Company Secretary

Company Secretary | Insurance | Gibraltar | Salary Upto£65,000k DOE plus Bonus and Benefits | Hybrid

Experienced Company Secretary with a minimum of 5 to 8 years' experience required for a long-established Insurance Company with an office in Gibraltar (plus other international locations).

As Company Secretary you will look to provide the highest quality company secretarial services to our client's business to ensure the good standing of the Companies' interests.

A key element of the role will be to prepare and co-ordinate the distribution and actioning of minutes from Board meetings.

What's on offer to you?

• Performance Bonus


• Life and Health Insurance


• Hybrid Working


• Pension Scheme (Post Probation Period)


• Summer Hours


• Payment of membership fees for professional institutions


• Generous education incentives and awards for continuous professional and personal growth in the role

What You Will Be Doing

• Act as Company Secretary to the European subsidiary Boards, and their Committees.


• Be responsible for the complete management and delivery of quality corporate administrative services to all European entities.


• Maintain the Combined Registers and Minute books for each company.


• Ensure proper custody and use of the Company Seal and Seal Register of the company and its subsidiaries.


• Respond to requests for changes to the constitutional documents for each company.
  
  Notify relevant registrars and regulatory authorities accordingly.


• Arrange for the certification of each company's constitutional documents and minutes as required.


• Ensure the corporate records of each company are current, the company is in good standing and changes to the regulatory and administrative status of each company are maintained on a current basis.


• Apply to and notify the relevant regulatory authorities in relation to changes in the constitution of each company as required.


• Convene Board and Shareholders meetings for each company.
  
  Prepare and circulate all explanatory materials required within agreed timelines.


• Record Board and Shareholder meeting minutes and draft and circulate such minutes to the appropriate parties within agreed timescales.


• Be the main point of contact for the chairperson and Non-Executive Directors of all European entities.


• Coordinate the annual declarations (conflict of interest and training) for non-executive directors.


• Assist with the opening and maintenance of bank accounts for each company and the execution of related documentation required by the bank.


• Maintain banking and investment mandates for the European entities.


• Provide corporate secretarial and administrative services to the Risk Management Sub- Committees (Product and Operations and Global Brokering), Sustainability Management Committee and European management committees.


• Act as Secretary of these committees, convene meetings, prepare and circulate materials in advance of meeting, and record, draft and circulate minutes to appropriate parties within defined timelines.


• Maintain professional working relationships with regulatory bodies, external law firms and lawyers, brokerage firms, banks, auditors and other service providers.

What You Will Need to Succeed in This Role

• 5-8 years' relevant work experience listed below


• University degree in a relevant discipline together with at least 3 years' corporate administration experience.


• Membership in the Chartered Governance Institute (CGI) or Administrators Chartered Governance Institute (e.g., ACIS or FCIS) or Chartered Institute of Legal Executives.


• Experience drafting high quality and succinct minutes of meetings.


• A working knowledge of the Gibraltar and Malta Companies Acts, and statutory regulations relating to the administration of companies in Europe.


• Proficient in the use of the Microsoft Office suite of applications, specifically MS Word.

Keywords: Company Secretary | Gibraltar | Insurance | CGI | ACIS | Legal Executive | Minutes