Higher Clerical Assistance



  • To provide an administrative service to the team and maintain effective business support systems in respect of telephone messages, word processing, databases, registers, correspondence, minute taking, photocopying, filing and stationery supplies.



  • To maintain and update service user and financial record systems to agreed standards.



  • To input referrals and update appropriate database systems



  • To provide administrative support to the team e.g.

    produce and send ad-hoc / template letters



  • To process orders, Barclaycard purchases and invoices for goods and services e.g.

    stationery, furniture.



  • To organise and maintain diaries, schedule meetings and take minutes as required, and to agreed standards.



  • To assist managers, where appropriate, to record information within the human resources computerised system e.g.

    timesheets



  • Archive / retrieve / destroy files and maintain accurate records.



  • To oversee the admin PPN process.



  • To provide support to meetings and events for the service where required.



  • To liaise with appropriate departments / agencies / organisations as required.



  • To provide statistical information as required.



  • To provide cover at other centres as necessary.

  • Duties also involve, updating databases (CareFirst) and spreadsheets, managing a team mailbox, placing orders for goods/services via SAP, paying invoices, the administration of the team Barclaycard, taking team minutes and other general office duties.




    • Requirement:



    • Dealing with the public

    • Dealing with a variety of tasks & demands relevant to the post

    • Must be able to work as part of a team and contribute to effective team-working

    • Ability to be flexible and cope positively with change

    • Ability to deal with issues of a confidential nature

    • Non-judgemental attitude

    • Skills in the use of database / financial system.

    • Word processing skills.

    • Ability to communicate accurately/concisely and sensitively.

    • Ability to organise and prioritise own workload.

    • Commitment to produce quality work.

    • Ability to use initiative.



    If interested, please submit CV and call Varsha on 02036913890 between 9am to 5pm (Mon to Fri)




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