Personal Assistant

Service Care Solutions are looking for an organised and proactive Personal Assistant to support senior officers within Sefton Council's Children's Services Team.

This is a dynamic role where you will provide a comprehensive and confidential support service to the Executive Director and Assistant Directors.

You will play a key role in managing correspondence, organising meetings, and ensuring the smooth running of daily operations.



  • 36 hours per week

  • 2 month initial contract with possibility of extension after this


Key Responsibilities


  • Act as the first point of contact for senior officers, managing communications professionally.




  • Produce and distribute agendas, minutes, reports, and presentations in a timely manner.




  • Maintain accurate records, filing systems, and ensure secure document management.




  • Coordinate diary management, including appointments, meetings, and travel arrangements.




  • Research and prepare summary briefings on key topics as required.




  • Monitor and track actions from meetings and ensure follow-ups are completed.




  • Respond to general enquiries from Elected Members, service users, and external organisations.




  • Work collaboratively with internal teams and external partners to support service delivery.




  • Provide cover for other Personal Assistants when necessary.




What We're Looking For

Essential:




  • Experience supporting senior management in a complex organisation.




  • Strong administrative and clerical skills, with attention to detail.




  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).




  • Excellent organisational skills with the ability to multitask and prioritise workload.




  • Strong interpersonal and communication skills, with a professional and confidential approach.




  • Ability to work independently, using initiative to solve problems effectively.




  • Understanding of local government structures and services.




Desirable:




  • Qualifications in secretarial or administrative support.




  • Experience in shorthand, audio typing, or dictation.




  • Knowledge of Children's Social Care services.





Apply Now



If you are interested, please call Lisa McVinnie on 01772 208964 or email me your CV - lisa.mcvinnie@servicecare.org.uk





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