Compliance Manager (Fire Lead)

Purpose of job:

• To orchestrate, administer and manage a program of Fire compliance that complies fully with the requirements of The Regulatory Reform (Fire Safety) Order 2005, and to ensure that WCC Corporate and Maintained School premises are sustained in a safe condition that negates or minimises risk in so far as is reasonably practicable for the Council as principal duty holder


• To act as the qualified, competent person and principal point of contact on all matters of Fire compliance across the WCC Corporate and Maintained School portfolio


• To monitor, report, advise and support schools staff in their delivery of other non-Fire statutory compliances across those premises in the Maintained School Portfolio for which you are responsible


• To ensure a plan of ongoing Fire risk assessments and Fire risk assessment reviews are carried out at the recommended intervals, that any remedial actions arising are addressed in a risk based and timely manner, and that appropriate records are maintained


• To co-ordinate Fire compliance and construction activity to ensure that the requirements of the Councils Fire policy and management are observed


• To measure service providers performance against associated KPIs and other performance related targets and requirements, and to address any under-performance accordingly


• To undertake the role of Responsible Person Fire as per the requirements of the WCC Fire policy


• To prepare detailed financial and performance related bids, reports and schedules of work and to present or convey these to senior managers, heads of department, directors, contractors and stakeholders


• To provide specialist support and training to WCC staff engaged in the management of Fire

Main Activities & Responsibilities:

• Manage, monitor and review the implementation of the WCC Fire Policy/Strategy, Service Procedures and Risk Assessment control measures


• Maintain an up-to-date schedule of Fire risk affected premises for both Corporate and Maintained Schools, and ensure that a comprehensive database of current asset data and risk information is maintained


• Manage the timely delivery and quality assure at Corporate and Maintained School premises, all Fire task, including but not limited to, new Fire risk assessments where necessary, Fire risk assessment reviews, Fire door inspections and weekly Fire checks


• At Corporate premises, manage and program the risk based and timely delivery of all physical remedial works and management actions arising from Fire risk assessment


• At Maintained School premises inform, monitor and review the risk based and timely delivery of all physical remedial works and management actions arising from Fire risk assessment


• At all premises manage and investigate any incidents of Fire outbreak, liaising with stakeholders, management and external agencies as required


• For all properties maintain detailed, accurate and up to date records of risk assessments and the discharging of actions arising, so as to be able to produce real time management reports and position statements


• Manage and monitor supply chain performance so as to ensure that all relevant KPIs and any other associated performance related targets are maintained or exceeded and to personally address any shortfalls


• Ensure that all staff engaged in the management of Fire hold relevant and up to date qualifications or training


• Across the portfolio, actively assist in the development and delivery of in-house training as and where required


• At Maintained School premises only, in regard to other non-Fire statutory compliance, maintain an up-to-date schedule of each Maintained Schools' general compliance requirements and delivery against program, and ensure that a comprehensive database of current asset data and risk information is maintained


• At Maintained School premises only, support, advise, assist and liaise as required with those staff responsible for discharging the duty to manage both Fire and non-Fire statutory compliance


• For Maintained School premises in breach of either Fire of general statutory compliance delivery, operate a 3 strike warning system before assuming control of delivery via the WCC FM contract


• To identify, appoint and control input from third party suppliers in accordance with departmental objectives


• To prepare contract briefs and associated contract documentation, including regular progress reports to Key Stakeholders including contract performance, spend to budget and KPIs


• To be responsible for developing and implementing Communication, Procurement, Planning and Finance Plans / KPIs and strategies for each contract (where appropriate)

Generic Accountabilities:

• To maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training

• To undertake other such duties, training and/or hours of work as may be reasonably required and which are consistent with the general level of responsibility of this job

• To undertake health and safety duties commensurate with the job and/or as detailed in the Directorate's Health and Safety Policy

• The duties described in this job description must be carried out in a manner which promotes equality of opportunity, dignity and due respect for all employees and service users and is consistent with the Council's Equality and Diversity Policy

• This post meets Regulated Activity (as defined by the Safeguarding Vulnerable Groups Act 2006 as amended by the Protection of Freedoms Act 2012) and is subject to an enhanced Criminal Records Check (Via the Disclosure Barring Service, DBS) and the relevant children and/ adults barred list(s) checks.
  
  *Delete if not applicable