Conveyancing Assistant

Legal Assistant (Conveyancing) Location: Chesterfield
Experience Required: Ideally a minimum of 2 years’ experience in a legal assistant role

Role Overview We are seeking a career-focused Legal Assistant to join our Chesterfield office.

The successful candidate will support fee earners within the conveyancing team, assisting with the day-to-day management of sale, purchase, remortgage, and transfer/assent files, while delivering a high standard of client care.

Key Responsibilities

- Handling incoming calls from estate agents and Independent Financial Advisers (IFAs)

- Dealing with general client and third-party updates by telephone and email

- Setting matters up for completion and assisting with exchanges and completions

- Managing the day-to-day running of sale files, remortgages, and transfers/assents, with appropriate supervision depending on experience and training

- Assisting fee earners with purchase files as required

- Taking client payments over the phone when required

- Processing incoming and outgoing monies via the case management system

- Taking new client enquiries and providing quotes by phone and online, as instructed

- Accurately recording sources of business and reasons for non-instruction

- Assisting with post-completion work as required

- Preparing correspondence and documents using visual files

- Administering team filing, including daily filing responsibilities

- Preparing outgoing mail and enclosures for despatch

- Arranging copying and document reproduction

- Providing guidance and support to junior and temporary assistants when required

- Attending to clients both in person and by telephone, delivering professional, efficient, and friendly service in line with the firm’s client care standards

- Liaising with external contacts by telephone and providing a consistently high level of service

Skills and Experience Required

- At least 2 years’ experience in a legal assistant or similar role (conveyancing experience preferred)

- Strong organisational and time-management skills

- Excellent communication skills, both written and verbal

- Confident telephone manner and ability to deal professionally with clients and third parties

- Ability to work effectively as part of a team and under supervision

- Good attention to detail and accuracy

- Experience using a case management system

- A proactive, professional, and client-focused approach

If you are interested in the above Conveyancing role, please call Sam on 01213681833 or forward your most recent CV to s.oliver@clayton-legal.co.uk.

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