JOB DESCRIPTION



Tremco Construction Products Group brings together Tremco CPG Inc.'s Commercial Sealants & Waterproofing and Roofing & Building Maintenance divisions; Tremco Barrier Solutions Inc.; Dryvit, Nudura and Willseal brands; Prebuck LLC; Weatherproofing Technologies, Inc.; Weatherproofing Technologies Canada and PureAir Control Services, Inc.

Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America.


GENERAL PURPOSE OF THE JOB:


The Office Administrator is accountable and responsible for basic customer service, accounts payable, financial reporting, and general site administration and coordination as needed.

This position has no direct reports and will report to the Controller.




ESSENTIAL DUTIES & RESPONSIBILITIES: List the job's essential functions or key responsibilities from most important or time-consuming to least (daily, weekly, monthly, annually or another regular/irregular interval)

• Performs basic accounting/bookkeeping duties including data entry into Quickbooks software, managing accounts payables, vendor set up and management, check runs & ACH payment creation.
  
  
• Manage order entry & entering quotes into systems as needed.
  
  Provide invoices to customers.
  
  
• Assist with shipping administration as needed.
  
  
• Perform general office duties such as ordering supplies, maintaining records management systems, reporting and tracking as required.
  
  
• Answers & directs phone calls, greets onsite visitors.
  
  
• Open, sort & distribute incoming correspondence, including faxes & email.
  
  
• File & retrieve corporate/divisional documents, personnel records & reports.
  
  
• Available as backup for purchasing as needed.
  
  
• Performs other related duties as assigned.
  
  

• High school diploma or general education degree (GED)required, some college education a plus.
• A minimum of three years experience in bookkeeping and general office administration.
  
  
• Must have a minimum of three years experience with reporting and regular and rigid close schedules.
• Requires strong working and operational knowledge of Quickbooks and US GAAP accounting principles.
• Cost accounting experience is a plus.
  
  

• Literate in use of accounting, word processing, database & spreadsheet software.
  
  
• Performg day-to-day clerical & administrative tasks such as maintaining information files & processing paperwork in a proactive manner.
  
  
• Must be very detailed oriented
• Ability to manage multiple priorities, effective team player, self motivated, quick learner
• Excellent communication skills with the ability to read, write and communicate fluently in English.
  
  Spanish speaking a plus.