Administrative Officer

Tasks:

- Reception/Front of House focus

- Will be responsible for buzzer entries, greeting attendees, ensuring sign in, etc

- Administrative functions include uploading of attendance registers, scanning, updating of documentation (incl Word and Excel)

- Other functions include printing and displaying posters and information in the centre, managing booking enquiries and keeping the event calendar up to date

- Data entry/management of data tracker workbooks

- Business Support work, including the management, maintenance, uploading of data.

General administrative, business support and data-based task.

Responsibilities:

• Receive, sort and distribute incoming and outgoing post.


• File records in an accurate and timely fashion and maintain electronic or paper filing systems.


• Support the organisation and delivery of events and training courses (including booking rooms, venues or catering and arranging travel/accommodation).


• Support the organisation of statutory visits and meetings and conferences.


• Take accurate notes at meetings or other events.


• Raise Purchase Orders (PO's) and process invoices.


• Arrange payments to customers via prepaid cards, BACS transfer or other mechanisms in accordance with financial regulations.


• Assist in the delivery of general office management tasks.

Requirements:

• Demonstrable experience of providing a high-quality and comprehensive administrative service, delivering core business processes to agreed performance standards.


• Demonstrable experience of dealing effectively with the public face to face, by telephone and via web enquiries.


• Experience of working within a busy team.


• Experience in handling confidential issues in an effective manner.


• Experience in working within a pressurised environment, prioritising and organising conflicting workloads.


• Experience of liaising effectively with both statutory and non-statutory agencies would be ideal.

If intereseted, please submit CV and call Varsha on 02036913890 between 9am to 5pm for more information.