Facilities Administrator
Location: Bournemouth
Salary: up to £14.30 per hour (DOE)
Hours: 7am – 4pm, Monday – Friday  
Assignment: Temp to perm
Start date: ASAP
 
We’re looking for a highly organised and proactive Facilities Administrator to take ownership of all facilities-related administration.

You’ll manage records, coordinate contractors, and ensure all paperwork, permits, and maintenance schedules are up to date.

This role suits someone who’s hands-on, takes initiative, and keeps things running smoothly behind the scenes.
Duties –

- Serve as the primary point of contact for all facilities-related enquiries and service requests from employees and visitors
- Maintain accurate and up-to-date records, including service agreements, permits, and statutory compliance documentation
- Coordinate planned and reactive maintenance activities, liaising with internal teams and external contractors to ensure timely resolution of issues
- Manage the ordering, stock control, and distribution of site consumables and office supplies
- Oversee room booking systems, meeting space setup, and support office moves and workspace reconfigurations
- Assist in the administration of access control systems, visitor management, and site security documentation
- Monitor contractor attendance, verify permits to work, and ensure compliance with site health and safety procedures
- Support procurement processes by raising purchase orders, receipting invoices, and maintaining cost and budget tracking spreadsheets
- Carry out regular site inspections to identify faults, hazards, and opportunities for improvement
- Contribute to sustainability, waste management, and energy efficiency initiatives across the site
- Assist in the development and implementation of business continuity and emergency response procedures

 
Skills –

- Proven experience in facilities, site services, or an administrative role
- Highly organised with the ability to manage multiple priorities and deliver tasks to deadline
- Strong attention to detail with accurate record-keeping and documentation skills
- Confident communicator with excellent customer service and interpersonal abilities
- Proficient in Microsoft Office applications and familiar with facilities management systems (e.g.

CAFM, access control, visitor management)
- Good understanding of health and safety principles and statutory compliance requirements
- Proactive and solutions-focused, able to work both independently and collaboratively
- Professional, approachable, and dependable in day-to-day interactions
- Adaptable with a positive attitude toward continuous improvement and change

To apply, or for more information please contact Shannon on 07441919648 or send an updated cv to shannon@holtrecruitmentgroup.com