Are you a dynamic, passionate and energetic team player? If so, we are looking to expand our team with a Personal & Project Executive Assistant to support the operational & delivery side of the business, who is eager to build a long-term career - not just land another job.  This is your chance to join an amazing team dedicated to delivering a seamless experience and exceptional service for our clients.

Are you ready to join a team that is committed to your growth as you are?  Let's make it happen!

 What's in it for you?

At Modus Vivendi, we are a close-knit, enthusiastic team that thrives on creating outstanding experiences for our clients.  As a smaller, privately owned business, our team is our greatest asset, and every team member plays an essential role in our success.  We offer a supportive and inclusive work environment, where every team member is valued and is given the opportunity to grow.  Plus, our size means we can invest in YOUR development through training and hands-on experience with cutting-edge technology, ensuring you are always learning and progressing.

For your efforts and commitment, you will be provided with the following;

• Laptop
• Pension scheme
• Access to company trade discounts
• A collaborative and supportive working environment
• All expenses paid social activities and events
• Additional training development

 Our Core Values

 Teamwork & Collaboration - Teamwork is integral to our success, fostering an environment that encourages open communication, mutual support, and collective problem solving.

 Personal Growth - We support the professional and personal development of our team, offering opportunities for continuous learning, skill enhancement, and career progression.

 Innovation - We thrive on pushing boundaries and reimagining the smart home experience, motivating our team to develop innovative solutions that benefit our clients and solve problems.

 Simplicity - We create user friendly systems that seamlessly integrate into everyday life, fostering a culture that values simplicity and ease of use.

 Customer Focussed - We are dedicated to understanding and addressing the needs of our clients, prioritising user satisfaction and building long-lasting relationships.

 Attention to Detail - Quality matters in every aspect, even down to the smallest detail.

 Job Role

As a Personal & Project Executive Assistant in the Smart Home Technology sector, you will play a crucial role in assisting the Directors with daily and project related tasks, liaising with clients and project teams, quotations and post-installation support, ensuring the smooth operation of the office and engineering teams.

This role involves managing the diaries of engineers, handling stock orders and inventory, preparing materials for engineering tasks, providing assistance to engineers as needed, and managing first-line inquiries from clients.

This role offers a dynamic and supportive environment for individuals looking to contribute to the success of our projects while developing their administrative and project management skills.

Based from our office in Maidstone, the hours will be Monday to Friday 8:00am to 5:00pm with some flexibility.

Duties and responsibilities

• Provide a first point of contact for staff and clients, ensuring excellent levels of customer service at all times along with a high-level customer experience
• Screening of correspondence to ensure contact is correctly prioritised and referred to the relevant colleague
• Responding to customer enquiries
• Following up on sales enquiries
• Document management
• Minute taking of meetings with internal staff, reporting action points and follow up with those responsible to ensure deadlines are met
• Providing project support where required
• Procurement and stock management
• Provide support to engineers with administrative and logistical tasks
• Assistance with the management of engineer's diaries and booking of appointments

Requirements

• An enthusiastic, positive and energetic approach to work
• A high degree of self-motivation, efficient, ambitious and driven to succeed
• Conscientious and good use of own initiative
• Strong organisational skills
• Exceptional attention to detail
• High standards, both personally and professionally
• Highly numerate, accurate and literate
• Excellent communication skills (oral and written)
• Capable of working as part of a team or independently as appropriate
• Adeptness to prioritise and manage multiple tasks and flexible to cope with the changing needs of the company whilst remaining calm
• Administratively self-sufficient, proficient with Excel and other Microsoft Office Suite applications

About the company

With over 20 years of experience since being established in 2005, we have built a reputation as one of the premier smart home companies in the industry, working on exciting projects ranging from bespoke home cinema systems to fully integrated multi-million-pound properties.

When you join us, you will be joining a dynamic, energetic team committed to delivering excellence.

If you're looking for a role where you'll feel challenged, supported and appreciated, we'd love to hear from you.  Please apply here.