Commercial Property Admin Assistant

My client is a modern specialist firm of solicitors based in the West Midlands, offering a wealth of specialist expert knowledge to both corporate and individual clients not just locally but across the UK.

They are looking for an energetic Administrative Assistant to join their successful office-based Commercial Property team in the West Midlands.

Reporting to the Head of Commercial Property, you will be tasked with a varied range of administrative jobs to ensure the smooth running of a busy department.

Responsibilities

- Providing administrative support to Fee Earners
- Ensuring incoming post, emails and faxes for the department are filed correctly
- Printing, copying, scanning and filing of documents
- Utilising the Firm’s Case Management System to best effect
- Organising and maintaining files and records (both physical and electronic)
- Taking messages and making appointments using computer diary system
- Updating Fee Earner timesheets
- Closing files
- Preparing and sending files to archive/safe custody
- Retrieving documents and files from archive/safe custody
- Any other duties commensurate to your role that are reasonably asked of you by the Partners

- Complying with the Firm’s various policies and procedures, as set out in the office manual
- Ensuring the confidentiality and security of all practice and client documentation and information
- Ensuring that outstanding client care is given at all times

Experience and Qualifications

- A good standard of English, both verbal and written
- Legal right to live and work in the UK
- A good standard of computer literacy and experience working with Microsoft Office

- Demonstrable experience of working in a legal administrative role for at least 2 years
- Experience using Credas, DocuSign and Partner for Windows software

Person Specification

They are looking for a candidate who is organised, friendly and helpful.

You must have keen attention to detail and be comfortable working under pressure to deadlines.

Benefits

Competitive Salary
23 days holiday plus bank holidays and Christmas Shutdown
Free on-site parking
Regular social events

If you are interested in the above Commercial Property Administrative Assistant role, please call Sam Oliver on 01213681833 or forward your most recent CV to s.oliver@clayton-legal.co.uk.

Clayton Legal recruits for law firms and in house departments across the UK.

Our pedigree and service levels give those looking to move in the legal market and law firms looking to recruit a refreshingly different recruitment experience.

You will work with experienced professionals, dedicated to your success.

Take a look at our website www.clayton-legal.co.uk for our latest blogs and legal news and to keep up to date with current vacancies.