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Project Administrator
JOB DESCRIPTION BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/technology sites, and employ more than 2,700 people across North America. If you're looking for a place to build a career and a life, with great benefits, advancement opportunity, technology, people and a commitment to a sustainable future, you've found it with us. PROJECT ADMINISTRATOR This is a 100% remote position that will support the Pacific Northwest and Pacific Southwest Regions of our Western Division. Preferred candidate will reside in the Mountain or Pacific time zone. GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases. Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types. This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software. Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital. The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products. Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs. ESSENTIAL DUTIES AND RESPONSIBILITIES: The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes. Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness. Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation. Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type. For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting. Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations. Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements. Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services. They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end. This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting. OTHER REQUIRED DUTIES: Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary EDUCATION: Business Management/Administration or equivalent combination of education and experience. EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage OTHER SKILLS AND ABILITIES: Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA The salary range for applicants in this position generally ranges between $53,000 and $66,000. This range is an estimate, based on potential employee qualifications, operations, needs, and other considerations permitted by law. Benefits: Tremco offers a variety of benefits to its employees, including not limited to: health insurance, paid holidays, paid time off, 401(k) with company match, Company Pension Plan, Performance Based Commission, and continuing education. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio Posted: 2025-08-06 15:10:49 -
Senior Administrator - Cash Processing
Job Description: We have an excellent opportunity for a Senior Administrator Cash Processing to join the team at a leading financial services firm based in Glasgow. You will be responsible for the production cycle of the team, supporting complex and routine operational activities to ensure client service delivery and commitments are met. Skills/Experience: Experience working in a FX and/or cash processing role Professional qualification or equivalent Strong working knowledge of policies/procedures and regulations within client delivery Accuracy and meticulous attention to detail Involvement in change initiatives with ability to adapt to an ever-changing environment Strong client service skills with good written and oral skills to allow concise explanations on technical issues where applicable. Core Responsibilities: Ensure a high-quality client service is delivered to all clients, referring complex/technical issues to senior colleagues as appropriate Ensure the service level provided by the team adheres to the Client Service Delivery agreements Ensure high processing accuracy levels both personally and through oversight of the team administrator's work, identifying errors and working to address Develop internal stakeholder relationships with the wider team Support external counterparty relationships, providing feedback for performance reviews e.g. brokers and custodians Ownership of allocating daily workload within the team, providing supervision and technical support to the team administrators Support the development and implementation of such improvements Involvement in the design and implementation of resilient processes and systems to support new/changes to business products including mandatory changes to market/governance and regulations Be a subject matter expert in your team Ensure adherence to the risk and control framework, including team and departmental procedures, managing risk effectively and efficiently within the team Support business contingency plans as required Ensure adequate internal controls are in place and correctly followed to mitigate operational risk Ensure that internal and external audit/compliance/risk requirements are met Benefits: A highly competitive salary Wider Benefits package Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy. Job reference: 16168 To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. At Core-Asset, we're committed to protecting and respecting your privacy. Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure. We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes. By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy. Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users. For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland. INDPERM ....Read more...
Type: Permanent Location: Glasgow, Scotland Start: ASAP Posted: 2025-08-06 15:09:30 -
Bookkeeper
We are currently recruiting a Part-Time Bookkeeper on behalf of a well-established and reputable business specialising in tailored storage solutions. With a focus on the design, construction, and installation of high-quality storage systems, this company prides itself on craftsmanship and customer satisfaction. This role offers 20-25 hours per week, salary £15 - £17 per hour with flexibility and potential to transition into a full-time position. The successful candidate will work closely with the senior leadership team to maintain accurate financial records and ensure ongoing financial compliance and reporting. Key Responsibilities: * Maintain up-to-date and accurate financial records using Xero and Stripe * Reconcile high volumes of transactions across internal systems and third-party platforms * Submit quarterly VAT returns * Manage accounts payable, including supplier payment processing * Prepare monthly financial reports including profit and loss statements and balance sheets * Support budgeting and forecasting activities * Assist in year-end audits in collaboration with external auditors * Provide occasional front-of-house support, including greeting visitors, accepting deliveries, and responding to basic customer enquiries Essential Skills & Experience: * Minimum of 2-3 years experience in a Bookkeeper or similar finance role * Qualified or part-qualified in AAT, CIMA, or working towards a recognised accounting qualification * Proficient in Xero and Microsoft Excel * Strong understanding of general accounting principles and financial reporting Please note: Only applicants who meet the essential skills and experience criteria will be considered, as per the clients requirements. Benefits: * Competitive hourly pay * Company pension scheme * Flexible working hours * Employee and store discounts * Free on-site parking This is an exciting opportunity for a skilled Bookkeeper looking to join a supportive and growing business with the flexibility of part-time hours and the potential for growth. Important Information: We endeavour to process your personal data in a fair and transparent manner. In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message. For more information see our Privacy Policy on our website. It is important you are aware of your individual rights and the provisions the company has put in place to protect your data. If you would like further information on the policy or GDPR please contact us. Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003. Similar titles: Bookkeeper, Accounts Assistant, Finance Assistant, Assistant Accountant, Accounts Administrator, Junior Accountant ....Read more...
Type: Permanent Location: Rotherham, England Start: Duration: Salary / Rate: £15 - £17 Per Hour Posted: 2025-08-06 14:50:48
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Project Administrator
JOB DESCRIPTION BUILD YOUR FUTURE WHILE YOU HELP BUILD A BETTER WORLD! Tremco Construction Products Group brings together Roofing & Building Maintenance, Commercial Sealants, Waterproofing divisions, Tremco Barrier Solutions Inc., Dryvit, Nudura and Willseal brands, Prebuck LLC, Weatherproofing Technologies, Inc., Weatherproofing Technologies Canada and PureAir Control Services, Inc. Altogether, Tremco CPG companies operate 21 manufacturing facilities, 6 distribution sites, and 3 R&D/techn ....Read more...
Type: Permanent Location: Beachwood, Ohio Posted: 2025-08-06 15:10:49 -
Senior Administrator - Cash Processing
Job Description: We have an excellent opportunity for a Senior Administrator Cash Processing to join the team at a leading financial services firm based in Glasgow. You will be responsible for the production cycle of the team, supporting complex and routine operational activities to ensure client service delivery and commitments are met. Skills/Experience: Experience working in a FX and/or cash processing role Professional qualification or equivalent Strong working knowledge of polici ....Read more...
Type: Permanent Location: Glasgow, Scotland Start: ASAP Posted: 2025-08-06 15:09:30 -
Bookkeeper
We are currently recruiting a Part-Time Bookkeeper on behalf of a well-established and reputable business specialising in tailored storage solutions. With a focus on the design, construction, and installation of high-quality storage systems, this company prides itself on craftsmanship and customer satisfaction. This role offers 20-25 hours per week, salary £15 - £17 per hour with flexibility and potential to transition into a full-time position. The successful candidate will work ....Read more...
Type: Permanent Location: Rotherham, England Start: Duration: Salary / Rate: £15 - £17 Per Hour Posted: 2025-08-06 14:50:48