Assistant Contracts Officer

Job Title: Assistant Contracts Officer (procurement)
Location: Bradford BD1
Contract Type: 3 Months Temp 3 Months Extension possible
Weekly Hours: 37
Working Hours: 09:00 - 17:00
Start Date: 19/08/2024
Pay: £17.59 PAYE

Key Responsibilities



  • Contract Management Administration: Oversee contract management activities, ensuring communication, governance, payment, and performance monitoring are effectively executed.

  • Contract Compliance and Value Addition: Ensure procurement activities comply with Public Contracts Regulations, Council's Financial and Contract Standing Orders, and deliver cost-effective supply arrangements.

  • Support Electronic Tendering Systems: Promote the use of e-tendering systems, e-catalogues, and e-auctions to enhance procurement and supplier management.

  • Development of E-Systems: Contribute to the development of e-systems and processes to increase efficiency and value for money in procurement.

  • Stakeholder Support: Assist contract managers across the Council in contract management, ensuring adherence to administrative arrangements.

  • Contractual Monitoring and Reporting: Monitor contracts, identify data quality issues, and report on compliance and delivery performance.

  • Policy and Procedure Compliance: Ensure adherence to council policies, procedures, and contract mechanisms by all relevant parties.

  • Relationship Management: Develop and maintain effective relationships with delivery units and partners.

  • Documentation and Log Management: Maintain accurate logs of issues, risks, actions, and meeting minutes, ensuring timely follow-up.

  • Payment Accuracy: Ensure payments reflect agreed performance and payment mechanisms.

  • Collaborative Commercial Approach: Work with colleagues to ensure a consistent commercial approach and manage interdependencies effectively.

  • Research and Benchmarking: Conduct research on best practices in contract management and apply lessons learned to improve contracting arrangements.

  • Customer-Focused Contract Management: Ensure contract management activities are driven by customer needs and outcomes, incorporating feedback into processes.

  • Conflict Resolution: Assist in resolving business conflicts with delivery units and partners.

  • Procurement Project Support: Support procurement professionals with project documentation and evaluation procedures.

  • Regulatory Compliance: Ensure compliance with financial regulations, Contracts Standing Orders, and relevant legislation, including IR35.


    • Key Requirements



  • Specialist Knowledge in Procurement: Experience in procurement services, with a focus on contract management.

  • ICT Proficiency: Competence in specialist ICT systems such as P2P, vendor management, and social value portals.

  • Continuous Improvement: Ability to identify and suggest improvements for more efficient service delivery.

  • Effective Relationship Management: Ability to develop and maintain relationships with officers, suppliers, and businesses.

  • Performance Monitoring: Skill in monitoring contractor performance to ensure value for money.

  • Data Analysis: Ability to analyze contract data and resolve issues, ensuring compliance with procurement policies.




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