Executive Assistant

Job Description:

Are you an Executive Assistant with proven experience working within a busy Investment Banking setting, supporting senior colleagues?

Our client, a global investment management firm based in London (4 office days, 1 from home), is recruiting for an Executive Assistant to join them on an initial 12 month contract.

• An experienced, confident, friendly, outgoing, people-oriented personality, able to liaise with clients and staff at all levels


• Ability to remain calm under pressure and deal with last-minute changes effectively and efficiently


• Excellent time/priority management skills & flexibility


• Strong team player/buddy to other assistants in team


• Articulate, effective communicator


• Proactive ‘can do' approach, ability to use own initiative and judgement


• Ownership of all tasks, following up outstanding items without the need for chasing


• Highly organized & attention to detail


• Discreet, professional manner - maintain confidentiality on all aspects of workload


• Good knowledge of Microsoft applications (Windows10), and in particular Outlook


• Experience processing expenses online (e.g.
  
  on Concur)


• Experience booking travel via an online booking tool


• Experience working with CRM systems


• Experience using Zoom


• Experience working in Investment Banking

• Extensive verbal and written interaction with internal colleagues and external clients ensuring the building and maintenance of relationships, both domestically and internationally, within the team and across other business units


• Diary management:
  
  
  
  • Exclusive control of business schedule
  
  
  • Maintain calendars, act as ‘gatekeeper' for diary
  
  
  • Arrange internal and external meetings, video and phone calls - including all meeting venues, dial-in details, etc
  
  
  • Pro-actively ensure diaries do not have clashes and use initiative to find resolutions and workarounds
  
  
  
  


• Travel & Expenses:
  
  
  
  • Proactively book and co-ordinate all travel including flights, hotels, visas, currency and ground transportation within the Firmwide Expense Policy
  
  
  • Ensure relevant agendas and itineraries are organised in advance
  
  
  • Process monthly expenses (American Express card, out-of-pocket expenses, invoices) in a timely manner, using Firm systems such as Concur
  
  
  • Ensure expenses are processed quickly and efficiently and are within policy
  
  
  • Proactively ensure expenses flow through internal checking system
  
  
  
  


• Maintain in-house Client Relationship Management (CRM) system


• Event management: Closing events, social/team events, etc.


• Any other ad hoc tasks, e.g.
  
  ordering business cards, or projects

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 15768

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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