Legal Secretary - Commercial Property

Legal Secretary – Commercial Property

Purpose of the Role
We are looking for an experienced and proactive Legal Secretary to support a busy Commercial Property team.

This role is ideal for someone who thrives in a fast-paced legal environment and enjoys being a key part of a collaborative and supportive team.

You will provide high-quality administrative and secretarial support to fee earners, helping to ensure matters progress smoothly and efficiently.

Key Responsibilities

- Audio and copy typing of legal documents, correspondence, and emails

- Managing filing systems, scanning, photocopying, and document organisation

- Drafting documents and completing forms under supervision

- Submitting applications and conducting searches with the Land Registry and HMRC

- Managing files on the case management system in line with internal procedures

- Updating file checklists and maintaining accurate records

- Assisting with anti-money laundering (AML) procedures, including ID verification and compliance checks

- Preparing completion statements

- Producing invoices and liaising with accounts where required

- Communicating with clients and professional contacts by phone and email, handling queries and arranging appointments

- Providing reception cover when required

- General commercial conveyancing administration and team support

- Participating in internal training and professional development activities

Requirements & Experience

- Proven experience as a Legal Secretary, ideally within commercial or residential property

- Strong audio typing and document production skills

- Confident IT user with excellent computer literacy

- Understanding of conveyancing procedures and workflows

- Experience with case management and legal accounts systems

- Familiarity with Land Registry and HMRC electronic portals

- Professional, confident communication skills when dealing with clients and third parties

- Highly organised with strong attention to detail and the ability to prioritise tasks

Benefits

- 23 days’ annual leave plus an additional day off for your birthday

- Annual holiday entitlement increases after 5 years’ service (up to an additional 5 days)

- Long service awards

- Pension scheme

- Monthly dress-down day

- Free or subsidised legal fees

- Training and professional development support

- Company sick pay

- Cycle to Work scheme

- Eye care vouchers

- Flu jab voucher

- Refer-a-friend scheme

If you are interested in the above role, please call Sam on 01213681833 or forward your most recent CV to s.oliver@clayton-legal.co.uk.

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