Office Coordinator

As Office Coordinator you will be joining a family owned and run beautiful rural estate.

The estate receives more than 100,000 visitors a year and hosts a wide range programme of events including festivals, weddings, film location, corporate and private parties.

The role is full time, permanent working on site in Henley-on-Thames offering a salary of up to £28,000 with standard office hours Monday to Friday.

Purpose of the role:

Reporting to the General Manager, you will be supporting the administration function of the estate office, commercial let offices and business operations.

Key Responsibilities and Accountabilities for the Office Coordinator:

• Being first point of contact for enquiries


• Facilities administration


• Historic house management: liaising with architects, other advisers and conservation specialists as required


• Manage the ticketing system, group bookings and corporate event bookings


• Overseeing maintenance and utility agreements for the house, office and parkland


• Fleet management including lease agreements, MOTs, servicing etc


• Act as intermediary for property portfolio, liaise with leaseholders for commercial and residential properties, coordinating repairs and refurbishment projects


• Support with Health & Safety activities


• Maintain CRM database


• Source goods and services as required


• Assist with updating and maintaining the website including e-newsletter


• Support with planning inhouse events, interacting with external hirers, liaising with organisers, helping with supervision of event staff and contractors


• Responding to booking enquiries, taking bookings, maintain spreadsheets detailing catering requirements

Key Skills Required for the Office Coordinator:

• Strong organised administration experience


• Ability to work on multiple projects simultaneously


• High levels of accuracy and attention to detail


• Confident communicator with high levels of customer care


• Ability to build positive working relationships with internal and external teams


• Adaptable in a changing environment


• Proficient in Microsoft Office, file management systems


• Experience of ticket booking systems would be an advantage


• Own transport due to remote location

What's in it for you?

Offering a salary of up to £28,000 standard office hours Monday to Friday, discounts on food and events.

This is a fantastic opportunity to join a friendly and collaborative team and to be part of this historic estate, working with the family to maintain this beautiful estate to be enjoyed for future generations.