Finance Payments and Admin Officer

Role Overview:

We are seeking a detail-oriented and proactive Finance Payments and Admin Officer to join a busy Finance Business Partnering team within a large public sector organisation.

The role focuses on delivering high-quality financial processing and administrative support, either within Education & Schools or Agency Staffing Payments.


This is a great opportunity for someone with strong Excel and finance admin experience to contribute to the smooth running of critical payment functions and liaise with a wide range of internal and external stakeholders.



Key Responsibilities:

Depending on the team allocation (Schools or Resources), your duties may include:


For Schools & Education Payments:


  • Manage the monthly schools advances process, ensuring timely and accurate payments.




  • Respond to queries from schools and Council officers, escalating complex issues where necessary.




  • Collate monthly school VAT returns and submit them for inclusion in corporate VAT claims.




  • Gather and verify financial data for monthly, quarterly, and year-end reporting.




  • Liaise with schools and third-party organisations to ensure compliance and accuracy.




For Agency Staffing Payments:


  • Process agency staffing payments accurately and in line with internal procedures.




  • Ensure all costs are correctly coded and supported by valid documentation.




  • Collaborate with HR, finance teams, and external staffing partners to resolve payment issues.




  • Assist with year-end processes, including agency accruals and account closure.




  • Support wider administrative processes across the finance function.





General Duties:


  • Provide professional and customer-focused finance support services.




  • Respond to internal and external queries efficiently and with a high standard of service.




  • Maintain accurate audit trails and ensure compliance with internal controls.




  • Use finance systems and Excel to record, monitor, and analyse payment data.




  • Identify opportunities for improving processes through automation or simplification.




  • Support the induction and training of new or temporary staff when required.





Requirements:
Essential:


  • Experience in a finance-related environment, particularly payments and admin.




  • Strong Excel and IT skills.




  • Excellent communication, numeracy, and customer service skills.




  • Ability to manage high volumes of work under tight deadlines.




  • Proactive approach to resolving queries and managing stakeholders.




Desirable:


  • Advanced Excel (e.g., VLOOKUPs, pivot tables).




  • Experience with accounts payable or public sector finance systems.






Share Job