Office Administrator

Office Administrator required for Fire Safety Ltd with offices in Richmond-Upon-Thames, Surrey.

This particular business focusses on clients, collaborators, end users and being an outstanding employer.

The Office Administrator will provide business support, 3 days per week with potential to increase to 4/5 days.

Location: Office based with some flexibility, based in Richmond (London).

Competitive Salary + Benefits!

My client is looking for an enthusiastic and flexible individual to support their Business Support team and the safety engineers located in different office locations.

This role will support daily operations, providing essential support across the business with a range of office and administrative tasks.

The Business Support team currently consists of two people.

This is a newly created role due to growth, making it an exciting time to join the company.

Main day to day tasks will include but are not limited to: Office management – answering phone calls, managing post and deliveries, stocking kitchen/bathroom/meeting rooms and ensuring they are presentable, stationery and non-branded equipment ordering, greeting guests, watering plants, liaising with maintenance and cleaning company amongst other ad-hoc tasks as and when required.

General administration support – diary management, meeting minutes if required, meeting room bookings, organising large print jobs and binding, engineering project administration support, managing membership renewals and certificates, formatting of presentations, reports and spreadsheets, business support activity spreadsheet tracking such as supplier lists/ engineers home equipment/ car insurance/ asset register/ recording new enquiry ‘declines’ etc.

Maintaining and improving administration systems and procedures.

Ad-hoc support for engineers as and when required.

Processes and procedures – supporting Business Support team to implement as and when required.

Finance administration support – expenses, credit control and supplier invoice processing and relevant follow up support – as and when needed (no finance background required, full training will be given).

Team Travel booking - including trains, flights and hotels for meetings/ conferences/ site visits/ events etc.