Team Assistant

Team Assistant required on a full-time, permanent basis for leading European manufacturer with HQ based in Hammersmith, West London.



Job role

As a vibrant and proactive member of the London team, you will provide essential support to the PA, Commercial Director, Strategy Director, and wider business.

You will be the go-to person for day-to-day administrative tasks, helping to keep everything running smoothly in a fast-paced, dynamic environment.

Your energy, positivity, and can-do attitude will make you an invaluable part of the team.

Key Responsibilities:

Administrative Support

Support both London and Somerset offices with:Travel and accommodation bookings
Business update communications



Assist the commercial team:Booking meeting rooms and customer conferences
Organise deliveries
Following up on submission of Commercial team expenses and supporting expense admin for the Commercial Director


Act as front of house for the London office: greeting visitors, handling phone enquiries and managing deliveries
Provide cover for the PA, including occasional support to the Managing Director
Manage diaries and meetings for the Commercial Director, Strategy Director, Head of Marketing and Head of Supply.
Assist with ad-hoc business presentations and research projects



Office Management

Champion a tidy, welcoming, and well-maintained office environment
Maintain inventory of PC equipment in the London office
Prepare equipment and desks for new starters
Liaise with IT to support:Smooth rollout of IT projects and updates
Training on new software and applications
Completion of mandatory IT training (e.g.

security protocols)
Resolution of office-wide IT issues (logged and follow through to conclusion)


Ensure Health & Safety compliance:Desk assessments and office maintenance checks
Fire drills, alarm testing, and first aid provisions


Monitor and replenish office supplies
Manage company pool cars: bookings, cleaning, servicing, tax, penalties, and lease renewals
Organising catering and hospitality for visitors and customer meetings
Build strong relationships with external suppliers (cleaning, maintenance, property management)
Manage office refurbishments and planned relocation for 2026

Events

Plan and deliver office social events

Candidate Profile

Qualities

Positive, flexible, and solution-focused; thrives under pressure
Team player with the ability to work independently
Proactive and eager to learn, grow, and contribute beyond the immediate task
Ready to roll up their sleeves – nothing is beyond them
Takes full ownership of the role, working autonomously
Discreet and trustworthy, especially when supporting senior leadership

Skills

Strong organisational and time management skills
Excellent written and verbal communication
Friendly and professional manner when interacting with visitors and suppliers
High attention to detail and ability to multitask
Able to work at pace
Tech-savvy, with the ability to liaise with IT and support basic troubleshooting

Experience

Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
Some experience in administration, reception, or office support (internship, temp work, or part-time role) is beneficial
Experience with travel bookings or event coordination is a plus

Individual

The ideal candidate will live locally to Hammersmith
Must be able to drive
Smartly and professionally presented, representing the front of house and management team
Must have the right to work in the UK

The role is office-based, 5 days per week (08:30am–5:30pm)



Company Package:

Competitive salary
Company pension 6% employer contribution
25 days holiday + bank holidays
Company sick pay
4 x Death in Service