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BUSINESS SUPPORT ADMINISTRATOR MANCHESTER CITY CENTRE £25,000 to £26,000 + ENHANCED BENEFITS
THE COMPANY:
Get Recruited is a multi-award-winning recruitment consultancy based in Manchester city centre.
Since 2006, we've placed over 8,000 professionals into permanent roles, helping businesses secure top talent, whilst delivering high levels of customer service.
We're now hiring a Business Support Administrator to provide vital administrative support to our Sales, Marketing, Finance, and Management functions.
This is a fantastic opportunity to join a fast-paced, fun, and inclusive workplace with regular team events and great incentives.
THE BUSINESS SUPPORT ADMINISTRATOR ROLE:
Providing general admin support, including managing central inboxes, handling calls, and producing daisy reports.
Assisting the marketing team with social media content, creation of written blogs, video creation, and email campaigns.
Supporting with creation of marketing calendars and campaign scheduling
Assisting the Managing Director with general finance tasks, such as creating sales invoices, processing supplier invoices, and handling monthly expenses.
Managing the central database, including updating, organising, validating, and enhancing data lists regularly.
Conducting monthly and annual compliance checks.
Organising team events, incentives, and office supplies.
Ensuring the office is tidy, music is on, and screens are up to date.
Handling visitor management, refreshments, deliveries and postage.
Raising support tickets with key suppliers to resolve technical issues.
Taking photographs of team events, incentives, and office activities for marketing and social media.
Providing with internal recruitment as and when required
Ordering stock and stationery, as well as handling occasional errands.
Ensuring the office remains tidy and presentable at all times.
THE PERSON:
Current experience in an Administrator/Administrative or Recruitment position looking for a Business Support Administrator position.
Must be computer literate with MS Office including Word, Excel and Outlook
Excellent written and verbal communication skills is essential for this role
Highly organised individual with an exceptional attention to detail
Able to demonstrate the ability to pivot between tasks whilst ensuring all key deadlines are hit
TO APPLY:
To apply for the Business Support Administrator position, please send your CV for immediate consideration via the advert.
Get Recruited is acting as an Employment Agency in relation to this vacancy. ....Read more...
Type: Permanent Location: Manchester, England
Start: ASAP
Salary / Rate: £25000.00 - £26000.00 per annum + + Benefits
Posted: 2025-03-12 23:35:02
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An exciting opportunity has arisen for an Office Administrator based in Clevedon, North Somerset, to join a growing Technology Business on a Part Time basis - 30 hours per week.
As the Office Administrator you will be responsible for delivery of customer orders to agreed requirements, working as a team and maintaining relationships with other departments.
The main duties for the Office Administrator in Clevedon, North Somerset will be:
- Administration for orders
- Creating sales orders and raising invoices
- Dealing with customer complaints
- Responding to customer requests and keeping customers updates
- Generating dispatch notes
- General office admin tasks
The successful Office Administrator will:
- Have 2+ years experience in a similar role
- Have a sales or customer service background
- Be an effective communicator and team player
If you are interested in this Part Time position as Office Administrator based in Clevedon, North Somerset, then please send your CV to JDebenham@Redlinegroup.Com or call Jamie-Lee on 01582 878807 or 07961158786 ....Read more...
Type: Permanent Location: Clevedon, England
Start: ASAP
Salary / Rate: £16000 - £17000 per annum
Posted: 2025-03-12 23:35:02
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Job Description:
Our client, a leading UK-based fund manager, is currently seeking an Operations Oversight Analyst to join the Operations team based in either Edinburgh or London.
This is a fantastic opportunity for someone who has investment operations knowledge across a range of investment instruments, fund types and products.
Skills/Experience:
Experience working within investment operations
Organisational skills, can demonstrate ability to meet deadlines and undertake and manage multiple tasks
Team player
Strong attention to detail
Excellent written communication skills
Experience in producing MI and regular reporting
Core Responsibilities:
Supporting the trade life cycle across equities, bonds, foreign exchange and derivatives.
NAV oversight related tasks.
Complaint handling - ensuring regulatory requirements are met in the management of client complaints.
Oversight of fund audit process and completion of fund audit related activity.
Oversight of custody markets and eligible markets including liaison with Front Office and custodian.
Oversight of retail client AML & KYC documentation and processing.
Other Operations related activity.
Investigate and resolve day to day operational queries, issues and incidents across a range of services provided by third party providers.
Ongoing oversight of third-party administrator.
Prepare and maintain procedures, processes and controls documents, ensuring all procedures and checklists remain up to date.
Benefits:
A highly competitive salary
Wider Benefits package
Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.
Job reference: 16022
To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.
At Core-Asset, we're committed to protecting and respecting your privacy.
Our privacy statement explains when and why we collect personal information about people who engage with our services, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.
We may change this policy from time to time, so please check this policy occasionally to ensure that you're happy with any changes.
By engaging with us (either by applying for a job we're advertising, registering through our website, or getting in touch with our business) you're agreeing to be bound by this policy.
Core-Asset Consulting is committed to protecting the privacy of our candidates, clients and website users.
For further information, please refer to our full Privacy Statement available on our website http://www.core-asset.co.uk/about-core-asset/privacy-statement
Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.
INDPERM ....Read more...
Type: Permanent Location: Edinburgh, Scotland
Start: ASAP
Posted: 2025-03-12 13:36:30
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An exciting client of ours is a specialist Brickwork, Scaffold and Roofing Contractor based in the south east of England.
They are looking for an Office Administrator to join their team in the Woking office.
The role will include assisting the team with administrative and business support.
Answering calls and directing them to the relevant departments and taking messages.
This role will also include many other ad hoc duties.
Monday - Friday.Hours: 8am - 5pm.Start date: ASAP.Salary range: £25k - £30K per annum.
The Role:
Answering all incoming phone calls promptly and courteously.
Vehicle admin for their fleet.
Filing Health & Safety documentation.
Posting and interacting on various Social Media pages.
Assisting in Recruitment
Any additional tasks as and when required.
About You:
General office experience is desirable.
Experience working with Microsoft Office.
Reliable.
Organised.
A good manner and can-do attitude.
Proactive.
Due to location of the office, it is advisable to have access to your own personal transport.
If interested, please get in touch via contact details provided or click “Apply” to forward an up-to-date copy of your CV.
Cavendish (Recruitment) Professionals Ltd are proud to be an equal opportunity employer and we believe that inclusivity begins with the candidate experience.
All qualified applicants will receive consideration for employment regardless of, gender, race, age, sexual orientation, religion, or belief. ....Read more...
Type: Permanent Location: Woking, England
Start: ASAP
Salary / Rate: £25000 - £30000 per annum
Posted: 2025-03-11 23:35:03
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An exciting opportunity has arisen for a Legal Assistant to join a Private Client department in a well-established legal firm.
This role offers excellent benefits and a salary circa £30,000.
As a Legal Assistant, you will assist solicitors in providing legal services to clients regarding wills, trusts, probate, & estate administration and support the team in the preparation of legal documents, client communication, & administrative tasks, ensuring high standards of service and compliance with all legal requirements.
What we are looking for:
* Previous experience as a Legal Assistant, Legal Administrator, Paralegal, Legal Secretary or in a similar role.
* Ideally have experience in administrative or legal support role.
* Strong attention to detail and organisational skills, with the ability to manage multiple tasks simultaneously.
* Excellent written and verbal communication skills.
* Skilled in Microsoft Office applications and case management systems.
* Ability to work independently and as part of a team, demonstrating initiative and flexibility.
* Knowledge of private client legal matters, including wills, trusts, and probate would be beneficial.
Apply now for this exceptional Legal Assistant opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Northallerton, England
Start:
Duration:
Salary / Rate: £30000 - £30000 Per Annum
Posted: 2025-03-11 16:18:25
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An exciting opportunity has arisen for a Legal Assistant to join a Private Client department in a well-established legal firm.
This role offers excellent benefits and a salary circa £30,000.
As a Legal Assistant, you will assist solicitors in providing legal services to clients regarding wills, trusts, probate, & estate administration and support the team in the preparation of legal documents, client communication, & administrative tasks, ensuring high standards of service and compliance with all legal requirements.
What we are looking for:
* Previous experience as a Legal Assistant, Legal Administrator, Paralegal, Legal Secretary or in a similar role.
* Ideally have experience in administrative or legal support role.
* Strong attention to detail and organisational skills, with the ability to manage multiple tasks simultaneously.
* Excellent written and verbal communication skills.
* Skilled in Microsoft Office applications and case management systems.
* Ability to work independently and as part of a team, demonstrating initiative and flexibility.
* Knowledge of private client legal matters, including wills, trusts, and probate would be beneficial.
Apply now for this exceptional Legal Assistant opportunity to work with a dynamic team and further enhance your career.
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Ilkley, England
Start:
Duration:
Salary / Rate: £30000 - £30000 Per Annum
Posted: 2025-03-11 16:15:15
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Position: Office Administrator
Job ID:1298/89
Location: Newcastle
Rate/Salary: £24,000 - £26,000
Benefits: 25 days holiday per year plus more
Type: Permanent
HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: www.hsbtechnical.com for a list of our vacancies.
We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.
The below job description will outline this position of: Office Administrator
Typically, this person will assist with day-to-day admin tasks, ensuring smooth operations and supporting various departments.
The role is based in the Newcastle upon Tyne area, and the successful candidate must be able to travel to the office.
HSB Technical’s client is an established and well-regarded business entity.
Duties and responsibilities of the Office Administrator :
Provide service reports and invoices within 7-10 days of job completion.
Order materials and manage supplier records.
Update holiday, sickness, and vehicle checklists.
Arrange MOT, repairs, and travel bookings.
Assist with QA documentation and waste transfer returns.
Process calibration certificates and maintain records.
Support sales team with monthly reports
Qualifications and requirements for the Office Administrator :
IT skills (Microsoft Office package as a minimum).
Excellent communication skills and a professional telephone manner.
Ability to manage multiple tasks efficiently and prioritise workloads
Reliable, accurate, and self-driven, with strong attention to detail
Customer-focused with the ability to work well in a team and independently
Be able to travel to the Newcastle upon Tyne area
This vacancy is being advertised by HSB Technical Ltd, who have been appointed to act as a recruitment partner for this role.
Please note: Candidates must be able to travel to the Newcastle upon Tyne office. ....Read more...
Type: Permanent Location: Newcastle upon Tyne, England
Start: Immediate
Duration:
Salary / Rate: £24000 - £26000 Per Annum
Posted: 2025-03-11 12:16:04
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AV Technical Service Administrator - This new position is working for a TOP END AV SYSTEMS INTEGRARTOR who specialise in the AV Custom install market place and now require a new member with an understanding of the AV technical world.
This position requires you to be an exceptional communicator, have the ability to multi-task and be a strong a team player.
The role will see you office based working in the AV service department where you will be the first port of call for any technical issues that may arise with previous installed systems.
You will be tasked with:
, Ensuring incoming calls to the service number are answered quickly and handled efficiently.
, Follow up on the resolution of any issue which requires further action.
, Creating quotes for replacement parts.
, Use of service software to ensure data available is accurate and up to date at all times.
, Providing internal progress updates on projects.
Ideally you will have / be:
, Meticulous by nature and able to deliver exceptional results consistently whilst dealing with multiple projects simultaneously.
, Have excellent communication skills to manage client and/or client team relations/liaison.
Confident answering the phone and responding to emails, dealing first hand with the end user.
, Ability to think fast and creatively.
, Well organised, a good planner and able to prioritise.
This position is especially important as you will be part of a team who deliver a first class to a very discerning client base, If you have the desired skills and experience and come with the background of AV
Then please send your full CV ASAP.
YOU MUST BE LIVING IN THE UK AND ALLOWED TO WORK HERE LEGALLY AND SHOW A CLEARLY DEFINED SKILL SET WITHIN THE CV
AV A/V A-V AUDIO-VISUAL AUDIOVISUAL AUDIO/VISUAL SERVICE SUPPORT MAINTENANCE DESKTOP CRESTRON LUTRON SOUND AUDIO DALI CI CUSTOM INSTALL INTEGRATION INSTALLATION CEDIA CINEMA HOME AUTOMATION SMARTHOME ....Read more...
Type: Permanent Location: Kent, England
Salary / Rate: £24000 - £28000 per annum
Posted: 2025-03-10 09:59:05
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Our client, a leading company in the agriculture industry, is seeking a Sales Administrator to join their team on the outskirts of Maidstone on a fixed term contract until the end of January 2026.
As a trusted partner to their customers, they are looking for a proactive individual who can provide excellent customer service and support.
The Sales Administrator will play a crucial role in maintaining and enhancing customer relationships.
You will be the first point of contact for customers, handling inquiries via telephone, email, and trade counter.
Your ability to provide prompt, accurate, and friendly service will contribute to the company's reputation as a reliable and customer-centric partner.
Responsibilities
Act as the first point of contact for customers via telephone, email, and trade counter
Process orders on the internal IFS system accurately and efficiently
Manage customer queries and provide timely and effective solutions
Support sales and buying teams in their daily operations
Ensure the CRM system is updated with relevant customer information
Coordinate outside haulage booking, parcel and pallet carrier services
Handle export administration tasks as required
Manage holiday and meeting room bookings, refreshments, and sample requests
Maintain accurate stock records and assist with stock management
Proactively contact existing and potential customers to discuss product ranges and manage their needs
Requirements
Previous experience in sales support or customer service, both via telephone and face-to-face
Computer literate with the ability to learn new systems quickly
Strong attention to detail and accuracy in data entry and record-keeping
Flexibility, willingness to help, and the ability to multitask in a fast-paced environment
Excellent communication and interpersonal skills
Geographical knowledge of the country and road network is beneficial
Positive attitude and the ability to take responsibility for key project deliverables
Own Transport is essential due to the location of their offices.
At KHR we take care to ensure that you are represented as well as possible so it is worth checking your CV for layout, spelling and grammar as well as making sure it is up to date before you submit.
If you feel you need to highlight particular qualifications, skills or relevant experience with regards to a specific role then please add a cover letter or a preface page.
This does not need to be formatted in the same manner.
In addition, if your CV is heavy with graphics etc, please could you also submit a "clean" copy in Word.
Thank you.
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy.
KHR - Recruitment Specialists is a trading name of KH Recruitment Ltd.
Keep in touch with us online for job alerts, industry updates and market trends…
....Read more...
Type: Contract Location: Maidstone, England
Start: 17/03/2025
Duration: 10 Months
Salary / Rate: £26000 - £26500 per annum + + Benefits
Posted: 2025-03-09 23:35:02
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-08 22:39:32
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: The Leak Administrator is responsible for tracking, reviewing, calculating, and invoicing all TremCare, TremSource, and Warranty leak calls within a specified division.
This position will ensure contractual requirements are managed, tracked, and executed in a timely manner.
This position should be a very detail-oriented and organized professional who understands the importance of deadlines, communication, and customer-specific requirements.
This role must have excellent communication and organizational skills as you will work together with regional dispatchers and regional administrators to ensure leaks are completed promptly and ready for invoicing.
This position will also be training under the TremCare and Warranty admin team and assisting them with various tasks as needed.
This position is intended to build a strong foundation for future growth.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Create/organize a master leak file within a specified division and be responsible for keeping all information accurate and up to date.
Responsible for reviewing recently submitted leaks, determining coverage type (Tremsource, Gold, Platinum, Warranty, etc.), and depending on coverage either creating a billable leak line or linking to an existing line in SAP.
On Warranty leak calls that are under a contractor obligation period, this individual will be responsible for creating POs to send to the contractor and monitoring PO status in SAP.
Responsible for creating manual SO#'s in SAP for processes outside of LeakTracking (Republic warranties, etc.). Work with warranty administrators on missing/needed information when reviewing warranty leak calls.
Responsible for contacting sales rep/sales admin on leaks that are reported on expired warranty agreements. Responsible for attaching roof plan drawings to SO#s in SAP. Work with the warranty adjustment team to gain approval for work beyond just a normal leak repair.
Responsible for adding hours to SO# in SAP if extra time is required and approved.
Responsible for tracking all leaks within a specified division. Responsible for following up with regional dispatchers on leak calls that have labor hours or costs posted but have not been completed in FSM/SAP. Responsible for reviewing all completed warranty leaks and determining if the scope being completed is to be covered under Tremco Warranty or if billable.
Responsible for calculating and invoicing leaks within 4-7 days of field completion.
Responsible for closing invoiced leak calls (TECO'ing service orders and corresponding contract line). Responsible for processing subcontractor invoices for payment. Ensure leak data has been entered in OLI before invoicing.
Conduct and foster professional and timely communication (utilizing a wide array of communication methods) with the regional support teams for all work-related matters. Assist with managing data and information across multiple platforms including SAP, Excel, LeakTracking, OLI, and more. Responsible for maintaining and updating all information in LeakTracking (contractors, call roster maintenance, notification maintenance, reporting, etc.) Inputting leaks in OLI as needed.
Special projects as needed Other tasks as assigned by the manager.
Assist TremCare & Warranty Admins with various tasks as needed.
OTHER SKILLS AND ABILITIES:
Superior written, oral, and digital communication skills. Ability to collaborate and work closely with other teams and departments. Computer Literacy, 365 suite, SAP, Excel, Word, IOS. Organizing, planning, and prioritizing administrative business functions. Performing Administrative activity: performing day-to-day administrative tasks such as maintaining, tracking, and management of paper and electronic data. Organizing, planning, and prioritizing work: developing specific goals and plans to prioritize, organize, and accomplish work. Knowledge of customer service principles and practices. Familiarity with Microsoft Office products, such as Excel, PowerPoint, and Word, and key social media tools. Ability to consistently demonstrate the company's values of hard work and insight, and to remain effective in their approach to work. A resilient attitude towards challenges and the ability to manage pressure. Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-08 06:07:45
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB: Project Administrators play a crucial role in ensuring the smooth execution and success of projects by providing essential administrative support in collaboration with Construction Managers and Field Representatives throughout various project phases.
Specifically, the Business Operations Project Administrator is tasked with managing and coordinating all administrative aspects for an array of project types.
This includes services like Patch and Repair, Patch and Repair Plus, General Contracting, Safety Patch and Repair, Building Envelope services, IAQ Services (both standalone and integrated with General Contracting), Job Site Inspections, Roofing Advisor Days, Consulting, Diagnostics, TRACE, ACT, and several emergency repair services. Key responsibilities encompass managing contractor payables, handling customer billings and receivables, ensuring compliance with standards and policies, applying book pricing and WTI documentation policies, overseeing commission and discounting policies, processing change orders, document management, financial data entry, and coordinating communications with Field Resources and Customers as required. Success in this role requires a high level of professionalism, strong organizational and prioritization skills, effective time management, and proficiency in relevant technology and software.
Excellent interpersonal, written, and oral communication skills, coupled with meticulous attention to detail, accuracy, and a self-motivated attitude, are vital.
The administrator must work effectively both independently and as part of a team, demonstrating the ability to collaborate with customers, field staff, and various internal stakeholders. This position involves regular interaction with multiple departments and teams, including General Services, General Contracting field operations, Field Representatives, Business Operations, IT, Finance/Accounting, Warranty, Tremcare, Sales, Accounts Payable, Credit, and Products.
Given the dynamic and fast-paced nature of the role, flexibility and adaptability are essential, as the Project Administrator must navigate and respond to evolving project requirements and organizational needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The Project Administrator plays an integral role in the project lifecycle by validating, organizing, and ensuring compliance for all project documentation and financial processes.
Upon receiving SAP Sales Order information from Customer Service Representatives, the administrator confirms all compliance requirements based on the WTI Price Book Policy/Procedures and Contract Management Policy, completing checklists to ensure data accuracy and completeness.
Key responsibilities include managing critical project documents, such as vendor applications, subcontracts, purchase orders, Master Service Agreements, specifications, certificates of insurance, payment and performance bonds, prevailing wage rates, certified payroll reports, and state-specific compliance documentation.
Project Administrators also facilitate and manage compliance submissions as needed. This role includes dispatching service orders to WTI Technicians, tailored to the specific project type.
For General Contracting projects, the administrator provides WTI Superintendents with essential service orders and field report links to streamline daily reporting.
Additionally, they maintain a comprehensive tracking spreadsheet for all projects, providing up-to-date project insights. Throughout each project, the Project Administrator coordinates with Construction Managers, Field Representatives, field technicians, customers, and management to ensure seamless operations.
Project management duties cover tracking time and expenses, managing payables over 30 days, monitoring plan versus actual costs, verifying that all documents (such as bonds, insurance, and submittals) are submitted and approved, ensuring costs align with budget expectations, and validating all projects older than 90 days. This role includes preparing customer invoices with accuracy and timeliness, adhering to book pricing, time and materials (T&M), not-to-exceed (NTE) limits, lump-sum pricing, and customer-specific billing requirements.
Project Administrators must understand and apply WTI's commission and discount policies when processing invoices across both General Contracting and General Services.
They also review projects for job closeout audits, updating planned versus actual costs, and completing a job closing checklist for final approval. The Project Administrator is essential to ensuring that WTI's policies and procedures are followed precisely, maintaining accurate financial data for reporting at month-end, quarter-end, and fiscal year-end.
This role requires a comprehensive understanding of WTI's operational, financial, and compliance frameworks to support accurate project execution and reporting.
OTHER REQUIRED DUTIES:
Project Management within the following technology platforms, Salesforce, e-Builder, RoofSnap, OLI, Smartsheet, WTI Quick Price App, Concur Hours to Day Conversions Calculating Market Price Weekly backlog meetings Review and resolve customer disputes Manage tech service expenses Assist with travel and hotel arrangements for maintenance and repair routes Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation Coordinate material orders Review and process Readsoft workflow items Monitor daily, weekly and monthly reports Customer/Vendor Billing Portals Bi-weekly Project Review Meetings Payment Reconciliation Report low margin jobs Facilitate effective communication Process Implementation Reviews Assist in the preparation of project presentations, reports, and other project-related materials Problem Solving Conflict Management Escalation of concerns and issues Archive Project files as necessary Participate in special projects when necessary
EDUCATION:
Business Management/Administration or equivalent combination of education and experience.
EXPERIENCE: 4-7 years related experience and/or training Project Administration/Management, Construction Accounting, Sarbanes-Oxley, public procurement or job order contract, prevailing wage
OTHER SKILLS AND ABILITIES:
Ability to handle multiple tasks, prioritize effectively, and manage time efficiently. Keeping records, documents, and project files organized and easily accessible. Excellent written and verbal communication skills to interact with team members, stakeholders, and clients. Proficiency in project management software, as well as standard office applications like Microsoft Office (Word, Excel, PowerPoint). Capacity to identify potential issues early on and proactively seek solutions or escalate problems as needed. Ability to think critically and adapt to changing project conditions. Understanding of project budgets, cost tracking, and financial reporting. Ability to assist with financial documentation, such as purchase orders, invoices, and expense reports. Strong time management skills to handle project deadlines and ensure timely task completion. Ability to manage time effectively in a fast-paced environment. Ability to work well with a diverse group of people, from team members to external vendors. Skill in fostering a collaborative, respectful work environment. Strong focus on meeting the needs of clients and stakeholders, understanding project requirements, and keeping them updated on project progress. Ability to resolve conflicts and keep the team working toward common goals. Handling disputes diplomatically and maintaining positive relationships among project team members. Knowledge of State prevailing wage, DB and SCA
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-08 06:07:19
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JOB DESCRIPTION
GENERAL PURPOSE OF THE JOB:
The Project Administrator is responsible for managing all facets of a project's administrative duties for TremCare, TremSource and OLI.
This includes managing payables, customer billings & receivables, field resource & customer communication.
This individual displays a high degree of professionalism, organization and cooperation with customers, field and internal personnel.
This position partners with the Sales Rep, Field Technicians and internal departments such as IT, Finance/Accounting, Sales, Accounts Payable, Credit and Product
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Set up orders and complete all required steps, including the review of job information, follow-up with sales representatives, verify information in SAP, set up equipment record(s), create inspection schedules, and calculate hours allowed per inspection Prepare quotes based on information provided by the Sales Representative Prepare TremCare Agreement, selecting the correct document based on what was sold Finalize: Verify all paperwork has been received, update SAP, assemble reps/customer's package, prepare necessary correspondence, and route to appropriate parties Handle TremCare orders running through General Contracting Handle any changes to document after issuance (including ownership changes) Review job margins, provide renewal pricing and process renewals Prepare accurate and specific customer invoices, enter vendor invoices, contracts, daily invoices, and track job progress Investigate and help resolve credit issues Provide Maintenance Plan/Service Order Assistance for Production Group as needed Implement process improvement, streamline formats, and help in designing/suggesting procedures to reduce redundant paperwork and data entry Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Act as liaison with accounting, field resources, sales force and contractors assisting with questions pertaining to various services Develop and maintain effective working relationship with team members, managers and personnel in internal departments whose functions directly and indirectly impact the service level to customers Build strong relationships with sales force, vendors, contractors and customers through professional demeanor, and timely and accurate handling of daily administrative duties that impact these persons Learn and understand services provided Create Leak Repair Service Orders, log information into Dispatch System and prepare billings
EDUCATION:
Associates degree preferred, or must have equivalent work experience
EXPERIENCE:
Must have at least three years prior experience in a similar role involving customer service and/or admin support function in a sales or technical field environment.
Prior experience with billing, A/R, A/P functions required.
Must have experience in a fast-paced office environment.
OTHER SKILLS AND ABILITIES:
Ability to manage multiple priorities, effective Team Player, self motivated, quick learner Exceptional organization skills Strong data entry skills Ability to anticipate and identify problems and strong initiative in problem solving Superior communication skills with the ability to read, write and communicate fluently in English High degree of flexibility requiring excellent customer service skills and orientation Proficient in spreadsheet, word processing and database necessary Knowledge of SAP a plus
Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.Apply for this ad Online! ....Read more...
Type: Permanent Location: Beachwood, Ohio
Posted: 2025-03-08 06:06:45
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An opportunity has arisen for a Training Administrator / Training Coordinator to join a well-established waste management and energy production company.
This role offers excellent benefits, hybrid working options and a salary of up to £30,000.
As a Group Training Administrator, you will be responsible for coordinating and administering training activities across the organisation and assistance to the Administration Manager.
You will be responsible for:
* Maintain a comprehensive training calendar.
* Organise and book training sessions as per operational needs.
* Manage training records, certificates, and assessment documents.
* Oversee training matrices to ensure compliance.
* Track and address training needs with managers.
* Liaise with approved training providers and evaluate training effectiveness.
* Assign and monitor online training, escalating non-compliance.
* Support site administrators in training delivery.
* Provide regular training reports to senior management.
What we are looking for:
* Previously worked as a Training Administrator, Training Coordinator, L&D Administrator, HR Administrator, Learning & Development Administrator, health and safety administrator, HSE administrator or in a similar role.
* Strong administrative skills with experience in training coordination.
* Proficiency in Microsoft Office, with the ability to manage data effectively.
* Knowledge of SharePoint administration would be an advantage.
* Strong written and verbal communication skills.
* Good IT skills
Whats on Offer:
* Competitive salary.
* Hybrid working options.
* Opportunities for professional development.
* Supportive working environment within a growing organisation.
This is a fantastic opportunity to make an impact within a dynamic organisation!
Important Information: We endeavour to process your personal data in a fair and transparent manner.
In applying for this role, Additional Resources will be acting in your best interest and may contact you in relation to the role, either by email, phone or text message.
For more information see our Privacy Policy on our website.
It is important you are aware of your individual rights and the provisions the company has put in place to protect your data.
If you would like further information on the policy or GDPR please contact us.
Additional Resources Ltd is an Employment Business and an Employment Agency as defined within The Conduct of Employment Agencies & Employment Businesses Regulations 2003.
....Read more...
Type: Permanent Location: Wolverhampton, England
Start:
Duration:
Salary / Rate: £30000 - £30000 Per Annum
Posted: 2025-03-07 17:36:42
