JOB DESCRIPTION



Primarily responsible for coordinating Stonhard installation partner vendor setup and compliance, including but not limited to per project agreements and Controlled Insurance Program enrollments for multiple simultaneous projects - enrollment, monitoring, and closeout.

Primary goal is to ensure that subcontractors remain compliant, and enrollments are completed prior to project kick-off or customer deadlines, whichever is earliest.

Cultivates positive relationships with internal and external stakeholders to ensure open communication and collaboration.


Essential Functions

• Sets up and maintains installation partner information, including Agreements, Amendments, banking information, and insurance, adhering to Stonhard vendor setup policies.
• Processes installer tool and supply purchases.
• Coordinates weekly installation partner accounts payable statements and related transactions and transmits to accounting for payment.
• Audits weekly statement activity and makes recommendations/raises concerns to Supervisor and Stonhard leadership.
• On an ongoing basis, monitors and coordinates subcontract compliance with Master Installation Agreement requirements; including but not limited to insurance policy limits and renewals, per project certified payroll, and MIA addendums.
  
  
• Monitors per project compliance requirements related to Stonhard and subcontractor Controlled Insurance Programs and ensures on-time enrollments for Stonhard and subcontractors, including monthly payroll reporting, monitoring, and closeout.
• Monitors, Stonhard state contractor licenses ensuring compliance and on-time renewal.
• Develops and recommends document retention requirements as needed.
  
  
• Develops and monitors necessary reporting to remain compliant.
• Develops and maintains written SOPs for assigned responsibilities.
• Assists in the creation, distribution, tracking, and execution of per project subcontractor agreements as needed, and as directed.
• Other responsibilities as assigned by supervisor or Stonhard leadership.
• Supports other administrative responsibilities, as assigned.
  
  Cross-trained as needed in contract team and sales administration responsibilities.

• High School Diploma or Equivalent with continuing education
• 3+ years of related work experience in compliance, project administration, construction administration, sales operations, or customer service
• Excellent verbal, written and interpersonal skills
• Highly organized, capable of managing multiple workstreams simultaneously, keeping track of deadlines and obligations with strong attention to detail and continuous improvement mindset
• Works well as part of a team

• Bachelor's degree in business or construction management or the equivalent coursework in a related specialty field
• Experience in OCIP/CCIP
• Experience reading and understanding insurance requirements

• This position requires minimal physical activity but does require computer usage for an extended period - up to 8 hours a day.
• No unusual environmental, lifting or exertion requirements are associated with this position.