Company Secretary (VP - Funds)

Job Description:

We are working on an excellent opportunity for a Board Management & Governance Vice President to join the team at a global asset manager based in Dublin.

The successful candidate will work closely with the internal asset management teams and business partners to ensure communications between the Boards, Board Committees and the business operate effectively and to the highest standards.

The role holder will need to have funds experience, Irish regulatory knowledge, strong minute taking, and senior stakeholder engagement.

• Ideally Qualified Company Secretary.


• Qualified or near qualified Corporate Governance professional.


• Professional with banking experience is preferred but is not a pre-requisite.


• Experience and knowledge of the Irish regulatory environment.


• Experience and knowledge of Irish Fund Management Companies and the supervisory framework CP86 and the operations of high PRISM rating firms.


• Experience and knowledge of the role of the Designated Persons.


• Excellent minute taking ability.


• Ability to draft clear and precise reports for submission to the Boards and Committees.


• Excellent communication skills with the ability to build relationships across the business, operations and suppliers at all levels of management up to and including Board of Director level.


• Ability to make presentations to the boards either in person or by conference phone - speaks clearly and with confidence.


• Familiarity and experience with Blueprint Software.


• Familiarity with Diligent.


• Work autonomously on own tasks, whilst working in a team environment.


• Work under pressure with flexibility to adapt to shifting time expectations.


• Strong organisational skills with the ability to manage multiple tasks and prioritise accordingly and with excellent personal time management.


• Attention to detail essential and proofing skills.

• Working as part of a team, to ensure the highest level of corporate governance within all companies and Committees.


• Maintain a high degree of discretion and professionalism.


• Manage the business of a range of corporate entities/committees through the setting of agendas, review and distribution of Board packs, completion of matters arising and minutes and the monitoring and control of Board delegation policies.


• Building and maintaining excellent relationships with the Chairpersons and Directors of each entity for which you are responsible.


• Building and maintaining excellent relationships with senior team members including the CEO/COO/CCO/CRO and Designated Persons.


• Collaborate with Compliance team to compile and submit information and document requests from Central Bank of Ireland.


• Ensure company secretarial matters are properly managed.


• Management of shareholder meetings where appropriate.


• Work with staff to ensure that submissions are of a high standard and are suitable to lay before the Board and its Committees- proactively ensuring that they address issues of importance to the Boards and Committees


• Assist in monitoring and updating Board and Committee diaries.


• Updating company records (both internal and Blueprint) and preparing templates.


• Reviewing and drafting documents and procedures.


• Preparation of minutes and matters arising for the Boards or Committees.


• Assist in ensuring that all Board and Committee terms of references are reviewed and updated (if required) on a regular basis.


• Assist in advising on managing, mitigating and monitoring corporate governance risks.


• Support the strong governance and control framework in place by adherence to the processes and procedures in place to meet all regulatory and statutory obligations.


• Proactively work to develop and enhance Board and Committee processes and controls in response to regulatory and industry changes, and as directed by the Boards and the business.


• Providing input and advice to the business and directors with regard to Board governance matters.


• Report to the Boards and Committees on matters such as delegated authorities, board policies and procedures and corporate governance matters generally.

• A highly competitive salary


• Wider Benefits package

Core-Asset Consulting is an equal opportunities recruiter and we welcome applications from everyone irrespective of age, disability, gender, gender identity or expression, race, colour, ethnic or national origin, sexual orientation, religion or belief, marital/civil partner status or pregnancy.

Job reference: 16044

To apply for this vacancy applicants must be eligible to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006.

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Core-Asset Consulting offers specialist recruitment services to asset management, accounting & finance, asset servicing, legal and the wider financial services sector in Scotland.

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