Management Assistant

Leading European food and drinks retailer with offices based in Hammersmith, West London - seek a talented and motivated Administrator to support the office.

Job role

Provide overall support to the PA/Office Manager, Commercial Director, Strategy Director and London team with the day to day administrative activities of a busy head office.

Main tasks and responsibilities:

Provide assistance to the PA/Office Manager, Strategy Director and Commercial Director
Monitor consumable stock levels and order where necessary (office and stationery)
Maintain high standards in the London office (tidiness, cleanliness etc.)
Build and maintain relationships with external suppliers: maintenance, cleaning company
Create and maintain inventory log of all PC equipment in the Hammersmith office
Create and manage a H&S compliance folder to include desk assessments, maintenance checks, fire drill recording, alarms, access to building and extinguisher checks
Overall support to Commercial team including booking travel and accommodation and compiling weekly headlines
Collaborate with PA in encouraging social activities
Provide cover for the PA/ Office Manager when out of office (including reception and assistance to the Managing Director)
Ad hoc research projects

Knowledge, skills and experience

Flexible and able to work to short deadlines and changing priorities.
Copes well with pressure.
‘Hands-on’ and quick to resolve issues
Clear communication with a drive to get things done
Hard-working and keen to learn
Forward thinking beyond the immediate task.
Passion, energy and enthusiasm for the responsibilities of the role



Candidate Profile and Background

The successful candidate will be highly organised and efficient with a can-do attitude and bright, enthusiastic personality

Your strength will lie in your ability to take ownership of the role and stay in control of multiple projects and priorities to meet deadlines.

GCSE in Math and English to a minimum grade of level 4

Proficient in Microsoft Office – Excel, Word, PowerPoint

Company Package:

Market Leader in their products and sector
Competitive salary
Company pension 6% employer contribution
25 days holiday + bank holidays
Company sick pay
4 x Death in Service

MONDAY - FRIDAY, 8:30am-5pm