Office Administrator

We are looking for a highly organised Office Administrator to join this lovely professional company based in Bicester.

In this diverse role you will be the supporting a busy finance team, managing various tasks from address customer queries, processing financial transactions.

This role is initially a 12 month maternity contract and presents an excellent opportunity to becoming a permanent role for the right individual to support business growth.

Main responsibilities for the Office Administrator

• Address customer queries promptly and accurately


• Attend team meetings, actively contribute, to ensure effective communication


• Regularly communicate with the team and department head to maintain high standards


• Manage visitors by issuing keys and coordinating meeting rooms


• Ensure the CRM system is updated and contribute to setting up new projects


• Proficiently organise meetings, coordinate team diaries, and assist with client meetings


• Accurately prepare and send out invoices


• Draft letters and emails, and amend and update documents


• Professionally answer incoming calls, take, and relay messages to colleagues


• Manage post/deliveries, produce, frank, and post letters


• Handle data entry, purchase orders, and maintain office and engineers' calendars.


• Perform electronic filing, set up electronic folders, and manage group inboxes


• Issue utility bills, job cards, statements


• Handle day-to-day processing of financial transactions, reconciling payments


• Issue refunds to customers through various payment methods


• Assist in the accurate and timely posting of transactions

Skills/Attributes required for the Office Administrator

• Ability to work on own initiative to prioritise workload, ensuring accuracy & self-checking work


• Previous experience within an office administration role


• Computer literate with excellent knowledge of Microsoft, including Excel and Outlook


• Excellent attention to detail due


• Strong communication skills both written and verbal


• Excellent organisational & problem-solving skills, multitasking


• An interest in accounts admin


• Ability to work under pressure

What's in it for you?

As the Office Administrator, you'll join a positive culture, managing varied and interesting tasks.

Enjoy the benefits of flexible start/finish times, casual dress, training, and progression opportunities.

This maternity contract may lead to a permanent position, reflecting the fast moving business.

Work flexible hours (8am - 4pm or 9am - 5pm), receive 25 days holiday plus bank holidays, pension, family health insurance, life insurance.

The role is full time office based.

The salary is up to £28,000, with an annual bonus, based on a 37.5-hour week.