
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDCAS ....Read more...
Type: Contract Location: Edinburgh, Scotland
Start: ASAP
Posted: 2025-02-07 15:05:20
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-02-06 22:07:31
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-02-06 22:07:25
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-02-04 22:14:46
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for TremCare, TremSource and OLI.
This includes managing payables, customer billings & receivables, field resource & customer communication.
This individual displays a high degree of professionalism, organization and cooperation with customers, field and internal personnel.
This position partners with the Sales Rep, Field Technicians and internal departments such as IT, Finance/Accounting, Sales, Accounts Payable, Credit and Product
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up orders and complete all required steps, including the review of job information, follow-up with sales representatives, verify information in SAP, set up equipment record(s), create inspection schedules, and calculate hours allowed per inspection Prepare quotes based on information provided by the Sales Representative Prepare TremCare Agreement, selecting the correct document based on what was sold Finalize: Verify all paperwork has been received, update SAP, assemble reps/customer's package, prepare necessary correspondence, and route to appropriate parties Handle TremCare orders running through General Contracting Handle any changes to document after issuance (including ownership changes) Review job margins, provide renewal pricing and process renewals Prepare accurate and specific customer invoices, enter vendor invoices, contracts, daily invoices, and track job progress Investigate and help resolve credit issues Provide Maintenance Plan/Service Order Assistance for Production Group as needed Implement process improvement, streamline formats, and help in designing/suggesting procedures to reduce redundant paperwork and data entry Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Act as liaison with accounting, field resources, sales force and contractors assisting with questions pertaining to various services Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Build strong relationships with sales force, vendors, contractors and customers through professional demeanor, and timely and accurate handling of daily administrative duties that impact these persons Learn and understand services provided Create Leak Repair Service Orders, log information into Dispatch System and prepare billings
EDUCATION:
Associates degree preferred, or must have equivalent work experience
EXPERIENCE:
Must have at least three years prior experience in a similar role involving customer service and/or admin support function in a sales or technical field environment.
Prior experience with billing, A/R, A/P functions required.
Must have experience in a fast-paced office environment.
OTHER SKILLS AND ABILITIES:
Ability to manage multiple priorities, effective Team Player, self motivated, quick learner Exceptional organization skills Strong data entry skills Ability to anticipate and identify problems and strong initiative in problem solving Superior communication skills with the ability to read, write and communicate fluently in English High degree of flexibility requiring excellent customer service skills and orientation Proficient in spreadsheet, word processing and database necessary Knowledge of SAP a plus
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-02-04 22:14:45
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for TremCare, TremSource and OLI.
This includes managing payables, customer billings & receivables, field resource & customer communication.
This individual displays a high degree of professionalism, organization and cooperation with customers, field and internal personnel.
This position partners with the Sales Rep, Field Technicians and internal departments such as IT, Finance/Accounting, Sales, Accounts Payable, Credit and Product
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up orders and complete all required steps, including the review of job information, follow-up with sales representatives, verify information in SAP, set up equipment record(s), create inspection schedules, and calculate hours allowed per inspection Prepare quotes based on information provided by the Sales Representative Prepare TremCare Agreement, selecting the correct document based on what was sold Finalize: Verify all paperwork has been received, update SAP, assemble reps/customer's package, prepare necessary correspondence, and route to appropriate parties Handle TremCare orders running through General Contracting Handle any changes to document after issuance (including ownership changes) Review job margins, provide renewal pricing and process renewals Prepare accurate and specific customer invoices, enter vendor invoices, contracts, daily invoices, and track job progress Investigate and help resolve credit issues Provide Maintenance Plan/Service Order Assistance for Production Group as needed Implement process improvement, streamline formats, and help in designing/suggesting procedures to reduce redundant paperwork and data entry Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Act as liaison with accounting, field resources, sales force and contractors assisting with questions pertaining to various services Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Build strong relationships with sales force, vendors, contractors and customers through professional demeanor, and timely and accurate handling of daily administrative duties that impact these persons Learn and understand services provided Create Leak Repair Service Orders, log information into Dispatch System and prepare billings
EDUCATION:
Associates degree preferred, or must have equivalent work experience
EXPERIENCE:
Must have at least three years prior experience in a similar role involving customer service and/or admin support function in a sales or technical field environment.
Prior experience with billing, A/R, A/P functions required.
Must have experience in a fast-paced office environment.
OTHER SKILLS AND ABILITIES:
Ability to manage multiple priorities, effective Team Player, self motivated, quick learner Exceptional organization skills Strong data entry skills Ability to anticipate and identify problems and strong initiative in problem solving Superior communication skills with the ability to read, write and communicate fluently in English High degree of flexibility requiring excellent customer service skills and orientation Proficient in spreadsheet, word processing and database necessary Knowledge of SAP a plus
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-02-04 22:14:09
-
JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The Leak Administrator is responsible for tracking, reviewing, calculating, and invoicing all TremCare, TremSource, and Warranty leak calls within a specified division.
This position will ensure contractual requirements are managed, tracked, and executed in a timely manner.
This position should be a very detail-oriented and organized professional who understands the importance of deadlines, communication, and customer-specific requirements.
This role must have excellent communication and organizational skills as you will work together with regional dispatchers and regional administrators to ensure leaks are completed promptly and ready for invoicing.
This position will also be training under the TremCare and Warranty admin team and assisting them with various tasks as needed.
This position is intended to build a strong foundation for future growth.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Create/organize a master leak file within a specified division and be responsible for keeping all information accurate and up to date.
Responsible for reviewing recently submitted leaks, determining coverage type (Tremsource, Gold, Platinum, Warranty, etc.), and depending on coverage either creating a billable leak line or linking to an existing line in SAP.
On Warranty leak calls that are under a contractor obligation period, this individual will be responsible for creating POs to send to the contractor and monitoring PO status in SAP.
Responsible for creating manual SO#'s in SAP for processes outside of LeakTracking (Republic warranties, etc.). Work with warranty administrators on missing/needed information when reviewing warranty leak calls.
Responsible for contacting sales rep/sales admin on leaks that are reported on expired warranty agreements. Responsible for attaching roof plan drawings to SO#s in SAP. Work with the warranty adjustment team to gain approval for work beyond just a normal leak repair.
Responsible for adding hours to SO# in SAP if extra time is required and approved.
Responsible for tracking all leaks within a specified division. Responsible for following up with regional dispatchers on leak calls that have labor hours or costs posted but have not been completed in FSM/SAP. Responsible for reviewing all completed warranty leaks and determining if the scope being completed is to be covered under Tremco Warranty or if billable.
Responsible for calculating and invoicing leaks within 4-7 days of field completion.
Responsible for closing invoiced leak calls (TECO'ing service orders and corresponding contract line). Responsible for processing subcontractor invoices for payment. Ensure leak data has been entered in OLI before invoicing.
Conduct and foster professional and timely communication (utilizing a wide array of communication methods) with the regional support teams for all work-related matters. Assist with managing data and information across multiple platforms including SAP, Excel, LeakTracking, OLI, and more. Responsible for maintaining and updating all information in LeakTracking (contractors, call roster maintenance, notification maintenance, reporting, etc.) Inputting leaks in OLI as needed.
Special projects as needed Other tasks as assigned by the manager.
Assist TremCare & Warranty Admins with various tasks as needed.
OTHER SKILLS AND ABILITIES:
Superior written, oral, and digital communication skills. Ability to collaborate and work closely with other teams and departments. Computer Literacy, 365 suite, SAP, Excel, Word, IOS. Organizing, planning, and prioritizing administrative business functions. Performing Administrative activity: performing day-to-day administrative tasks such as maintaining, tracking, and management of paper and electronic data. Organizing, planning, and prioritizing work: developing specific goals and plans to prioritize, organize, and accomplish work. Knowledge of customer service principles and practices. Familiarity with Microsoft Office products, such as Excel, PowerPoint, and Word, and key social media tools. Ability to consistently demonstrate the company's values of hard work and insight, and to remain effective in their approach to work. A resilient attitude towards challenges and the ability to manage pressure. Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-02-04 22:14:08
-
Title: Sales Administrator- B2BLocation: Co.
WexfordSalary: Neg DOE
Key Responsibilities:
Lead Generation: Identify new business opportunities through various channels e.g.
planning database, cold calling, email, and networking
Prospecting: Research and engage with new customers, understanding their needs and potential
Customer Engagement: Build relationships with existing customers within identified growth segments, understanding their requirements and providing solutions as required.
Planning: Develop and use journey plans, sales presentations, tools and supports to maximise time and resources as efficiently as possible
Pipeline Management: Maintain accurate and up-to-date records of all sales activities and contacts within Salesforce CRM system
Achieve monthly KPI's/ targets and issue report to Sales Director
Product Knowledge: Maintain up-to-date knowledge of products and services
Experience and Qualifications
Minimum of 2 years' experience in B2B sales, business development or a related role, within the construction industry essential, with a strong business sense and understanding
Proven ability and proficiency using Salesforce or similar CRM system
Excellent communication (verbal and written) skills and negotiating skills
Strong experience using MS Office suite of products, especially PowerPoint
Ability to adapt to a fast paced, changing environment
Proven ability to interact with people at all levels in an organisation
Excellent time management
Capacity to set and meet targets
Resilient with the ability to remain positive and focused at all times.
Full clean driver's licence
What's next
Click “Apply Now” to submit your application and we will be in touch asap for our initial screening.
If this role isn't the perfect match but you're interested in similar opportunities, feel free to get in touch.
INDINT ....Read more...
Type: Permanent Location: Wexford, Republic of Ireland
Start: ASAP
Posted: 2025-02-04 16:43:16
-
An exciting opportunity has arisen for experienced Legal Secretary to join a residential property department at a well-established legal firm.
This role offers excellent benefits and a competitive salary.
As a Legal Secretary, you will provide essential administrative and secretarial support within the residential property department to ensure smooth and efficient operations.
You will be responsible for:
* Draft and manage legal documents, correspondence, and contracts.
* Assist in the preparation of property transactions, such as sales, purchases, and leases.
* Coordinate communication between clients, solicitors, and other parties to ensure efficient case progression.
* Keep case files and records well-organised and up-to-date.
* Conduct legal research and gather necessary case information.
* Ensure adherence to all relevant legal procedures and regulations.
What we are looking for:
* Previously worked as Legal Secretary, Legal Administrator, Legal Assistant, Legal Admin, Legal Clerk or in a similar role.
* Ideally have experience in a residential property department.
* Understanding of property law and conveyancing procedures.
* Excellent organisational and time management skills.
* Skilled in legal software and Microsoft Office Suite.
Apply now for this exceptional Legal Secretary opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Malmesbury, England
Start:
Duration:
Salary / Rate:
Posted: 2025-01-31 16:22:42
-
An exciting opportunity has arisen for an Office Administrator to join a leading technical plastics manufacturer based in Aylesbury.
This company has a rich history dating back to 1936 and is a global leader in optical and plastics solutions.
With manufacturing sites in the UK, USA, China, India, and the Czech Republic, the company specialises in designing and producing custom optics, modules, and systems for a wide range of industries.
The successful Office Administrator based in Aylesbury will play a key role in supporting the daily operations of the business.
This role involves administrative duties, customer support, and ERP system management to ensure smooth operations across sales, purchasing, and stock management.
The ideal candidate will be highly organised, detail-oriented, and comfortable working in a fast-paced environment.
Key Responsibilities:
Provide excellent customer care and support.
Process customer returns and credits.
Enter and manage orders using the company's ERP system.
Send order acknowledgments, provide tracking details, and address customer stock queries.
Handle incoming calls, responding to technical, pricing, and stock inquiries.
Collaborate closely with the Warehouse and Production teams, offering active support when required.
Monitor and maintain KPI reports for sales and stock management.
Maintain and organize office files, both physical and digital.
.
Skills and Experience:
Strong customer service and interpersonal skills.
Proficiency in Office 365 and the ability to learn the company's ERP system.
Excellent organizational skills and attention to detail.
Ability to multitask and prioritise work effectively.
Apply Now if you are interested in the Office Administrator position based in Aylesbury, Buckinghamshire, apply now by sending your CV and cover letter to ltemple@redlinegroup.Com or contact us on 01582 878 820 / 07961 158 785. ....Read more...
Type: Permanent Location: Aylesbury, England
Start: ASAP
Salary / Rate: £25000.00 - £30000.00 per annum
Posted: 2025-01-30 23:35:03
-
Sales Support Administrator - Basingstoke or Manchester
Location: Basingstoke or Manchester, Hybrid working 3 days office, 2 days home.
First few weeks office based.
Salary:- £28-32k + Bens Dep on Experiences
Environment: - Networking, Managed Services, Microsoft, Cisco, Sales, Orders, Quotations, Registrations, Documentation, Order Confirmation, Supplier Records, Excel, SalesForce, MS Project.
My client, a leading provider of networking and technology managed services is looking for an energetic and organised Sales Support Administrator to join their busy team.
The role requires an organised and outgoing personality as well as someone who has excellent attention to detail and can prioritise tasks.
Day to day duties include:-
Create and Manage customer documentations
Deal with customer credit checks and adding details to Sage/SalesForce
Working with Sales to ensure deal registration details are gathered and inputted
Managing supplier request quotations
Manage and process opportunities from order check through to completion
Managing spreadsheet in Excel (Strong Excel skills desired)
Ideally you will be used to working in a Sales environment and be able to demonstrate your strong administration skills as well as “can do” personality.
Apply now for full details.
@mecscomms: uniting opportunity with ambition in Telecoms | Media | Technology
@mecscomms is the brand name of MECS Communications Ltd who provide permanent & contract recruitment consultancy service as an Employment Agency & Employment Business.
For more information or a list of current vacancies, please see our web site at mecscomms.co.uk ....Read more...
Type: Permanent Location: Basingstoke, England
Salary / Rate: £28000 - £32000 per annum
Posted: 2025-01-30 11:33:38
-
An award winning, East Midlands firm are recruiting an ambitious and career-driven Residential Conveyancing Fee Earner to join their growing team in Nottingham.
Joining the busy Residential Conveyancing department, you will be working on your own mixed caseload of sales and purchases, re-mortgages, new builds, freehold and leasehold properties, and registered and unregistered titles.
You will take part in regular marketing and business development activities for the department and work alongside other experienced fee earners and solicitors, with the support of a Conveyancing Assistant and Administrator.
To be considered, you will have at least 2 years' experience running your own Residential Conveyancing caseload, with experience in shared ownership leases, right to buys, assents, severances of joint tenancies and general property matters.
You will have excellent client care skills, a confidence with networking and a desire to build your career further within residential conveyancing.
If you are interested in this Residential Conveyancing Fee Earner role in Nottingham then please get in touch with Vicky Cavendish on 0113 236 6713 to find out more information or if you've a CV to hand, please submit this for review.
To hear about other legal opportunities that we have available, please visit our website.
Alternatively, if you know anybody who would be suitable for this role then please let them or us know as we offer a reward for successful referral.
For full terms, please visit our website. ....Read more...
Type: Permanent Location: Nottingham, England
Salary / Rate: £30000 - £40000 per annum
Posted: 2025-01-30 10:26:31
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We have an excellent opportunity for an experienced Operations and Logistics Administrator to join our client in Hamworthy, they are a well established local company who are now recognised as a leading global brand
You will be an integral part of the team as they have a global portfolio of customers, you will be assisting with the sending orders within the UK, Europe as well as working within the operations teams to assist with HR, Training and H&S processes.
This is a straight permanent opportunity that can offer an immediate start.
You will be working Monday to Friday the salary is £28,000-£32,000 DOE.
The duties for the successful Operations and Logistics Adminstrator:
- Achieving daily despatch schedules
- Keeping on top of the progress of customer Sales Orders
- Preparing accurate and compliant shipping and export documentation
- Despatching goods from the CRM/ERP system
- Negotiating with suppliers on price and lead time
- Raising Works Order, Purchase Orders & Subcontract Purchase Orders
- Working with the various office teams to assist H&S, HR and training processes/recording.
- Assisting within warehouse as and when needed during busy periods.
Requirements to be considered for this Operations and Logistics Adminstrator vacancy:
- Previous experience within logistics / despatch administration essential
- Good eye for detail
- Ability to priorities yourself and work load accordingly
- Confident speaking on the phone
- Excellent administration skills
Benefits for the successful Operations and Logistics Adminstrator:
- Early finish on Fridays
- Free on site parking
- company events
- EAP
If you are an experienced Operations and Logistics Adminstrator and keen to start your next challenge within a friendly and supportive company, please apply with your CV and Yasmin will call you. ....Read more...
Type: Permanent Location: Poole,England
Start: 30/01/2025
Salary / Rate: £28000 - £32000 per annum
Posted: 2025-01-30 10:12:04
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SALES LEDGER ADMINISTRATOR
GUILDFORD | OFFICE BASED
£27,000 to £30,000 + STUDY SUPPORT
THE COMPANY:
We're exclusively partnering with a successful SME in Guildford who is looking to recruit a Sales Ledger Administrator / Accounts Assistant to join the team.
As the Sales Ledger Administrator / Accounts Assistant, you'll be joining a finance team consisting of 7 people, where you'll be responsible for posting website sales back to Sage, posting payment for payment in advance customers, chasing payment from Customer who have credit accounts and providing ledger updates.
This is a great opportunity for an individual with experience looking to join a solid team where you'll be supported to develop your career in finance over time.
THE SALES LEDGER ADMINISTRATOR ROLE:
Reporting to the Financial Controller and joining an accounts team of 7 where you'll be responsible for Sales Ledger administration.
Posting online Sales & pre-payments back into Sage 200, ensuring it fully matches and reconciles
Posting Sales for credit account customers on to Sage
Contacting Credit Account customer to acquire payments, checking the bank for payments, posting to sage and reconciling.
Working closely with other team members, providing support and cover required.
Conducting credit checks for new Credit Account customers
Providing Sales Ledger/Debtor collections updates
THE PERSON:
Experience within a similar role, such as, an Accounts Assistant, Sales Ledger, Accounts Administrator, or similar is required
Solid communication skills with the confidence to speak with internal departments and customers
Computer literate with Microsoft Word, Excel and Outlook (or G-Suite Equivalent)
Experience of Sage 50 or above is desired
Own car is likely required based on location.
TO APPLY: Please apply for the Sales Ledger Administrator role via the advert for immediate consideration.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Guildford, England
Start: ASAP
Salary / Rate: £27000.00 - £30000.00 per annum + + Study Support
Posted: 2025-01-28 16:17:11
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Our client, a leading company in the agriculture industry, is seeking a Customer Services Administrator to join their team on the outskirts of Maidstone on a fixed term contract until the end of December 2025.
As a trusted partner to their customers, they are looking for a proactive individual who can provide excellent customer service and support.
The Customer Services Administrator will play a crucial role in maintaining and enhancing customer relationships.
You will be the first point of contact for customers, handling inquiries via telephone, email, and trade counter.
Your ability to provide prompt, accurate, and friendly service will contribute to the company's reputation as a reliable and customer-centric partner.
Responsibilities
Act as the first point of contact for customers via telephone, email, and trade counter
Process orders on the internal IFS system accurately and efficiently
Manage customer queries and provide timely and effective solutions
Support sales and buying teams in their daily operations
Ensure the CRM system is updated with relevant customer information
Coordinate outside haulage booking, parcel and pallet carrier services
Handle export administration tasks as required
Manage holiday and meeting room bookings, refreshments, and sample requests
Maintain accurate stock records and assist with stock management
Proactively contact existing and potential customers to discuss product ranges and manage their needs
Requirements
Previous experience in customer service, both via telephone and face-to-face
Computer literate with the ability to learn new systems quickly
Strong attention to detail and accuracy in data entry and record-keeping
Flexibility, willingness to help, and the ability to multitask in a fast-paced environment
Excellent communication and interpersonal skills
Geographical knowledge of the country and road network is beneficial
Positive attitude and the ability to take responsibility for key project deliverables
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit.
If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page.
This does not need to be formatted in the same manner.
In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word.
Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.
KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd.
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....Read more...
Type: Contract Location: Maidstone, England
Start: 10/02/2025
Salary / Rate: Up to £25396 per annum + + Benefits
Posted: 2025-01-28 13:40:38
